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Video and Audio Material

  • When confronted with unwieldy paper records, often the thought of reducing the volume of paper leads to someone saying “Let’s get an imaging system and scan the paper.” While providing some benefits, often these projects go through a series of bumps getting started, never fully take advantage of the capabilities offered, and ultimately fail to meet the expectations as originally conceived.  Avoid the common missteps and set the proper expectations for the decision makers as well as the end users of any electronic document management system you are considering. With the technology landscape, industry standards, and buzzwords constantly changing, this video provides insight into the different types of systems and how they can best be utilized. This session will present a realistic and unbiased approach to EDMS implementations covering topics such as:

    • When to consider a system and how to justify one
    • Understanding the primary components and features to consider
    • Defining requirements, system procurement, and the implementation process
    • Roles and responsibilities
    • Expectations and lessons learned

    This video will benefit those new to the concept of Electronic Document Management Systems as well as those that have been struggling with implementing or supporting an existing system.

    Steve Goodfellow, Access Systems Consulting

  • Join Keith Swaney, archivist at the New York State Archives, and Donna Conlin, Schodack Town Clerk, as they discuss the types of historical records that can be found in a town clerk's office and provide information on other local government offices that may have records suitable for classroom use.

    Funded by the Hearst Foundation and Time Warner

  • Monmouth County is developing a shared-service EDMS including both Records Retention and Disposition Management (RRDM) and Records Information Management (RIM) applications that will effectively manage the lifecycle for both town and county records.  Major system components include records inventory, circulation, retention scheduling, scanning, and disposition. Also included is an integrated workflow between local agencies and the New Jersey Division of Archives and Records Management (NJDARM) for the publication of retention schedules and review/approval of disposition requests.  Following user acceptance testing, the system was scheduled to go live on or about September 1, 2008. Common system feature/functions will ultimately be Web-accessible by all 21 counties and 566 Municipalities in the State of New Jersey.

    Mike Adams, MPA & Associates
    Jay Ruparel, Sunrise Systems, Inc.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use audio material in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • With the help of Local Government Records Management Improvement Fund (LGRMIF) grants, Madison County was able to coordinate independent department initiatives examining document imaging for their individual needs, into a planned county-wide rollout of an EDMS. Starting with the Department of Social Services, which also needed to convert an older imaging system that was no longer supported by the manufacturer, Madison County implemented an EDMS to help it tackle the records and information management problems associated with administering many of its programs. The initial County implementation focused on eligibility case records including Food Stamps, Medicaid, Temporary Assistance and HEAP extending back to 2006. Since its initial success, the County has expanded the system to other departments, including the departments of Public Health and the County Sheriff, and soon to include Mental Health, Personnel and the County Clerk, among others. Ms. Myers will discuss the challenges and achievements experienced during the planning and implementation of its DSS application, while Steve Goodfellow of Access Systems Consulting will present a short introduction to the County's project and the county-wide expansion.

    Diane M. Myers, Madison County 
    Steve Goodfellow, Access Systems Consulting

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use broadsides in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • SUNY Cortland receives approximately 14,000 enrollment applications every year. The Admissions office had to devise a solution for managing these applications and integrating electronic text files containing application data with supporting documents such as supplemental applications, essays, and letters of recommendation. Using Hyland Software’s OnBase product, SUNY Cortland has created electronic admissions files that can be routed through the approval process and then used as the basis for a permanent student file in the Registrar’s office. As a result, there is more efficient retrieval of student record information, more efficient workflow, automatic purging of documents that have met their retention requirements, and a significant reduction in the amount of paper generated, labor required, and storage space needed. The success of the OnBase system, first the Admissions office and then the Registrar’s office, has sparked other departments throughout the campus to also implement it.

    Jim Durr, State University of New York at Cortland

  • Pedro Juan Hernández from the Center for Puerto Rican Studies describes the purpose of an archive and how researchers may access archival materials.

    This video was created for the Electronic Schoolhouse/La Escuela Electrónica educational project for teachers and students, and is also available in Spanish.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use census records in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • I/EDR provides local social service districts and statewide agency staff with real-time access to documents through a single-user interface. This system offers a means to reduce the need for and cost of retaining paper documents.  Additionally, it eliminates the submission of duplicate client documents, facilitates shared access within and across districts, and provides remote audit functions and a secure backup site.  This video will discuss and demonstrate the system’s development and current use within New York State government.

    Laura Ziegler, Office of Temporary Disability Assistance (OTDA)

  • Pedro Juan Hernández from the Center for Puerto Rican Studies describes the purpose of an archive and how researchers may access archival materials.

    This video was created for the Electronic Schoolhouse/La Escuela Electrónica educational project for teachers and students, and is also available in English.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use maps in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • In 2002, the Orange-Ulster BOCES Office of Records Management introduced e-DOC as a cooperative service to increase staff productivity, enhance access to critical information, meet legal retention requirements and reduce associated costs. Today over 15 school districts, Orange-Ulster and Sullivan BOCES, and the Orange-Ulster Health Plan Alliance utilize e-DOC services to achieve these goals. Using the Port Jervis City School District as a case study, this session will show how the district has used e-DOC to manage its inactive student records, policies and Board minutes. Particular attention will be placed on the use of technology to support records management and the level of cost savings related to staff and capital expenditures.

    Maryanne Monte, Orange-Ulster BOCES
    Sheila Almond, Orange-Ulster BOCES

  • Join Kathleen Roe, Director of Operations for the New York State Archives, as she discusses working with a historical repository to care for your materials. Learn what a repository does when it accepts a donation and what your role and rights are as a donor.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use objects in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • The Division of Housing and Community Renewal (DHCR) began using Open Text’s Livelink software, an Enterprise Content Management (ECM) system, for managing closed case files in their rent control unit and, more recently, its grant programs. The agency is also planning to leverage ECM more fully by investigating other features such as business process management. The presenter will discuss how DHCR got started and made the case for digitizing content, the step-by-step process of integrating document management, the benefits of image enabling applications, and how DHCR plans to manage content across the entire agency.

    Kevin Broderick, Division of Housing and Community Renewal (DHCR)

  • Sue Bove, paper conservator at the New York State Archives, discusses matting and framing.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use photographs in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • Learn about managing and preserving electronic records in the college and university setting. Although designed for college and university archivists, librarians, and records managers, this recorded workshop will be useful as well to individuals responsible for electronic records in other types of organizations, large and small.

    The webinar was created by Stephen Goodfellow of Access Systems Consulting for the New York State Archives with a grant to the New York State Historical Records Advisory Board from the National Historical Publications and Records Commission.

  • Bonita Weddle, electronic records archivist at the New York State Archives, discusses the preservation of digital files.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use political cartoons in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use videos in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • Sue Bove, paper conservator at the New York State Archives, discusses the preservation of drawings.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

  • Dr. Kristi Fragnoli, Professor at The College of St. Rose, demonstrates creative ways to use written documents in the classroom.

    Funded by the Hearst Foundation and Time Warner

  • Sue Bove, paper conservator at the New York State Archives, discusses the preservation of newspapers.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

    • Gordon Ambach, executive director, Council of Chief State School Officers, retired
    • Kathleen Roe, director of operations, New York State Archives
  • Sue Bove, paper conservator at the New York State Archives, discusses the preservation of photographs.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

    • Lorraine M. McDonnell, professor, Department of Political Science, University of California, Santa Barbara
    • Carl Kaestle, professor emeritus, Department of Education, Brown University
    • Jeffrey Henig, professor, Department of Political Science and Education Politics, Teachers College, and professor, Department of Political Science, Columbia University
    • Kathryn McDermott, associate professor, School of Education and Center for Public Policy and Administration, University of Massachusetts Amherst
  • Join Margie Miller (Widow of Joel Miller, World Trade Center 9/11/2001) as she learns about saving and caring for her 9/11 mementos in a conversation with Hofstra University Archivist Geri Solomon.

    This video was created for the web resource 9/11 Memory and History: What to save and how.

    • Marshall Smith, director, Education Program, William and Flora Hewlett Foundation
    • Lynn Olson, managing editor, Special Projects; executive project editor, Quality Counts and Diplomas Count, Education Week
    • Marguerite Clarke, senior education specialist, The World Bank
    • Carmen Perez-Hogan, former coordinator for the Office of Bilingual Education, New York State Education Department, retired
  • Dr. Kristi Fragnoli, Professor at the College of St. Rose, demonstrates creative ways to use primary documents in the classroom.

    This video was created for the The Electronic Schoolhouse/La Escuela Electrónica, a bilingual educational resource from the New York State Archives, the Archives Partnership Trust, and Time Warner that focuses on using historical records as learning tools in elementary, middle and secondary education.  This video is also available in Spanish.

    • Thomas Hehir, professor of practice, Harvard Graduate School of Education
    • Christopher Cross, chairman, Cross & Joftus
    • Sandra Covington Smith, research associate, National Dropout Prevention Center for Students with Disabilities
    • Margaret McLaughlin, professor of special education, University of Maryland, and associate director, Institute for the Study of Exceptional Children
  • Dr. Kristi Fragnoli, Professor at the College of St. Rose, demonstrates creative ways to use primary documents in the classroom.

    This video was created for the The Electronic Schoolhouse/La Escuela Electrónica, a bilingual educational resource from the New York State Archives, the Archives Partnership Trust, and Time Warner that focuses on using historical records as learning tools in elementary, middle and secondary education.  This video is also available in English.

    • Margaret Goertz, professor, Education Policy; co-director of the Consortium for Policy Research in Education, University of Pennsylvania
    • Gordon M. Ambach, executive director, Council of Chief State School Officers, retired
    • Christopher Cross, chairman, Cross & Joftus
    • Patricia Sullivan, deputy director, Educational Issues, American Federation of Teachers
  • Join Keith Swaney, archivist at the New York State Archives, and Kathy Marchione, Saratoga County Clerk, as they discuss the types of historical records that can be found in a county clerk's office and provide helpful tips on performing research using county records.

    Funded by the Hearst Foundation and Time Warner

    • Gordon M. Ambach, executive director, Council of Chief State School Officers, retired
    • Kathleen Roe, director of operations, New York State Archives
  • Join Keith Swaney, archivist at the New York State Archives, and Jerry Pepper, librarian at The Library of the Adirondack Museum, as they discuss the wealth of historical records that can be found in a history organization.

    Funded by the Hearst Foundation and Time Warner