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Monmouth County, New Jersey: A Shared Service Approach to EDMS

Monmouth County is developing a shared-service EDMS including both Records Retention and Disposition Management (RRDM) and Records Information Management (RIM) applications that will effectively manage the lifecycle for both town and county records.  Major system components include records inventory, circulation, retention scheduling, scanning, and disposition. Also included is an integrated workflow between local agencies and the New Jersey Division of Archives and Records Management (NJDARM) for the publication of retention schedules and review/approval of disposition requests.  Following user acceptance testing, the system was scheduled to go live on or about September 1, 2008. Common system feature/functions will ultimately be Web-accessible by all 21 counties and 566 Municipalities in the State of New Jersey.

Mike Adams, MPA & Associates
Jay Ruparel, Sunrise Systems, Inc.