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*1.[143] | Curriculum records
NOTE: This also includes high school equivalency, alternative learning and adult education courses offered by a school district or BOCES. |
a. Course curriculum and related records describing course of instruction and course content: |
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b. Approved curriculum variance application: |
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c. Approved application for occupational education (work-study) curriculum: |
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d. Approved application for curriculum other than occupational education (work-study): |
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e. Denied application for curriculum approval or variance: |
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f. Individualized home instruction plan (IHIP), worksheets and related records: |
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g. Curriculum planning records: RETENTION: 0 after no longer needed NOTE: Reports and studies prepared as part of curriculum planning may have long-term value meriting continued preservation. Local officials should evaluate these records for continued, or permanent, preservation. Contact the State Archives for additional advice. |
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2.[144] |
Teacher's lesson plan: |
*3.[145] |
Instructor's grade records, test scores, and marking sheets, including records documenting the evaluation of scientific models, biological specimens, chemical compounds or other objects or materials produced in lab or shop settings: |
*4.[146] | Examination and test answer papers, including Regents examinations: RETENTION: 1 year after end of school year |
5.[147] | Records of hypodermic syringes and needles acquired for educational use or for administration of vaccines and other controlled substances to students and/or employees |
a. Certificate of need for educational use: |
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b. Other records, including records of purchase, inventory, destruction, loss or theft: |
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*6.[149] | Training records for law-enforcement officers, E-911, dispatch or fire-fighting personnel
NOTE: This item covers official records of public safety training conducted by county vocational education and extension boards or other ED-1 users. |
a. Individual's record of courses attended and/or completed, including basic information on course content: NOTE: Local officials may wish to keep these records longer, possibly for the career of the individual, if the records are consulted throughout that period. |
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b. Official copy of training manual or bulletin: RETENTION: 50 years |
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c. Course instruction records, including attendance lists and lesson plan: RETENTION: 1 year |
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*7.[333] |
Application for and approval to offer high school equivalency preparation program, physical education program, occupational education program, instructional programs for incarcerated students, adult education, alternative learning program, foreign exchange visitor program, or similar programs, including application by school district or BOCES, letter of determination, information on participating staff, State Education Department (SED) program review records, service plans, reports submitted to SED and correspondence: |
8.[334] |
Regents examination and competency test report: |
*9.[335] |
Summary records of standardized aptitude and achievement tests, including but not limited to test result summaries, copies of tests, eligibility determination records, and records describing testing programs: NOTE: For schools or districts placed "under corrective action" or "under registration review" by SED, these records may need to be retained until these designations are canceled by SED and no longer apply. |
*10.[458] |
Emergency medical training records, covering local governments which are course sponsors, including but not limited to information on individuals, course files, and information on instructors, as required by Section 800.20, 10NYCRR NOTE: This item covers records of emergency medical training for which school districts, BOCES or other ED-1 users are course sponsors. See item no. 35 in the School Safety section for records of training received by school personnel or students. |
a. Information on individuals and course files: RETENTION: 5 years |
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b. Information on instructors: RETENTION: 5 years after working association of each instructor ceases |