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Strategic Plan

The New York State Historical Records Advisory Board’s ten-year strategic plan, Ensuring a Future for Our Past, was developed in 1998; it was reaffirmed and its priorities and goals updated in 2007. Further updated for 2008-2012, the plan continues to inform and guide the work of New Yorkers who are involved in the preservation and use of historical records.

2008-2012 Strategic Priorities

Electronic Records


  • Provide electronic records training for New York's colleges and universities
  • Produce the Society of American Archivists electronic records workshop in New York
  • Support regional conferences on electronic records management


  • Promote standards and best practices
  • Promote recommendations on Open Document Format


  • Ensure coverage of electronic records in the Institute of Museum & Library Services (IMLS) Connecting to Collections planning project and the Federal Emergency Management Agency/Council of State Archivists Intergovernmental Preparedness for Essential Records (FEMA/CoSA IPER) curriculum

Emergency Preparedness for New York’s Historical Records Repositories


  • Promote FEMA/CoSA IPER training to the historical records community to ensure that the most up-to-date methods are being applied
  • Provide guidance to Voices of September 11th and other family and survivor groups regarding preservation and preparedness


  • Ensure coverage of emergency preparedness in the IMLS Connecting to Collections planning project

Legislative and Gubernatorial Records


  • Raise awareness of the importance of governors’ and legislators' records
  • Identify key committees and advocate to them (when appropriate)
  • Help with background research, benchmarking, and identifying model projects
  • Support the 2009 Conference on Executive Records

Improved Delivery of Training and Tools / Broader Access to Services

Web Tools

  • Redesign the SHRAB website and update and develop its content
  • Explore online delivery systems for training

Access to Services

  • Identify ways to target smaller repositories and local governments with training and needs assessments
  • Assess the impact of the State Archives grants program on small repositories with archival holdings
  • Encourage smaller repositories to compete for DHP grants
  • Encourage placement of records in repositories and serve as a clearinghouse for guidance in that process

Increased Support for Historical Records Programs in New York


  • Advocate for federal/state support, including Preserving America’s Historical Records (PAHR) (H.R. 6056)
  • Develop advocacy materials
  • Add a legislative advocacy section to SHRAB website
  • Gather, publicize, and serve as a clearinghouse for information about successful local grants
  • Investigate creation of a SHRAB award recognizing grass roots support work;  benchmark and develop parameters
  • Investigate how to strengthen the chartering process; identify the issues