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Records Management Consultants and Vendors

Company/Name Phone Email Website
GRM (866) 947-6932

GRM Document Management is a leading provider of lifecycle records and information management solutions. The company continues to demonstrate technological leadership by bringing proprietary innovation and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. Fully integrated products and services include: eAccess remote inventory control, the Cloud-based Online Record Center, business process workflow automation, a blended paper to digital solution,GRMpedia, a retention regulatory research tool and the Solutions Group, Compliance and Governance expertise. GRM’s full service capabilities are available in major markets throughout the U.S., including New York/New Jersey, Atlanta, Baltimore, Boston, Chicago, Houston, Los Angeles, Miami, Philadelphia, San Francisco, and Washington, D.C.

215 Coles Street
Jersey City, NJ 07310

Contact: Julio Irizarry

GRM Information Management Services (301) 324-0777

9200 East Hampton Drive
Capitol Heights, MD 20743

Contact: Rick Swink

Hudson Microimaging (845) 338-5785

Microfilming, preservation microfilming, digital-conversion of microfilm, high resolution scanning, processing & duplication, silver halide duplication, acetate film testing.

Route 9W, P.O. Box 640
Port Ewen, NY 12466

Hunter Information Management Services, Inc. (516) 248-5388

177 Banbury Road
Mineola, NY 11501-1518

Contact: Gregory Hunter

IMA Imaging & Microfilm Access, Inc (631) 589-8100, ext. 12

IMA (Imaging & Microfilm Access, Inc.) is a document imaging, conversion services and technologies company with more than 35 years industry experience. We help government and businesses capture, control, archive, access and manage critical documents at an affordable price. IMA Technologies, a subsidiary of IMA, is a full-service provider of Records Management Solutions. We offer widely installed, customizable, third-party systems with cloud-based and on-premise licensing models. IMA Technologies is an authorized reseller of Laserfiche. Because IMA is an associate member of NYSID, which is a Preferred Source, state and local government agencies can purchase IMA’s full range of scanning, microfilming and related document conversion services through NYSID (New York State Industries for the Disabled, Inc.).

150 Knickerbocker Ave, Suite E
Bohemia, NY 11716

Contact: Mitch Davis

Image Data, Inc. (585) 465-5672 for Rochester, Buffalo and Syracuse; (518) 862-2740 for Albany or

BPA/Needs assessments, Document and Microfilm Scanning, 16mm and 35mm microfilming, microfilm processing and duplication, Methylene blue testing, preservation microfilming, Document Scanners, Software, Data Entry and Web Hosting.

Contact: Richard O’Donnell for Rochester, Buffalo, and Syracuse Regions; Laurie Green for Albany Region

Image Integrator LLC (315) 474-9788

Aperture card conversion, document scanning and conversion, image to film, film processing, hardware and software maintenance, microfiche digitizing, microfilming, paper conservation, shredders, scanners, records management software.

Rockwest Facilities
1005 West Fayette Street. Suite 3D
Syracuse, NY 13204

Info Management Solutions, LLC. (703) 398-5659

Info Management Solutions, LLC (IMS) was established in response to the increasing shortage of highly skilled technical support in the area of Records and Information Management. IMS is a Minority Owned Small Business (MOSB), Minority Woman Owned Business (MWOB), and Veteran Owned Small Business (V)SB). IMS has a successful and proven track record of providing top quality Records and Information Management consulting services which encompasses Lifecycle Management, Business Process Analytics and Integration, Governance, Assessments, Records Retention Schedule development, File Plan/Classification, Training, and Technology related to Records Management, regardless of format, media or industry.

4222 Fortuna Center Plaza, Suite 228
Dumbries, VA 22025

Contact: Rodney Bryant

InfoPreserve (585) 738-8638

InfoPreserve offers a comprehensive end-to-end document, data, and digital asset preservation solution. Documents are immediately accessible, searchable, and trackable with flawless retrieval capability and full featured administrative controls for access, audit, and retention management. Residing in a private cloud, this l0ong-term digital preservation solution for scanned and digital documents is accessed from anywhere via a secure web connection. The patented Preservation Vault TM technology preserves this information in formats readable for decades to come while eliminating the search costs, the frustration, and the inefficiency of placing preserved information in physical storage.

300 Main Street, Suite 4-102
East Rochester, NY 14445

Contact: Michelle DeMino

Inlook Group (603) 964-9294

P.O. Box 405
Portsmouth, NH 03802-0405

Contact: Cynthia G. Swank, CA, CRM

InOutsource (888) 845-7015

InOutsource provides records and information management consulting services.

669 Grove Road
Thorofare, NJ 08086

Contact: Karen Herwig

Integrity Resources & Imaging Services, LLC (585)563-7660 ex 100

Book scanning services; bound and unbound books (non-destructive processing). Document scanning; small to large format, posters, maps, drawings. Audio, video, photo and slide conversion and duplication. Microform conversion and digitization. OCR and PDF and PDF-A processing, back file conversion. All formats. Back file processing is also available. Specializing in archive handling, single item imaging. Photographic film and digital services.

2290 East Main Street
Rochester, NY 14609

Contact: Eileen George

Iron Mountain

Iron Maountain Inc, provides information management services that help organizations lower the costs, risks, and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information -- regardless of its format, location, or life cycle stage -- so they can optimize their business and ensure proper recovery, compliance, and discovery. Many of Iron Mountain's offerings are in areas such as Document Management Solutions, Records Management and Storage, Health Information Management, Secure Shredding, Disaster Recovery, and Data Recovery. Preservation microfilming, storage cabinets, fire-proof safes, transfer cases, offsite destruction, mobile and onsite destruction.

220 Wavel Street 
Syracuse, NY 13206
(315) 463-6790

317 Madison Avenue
New York, NY 10017
(646) 502-7228 or (800) 899-4766

Kingston, NY 12401
(845) 338-7121

520 W. Metro Park 
Rochester, NY 14623
(585) 272-1400

745 Atlantic Avenue 
Boston, MA 02111
(800) 899-4766

100 Bailey Avenue
Buffalo, NY 14220
(716) 822-2200

Contact: David Langevin

Janus Associates, Inc. (203) 251-0238

We are specialists in risk analysis, penetration testing, compliance and PCI assessments, disaster recovery and business continuity planning, eDiscovery, data forensics, data breach crisis management, advanced biometric and authentication software, and mainframe security audit solutions.

1055 Washington Blvd
Stamford, CT 06901

Contact: Jim Adams

Jettner Information Services (518) 673-3161
Records Management (general)
Needs Assessments 
Policy and procedure development
Inventory and planning 
Inactive records projects 
Files Management 
Disaster planning
Archival projects

45 Reed Street
Canajoharie, NY  13317

Contact: Alicia A. Jettner

NYS Certified MWBE
Just the Right Stuff (315) 433-1309

Moveable/Mobile Shelving, Fixed Shelving & Storage Products, Open Shelf Filing Systems, High-Density Storage Solutions, Custom Storage Solutions, Library Shelving, Authorized Times-2 Aurora Storage Dealer, Record Storage Boxes, Labeling Systems, Authorized Smead Dealer, Color Coding Supplies, File Folders, File Pockets/Accessories & Indexes, Free Storage Assessments, Filing Audits & Needs Evaluations, Space Planning & Design Of Your Storage Needs/Requirements, Autocad Drawings Provided, Product Quotes & Proposals Provided, Delivery & Installation Services.

103 Twin Oaks Drive
Syracuse, NY 13206

Contact: Neil Greeson

K. Sickler-Murphy (518) 355-9084, (518) 357-0693, or (518) 986-6509

2369 West Old State Road
Schenectady, NY 12306

NYS Certified MWBE
Keough, Brian (518) 437-3931

M.E. Grenander Department of Special Collections and Archives
Science Library 352, University at Albany
1400 Washington Avenue
Albany, NY 12222

Lifetime Document Management (585) 784-3190

A NYSID member provider for Scanning and Imaging Services, including Optical Character Recognition Technology (OCR), Cloud Computing, Electronic records Management and Secure Document Destruction. NAID AAA and ISO 9001:2008 Certified.

425 Paul Road
Rochester, NY 14624

Contact: Lou Ann Owens

Lipner, Bill (917) 723-1048

426 6th Street