Records Retention and Disposition Schedule ED-1

a.           Official copy of brochure or other publication announcing and describing courses to be offered:
RETENTION:        PERMANENT

b.           Attendance records for course:
RETENTION:        1 year

c.           Other course records, including course proposal:
RETENTION:        6 years

a.           Official copy of brochure or other publication announcing and describing workshops to be offered:
RETENTION:        PERMANENT

b.           Attendance records for workshop: 
RETENTION:        1 year

c.           Records of credits awarded for workshop attendance (if applicable):
RETENTION:        0 after posted to individual earnings (in-service) credit record

NOTE:  If credits are awarded for workshop attendance, and these are not posted to individual earnings (in-service) credit record, these records must be retained for 55 years.

d.           Other workshop records:
RETENTION:        6 years

Individual earnings (in-service) credit record, including information on courses attended and credits earned:
RETENTION:            75 years after date of birth of employee or 55 years after earliest document in file if date of birth is not known

NOTE:  Schools and BOCES should maintain records of individual earnings (in-service) credits as part of personnel files.  See item no. 199 in the Personnel/Civil Service section.

Course and workshop registration records, including but not limited to course registration and approval form, registration acknowledgement and rejection or cancellation notice:
RETENTION:            1 year

a.           Official copy of evaluation or survey form and instructions:
RETENTION:        6 years

b.           Summary of evaluation or survey results:
RETENTION:        6 years

c.           Individual returned evaluation or survey forms:
RETENTION:        0 after summary of results completed

Listing of canceled courses or workshops:
RETENTION:            1 year

Grading and scoring records for individual teacher, including records of grading and scoring of college level courses attended:
RETENTION:            2 years