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Records Management Consultants and Vendors

Company/Name Phone Email Website
17a-4, LLC (212) 949-1724 or

17a-4 focuses on the email archive, archiving e-messaging (blackberry. OCS Chat, IM Manager, POD messaging, LinkedIn profiles/InMail, Twitter, Facebook, and LivePerson), and e.-Discovery (producing content from live data sources like CIFS, NFS, NAS, Microsoft Exchange, laptops, desktops, and SharePoint repositories). Our e-messaging archiving software supports all email archives in operation, and we advise on types of email archives for prospective users. We perform the professional services associated with email archive installations, upgrades, shortcutting, mailbox quotas, and customizable metadata component extensions for specific email methodologies and practices.

P. O. Box 1492
Millbrook, NY 12545

Contact: Carter Gray or Charles Weeden

Access Systems, Incorporated (315) 682-1188 or (888) 624-6319 (within the US)

P. O. Box 402
Manlius, NY 13104

Contact: Steven F. Goodfellow

Allstate Information Management (800) 225-1080 or (973) 345-7776 ext. 268

80 Beckwith Ave
Paterson, NJ 07503

Contact: Sheila Grabowski or Jonathon S. Harnett

Andrews Consulting Services (800) 807-2093 or (440) 838-8781

6900 W. Snowville Rd.
Cleveland, OH 44141

Contact: Jim Miller

archSCAN, LLC (973) 945-2999

We are a Blue Print Organization, Repair, Management and Scanning Firm. Our full Customized Bookmarking and Turnkey process brings "Control to The Chaos" of your documents.

150 Penrod Court, Suite L
Glen Burnie, MD 21061

Contact: Ginny Doyle


Avalon, a national leader in document services, was founded in 2000 in Syracuse, New York, and has experienced steady growth since then. Avalon provides eDiscovery, managed services, traditional litigation support services, cyber security, digital forensics to law firms and corporations across the United States.

Avalon provides Document Imaging & Scanning Services, Large Format Scanning, Redaction Services, Indexing Services, OCR Technology, Disaster Recovery, High-resolution Scanning, Electronic Bates Labeling, Database Creation, TIFF to PDF Conversion, and Manual & Auto Coding.


Buffalo Office
741 Main Street, Buffalo, NY 14203
(716) 995-7777
Rochester Office
89 Allen Street, Rochester, NY 14608
(585) 242-9999
Syracuse Office
901 North State Street, Syracuse, NY 13208
(315) 471-3333
Utica Office
54 Franklin Square, Suite B, Utica, NY 13502
(315) 724-5555
Center for Governmental Research (CGR) (585) 327-7068

1 South Washington Street, Suite 400
Rochester, NY 14614-1125

Contact: Charles Zettek

Concorde Group, Inc. (610) 566-3009

Concorde specializes in assisting clients in formulating a records management plan for all documents that will, over time, significantly reduce the volume of paper being stored. We also offer business continuity planning to guard against loss of data and preserve the continuity of operations.

601 North Olive Street
Media, PA 19063

Contact: Howard J. Gordon

Content Conversions (516) 437-5888

306A Jericho Turnpike 
New Hyde Park, NY 11040

Contact: Anthony Stigliano

Continuum Systems (800) 933-0180

Data Conversion Services

Continuum Services will take over the complete responsibility of converting your facility's documents.  Each step in the integration process is strictly supervised to insure the highest level of quality control, confidentiality, and security as the documents move through the conversion cycle.  Documents are carefully prepared for the scanning process through staple/paperclip removal, separation of files, and separation of documents. Documents are efficiently scanned, and if needed, pre-indexed into OnBase using multiple high-speed scanners. At this time, documents are scanned, viewed, and verified that each document is scanned at the best quality.  Indexing Specialists view, categorize, and index the scanned documents according to document type as well as enter keywords in indexing values as desired upon request and specification. The electronic files will be returned through electronic transfer (VPN), Intranet, or hardware (Hard Drives). The best practice in regard to the transfer of electronic files will be determined.  If desired, document destruction will be accomplished.

Electronic Document Management Systems

OnBase is a fully integrated enterprise content management (ECM) software suite used by more than 7,500 mid-tier and Global 2000 enterprises to capture, route, manage, share and archive high volumes of corporate information critical to business operations, audits and customer service. Eliminating low-value manual tasks through core OnBase functionality such as document imaging, workflow and COLD/ERM and making all content instantly available from a single, easy-to-use interface increases employee productivity and operational efficiency. OnBase complements its ECM functionality with expertise in specific industry solutions and back office operations.

2401 Burnet Avenue 
Syracuse, NY 13206

Contact: Bob Owens

Diversified Information Technologies, Inc. (570) 496-1812

Records Management; Document Conversion/Data Capture; Electronic Mailroom; Electronic Hosting/Repository and Secure Access System, Consulting and Assessment Services, Print/Output Services. ISO 9001:2008 Certified, SAS 70 Type II Certified, 36 CFR compliant Records Storage Facilities.

123 Wyoming Avenue
Scranton, PA 18503

Contact: Marlene Marriaggi

Document Conversion Inc. (DCI) (516) 318-4376

We provide the Digitech suite of content management systems including a WEB based digital repository. DCI's core services include the scanning of paper, wide format drawings, plans, medical x-rays, and microfilm to the digital format.

307 Rushmore Avenue
Carle Place, NY 11514

Contact: Michael B. McLaughlin, Certified Document Imaging Architect +

DR III, Inc. (516) 489-1473

Micrographic repair service, maintenance contracts, and billable service calls are available. Manufacturers serviced include Canon, Minolta, Alos, Eyecom, Bell & Howell. Other services include: Microfilming, scanning. Products sold include: toner, bulbs, microfilm and scanning equipment.

P. O. Box 336
East Meadow, NY 11554

Contact: Cindy Albert

E-BizDocs, Inc. (518) 456-1011 or (866) 816-1217

Digital conversion of microfilm, high resolution scanning, integration with UCMS software for Surrogate’s Court applications, turnkey document imaging systems, records management consultation, SMEAD barcode labeling and filing solutions.

85 Broadway
Albany, NY 12204

FileBank (800) 625-7163 or (973) 279-4411

FileBank provides records information management services for physical and digital enterprise content to schools, municipalities, and private businesses in the Tri-state area. Our document management solutions are focused around four core services: document archiving, scanning, shredding, and data hosting. We can provide document storage, paper records/blueprints and microfilm/microfiche scanning and conversion, indexing and data entry, records retention, electronic document management, and business analytics software solutions. Through our 27 years of expertise in records management and understanding of our customers' unique document management needs, we improve office business process efficiency and compliance with state and federal regulations. Our Jump-to-Digital program combines our core services of document archiving, scanning, shredding, and electronic document management into a single powerful package that helps schools and municipalities reduce reliance on paper records and transition to a paperless work environment. Our Instant Access service provides a complete inventory of all files inside boxes stored with FileBank, allowing for rapid file retrieval and scan-on-demand service. Currently servicing the records management needs of over 40 schools and 60 municipalities in the Tri-state area.

23 Thornton Road
Oakland, NJ 07436

Contact: Bryan Finlayson

Formtek, Inc. (925) 459-0482

Formtek software products and services address real, day-to-day document management, content management and records management (5015.2) requirements for worldwide customers in manufacturing, aerospace, defense, telecommunication, utility, and government.

1855 Gateway Blvd.
Suite 570
Concord, CA 94520

G & G Municipal Consulting and Grant Writing (518) 368-8866

Contact: Jay Grasso

Gallego Information Services (716) 675-0012

PO Box 345
Buffalo, NY 14224

Contact: Caroline Gallego

GEMKO Information Group, Inc. (716) 929-2700

100 Corporate Parkway, Suite 200
Amherst, NY 14226

Gracia Pena, Idilio (718) 591-6955 or (212) 650-8865

158-32 73rd Avenue
Fresh Meadows, NY 11366-1024