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Records Retention and Disposition Schedule MU-1

NOTE:  Additional license and permit records may found in the Environmental Health, Dog Identification and Control, Transportation and Engineering, Public Safety, and Building and Property Regulation sections.

1.[313]

Master summary record (log or register), of license and permit application and issuance:
RETENTION:        6 years after all licenses or permits listed on records are invalid
*2.[314] Licensing file for person to perform contracting trade (general contracting, plumbing, electrical or similar work) in municipality
  a.       Original application for license, including performance bond and other records:

 

RETENTION:        6 years after expiration or denial of license

 
 

b.       Renewal records, including renewal application, performance bond and other records, when a fee is charged:
RETENTION:        6 years after expiration or denial of renewal license
 

c.       Renewal records, including renewal application, performance bond and other records, when no fee is charged:
RETENTION:        1 year after expiration or denial of renewal license
*3.[315] Business or special event license or permit issuance records, covering home improvement, vendors, peddlers, trash collectors, junk dealers, flea markets, going-out-of-business sales, yard or garage sales, entertainment and recreational events, explosives license records (predating 1971), waiver of open-container law, or other local legislation, and similar permit applications
 

a.       All records in file, excluding detailed inventories submitted for "closing out" or "defunct business" sales:
RETENTION:        3 years after expiration of license or denial of application
 

b.       Detailed inventories submitted for "closing out" or "defunct business" sales:
RETENTION:        1 year
4.[316]

Trailer, mobile home or trailer park permit records, including application, site plan, copy of permit, copies of environmental health records, fire and building inspection reports:
RETENTION:        6 years after denial of application, or expiration or renewal of license
*5.[317] Special franchise files, documenting franchises granted by municipality to public utility, communications, transportation or other corporation, including application, record of negotiations, franchise bonds, consumer surveys, reports and correspondence
 

a.       Special franchise files, other than renewal records:
RETENTION:        6 years after franchise expires

NOTE:  Appraise these records for historical significance prior to disposition.  Special franchise files for public utilities and transportation companies, for instance, may have continuing value for historical or other research and should be retained permanently.  Contact SARA for additional advice.
 

b.       Renewal record in file, such as renewal application, or performance bond:
RETENTION:        6 years after record becomes invalid or obsolete
6.[318]

Notice of intent to apply for or renew alcoholic beverage license submitted by license applicant to municipal clerk:
RETENTION:        2 years
7.[319] Records relating to conservation license, issuance and distribution
 

a.       Annual and monthly reports of licenses sold, monthly summary sheet showing licenses sold, detail allotment sheet and similar records:
RETENTION:        6 years
 

b.       Stub, copy or abstract of license retained by municipality:
RETENTION:        2 years
*8.[734]

Notification of issuance of license to purchase, own, possess, transport, use, manufacture, sell, or dispose of explosives, also known as "magazine certificate," issued pursuant to Section 458.9, Labor Law, and sent to municipality:
RETENTION:        0 after date of expiration

 
Last updated
Wed, 2015-10-14 15:17