You are here

1.[263]

Business/industry loan case file, including but not limited to loan application and evaluation, status reports, records of loan payments, tax abatement and exemption records, feasibility studies and correspondence:

6 years after denial of application or 10 years after final payment on loan
2.[264] Master summary record (log or register) documenting contacts and inquiries and resulting responses and actions taken by agency personnel: PERMANENT
3.[265] Business/industry Small Business Administration (S.B.A.) loan case file, including but not limited to loan application and evaluation, status reports, records of loan payments, tax abatement and exemption records, feasibility studies and correspondence with the S.B.A.: 6 years after denial of application or 10 years after final payment on loan
4.[266] Business consultation services case file, where no loan is applied for from or through the local development corporation, but other services are provided: 3 years after date of most recent entry in record
5.[267] Business or other client inquiry and/or referral, where no substantive services are performed by local development corporation: 1 year
6.[268] Small Business Administration (S.B.A.) certification records, including certificate, application for certification and decertification records: PERMANENT
7.[269] Annual financial and narrative reportssubmitted to the Small Business Administration (S.B.A.): PERMANENT
8.[270] Monthly or other periodic reports on loan status: 1 year after superseded or obsolete
9.[271] Organizational and establishment records, including certificate of incorporation, constitution and bylaws: PERMANENT
10.[272] Election records, for election of board members and/or officers  
  a. Election results: PERMANENT
 

b. Ballots, nominations, tabulations and other election records:

1 year after election
11.[273] Membership records  
  a. Lists of members: PERMANENT
  b. Records of dues collection and receipt (if applicable): 6 years
 

c. Other membership records, including applications for membership, lists of prospective members and membership notices:

0 after superseded or obsolete
12.[274] Federal and state tax exemption records, including copy of application: PERMANENT
13.[275] Dissolution records, including records of distribution of assets: PERMANENT
*14.[732] Income tax filing and charitable reporting records of local development corporation  
  a. Copies of federal income tax returns and related records: 6 years
 

b. Registration as a charity filed with New York State Office of Attorney General:

6 years after no longer in effect
  c. Annual reports on the solicitation and collection of funds for charitable purposes, filed with New York State Office of Attorney General and Department of State: 6 years
 
Last updated
Wed, 2015-10-14 15:45