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NOTE:  This section not only applies to school and BOCES libraries and school library systems, but also to the Chatham Public Library and Newburgh Free Library.  Pursuant to the Local Government Records Law these two libraries are not considered autonomous public school district libraries, but are in fact, in regards to records management, part of the school district which operates them.

1.[165] Incorporation, chartering and registration records:
RETENTION:        PERMANENT
*2.[158]

Accession records:
RETENTION:        1 year after accessioning procedure becomes obsolete

NOTE:  Some libraries accession manuscripts, rare books and special collections, but not their general library holdings.  In these cases, the accession records need to be retained only for the kinds of materials still accessioned.

*3.[166]

Informational copies of records prepared by and received from public library system, including but not limited to directories, minutes, budgets and reports:
RETENTION:        0 after superseded or obsolete

4.[159]

Borrowing or loaning records, including interlibrary loan:
RETENTION:        0 after no longer needed

5.[160] Catalog of holdings
 

a.       Manuscript or published catalog:
RETENTION:        PERMANENT

 

b.       Continuously updated catalog:
RETENTION:        0 after superseded or obsolete

6.[161]

Individual title purchase requisition which has been filled or found to be unfillable:
RETENTION:        1 year

*7.[162]

Records documenting selection of books and other library materials:
RETENTION:        0 after no longer needed

8.[163]

Library material censorship and complaint records, including evaluations by staff, patrons' complaints and record of final decision:
RETENTION:        6 years after last entry

 

NOTE:  Appraise these records for historical significance prior to disposition. Some library censorship records deal with serious constitutional issues and may have value for future research. 

*9.[164]

Patron's registration for use of rare, valuable or restricted non-circulating materials:
RETENTION:        6 years

 
Last updated
Wed, 2015-10-07 15:17