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*1.[34] Records disposition documentation  
  a. Consent of the Commissioner of Education to the use of records retention and disposition schedules and the legal disposition of records: 0 after superseded
 

b. Documentation of final disposition of records, describing records disposed of and manner and date of disposition:

NOTE: Local governments may wish to retain records covered by part "b" longer than the minimum retention period, to provide evidence that records have been legally disposed of, in response to requests for public access to records. In addition, documentation of the final disposition of archival records is covered by item no. 36, below.

6 years after final disposition of records
*2.[35] Inventory of records: 0 after superseded
3.[36] Records transfer list  
  a. For archival records: PERMANENT
  b. For inactive records: 0 after disposition of records on list
*4.[37] Retrieval request for records in storage: 0 after return of records, or 3 years after retrieval when records notreturned
5.[38] Archival administration records  
  a. Appraisal and accessioning documentation, including assessment of conservation needs: PERMANENT
  b. Processing and management working papers, drafts, notes, and related records: 0 after no longer needed
*6.[39]

Guide, listing, index, or other finding aid to archival records:

NOTE: Local governments should retain any superseded guides, lists, indices or other finding aids containing record numbering and identification information, or any other significant information not carried forward to newer versions.

0 after superseded
*7.[40] Records on use of archival materials  
  a. Log or register of researchers, and patron's registration for use of archival records: 6 years
  b. Researcher interviews, reference statistics, requests for records, or similar reference service records: 0 after no longer needed
 
Last updated
Wed, 2015-10-14 16:26