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Workshop Catalog: Files Management & Active Records
The New York State Archives offers the following workshops on Files Management & Active Records. Click on the workshop title for more information about the workshop's availability.
Creating File Plans
This webinar will present strategies for filing records that you can apply to paper or electronic records. It will focus on how to develop a filing system that will keep your records organized, accessible and easy to identify for disposition.Learn More...
Inventorying Your Electronic Records (Winter Webinar Series 2020)
Managing electronic records is one of our most timely challenges. It’s increasingly important for records managers to know their electronic records and develop plans to manage them. An effective way to begin this process is to conduct an electronic records inventory. This webinar will discuss how to identify key e-records systems, collect meaningful data, analyze the results, and develop an e-records management plan.Learn More...
Keeping Up With COVID-19 - Maintaining Your Pandemic Records
The COVID-19 public health emergency has resulted in an unprecedented level of documentation - both of the pandemic’s impact on communities and governments' response to the pandemic. Local governments and state agencies seeking guidance on managing and preserving these records are welcome to join us as we provide some insight on managing records in a remote environment, applying appropriate retention schedule items, and identifying records of enduring historical value.Learn More...
Managing Case Files
- Identify pitfalls and benefits associated with case file management
- Consider methods to improve access
- Show how case file retention schedules can simplify disposition
- Examine modern storage equipment and filing strategies
- Evaluate benefits of digital imaging and electronic case file management
Managing Court Records
Many New York State municipalities have courts. The records these courts create pose special challenges for these local governments. Court records are governed by different rules than the rest of local government records, including separate records retention and disposition schedules. Geof Huth, Chief Records Officer for the Office of the New York State Unified Court System, will explain how to use these schedules, how to organize files, how to properly dispose of court records, and other special rules those who manage court records should be aware of.Learn More...
Managing Oversized Maps, Plans and Drawings
Managing Your Historical Photographs
This workshop presents strategies for taking physical and intellectual control of photographs to ensure their long-term access and use.
- Discusses methods of organizing and making accessible photographic material
- Provides preservation guidelines for photographs
- Outlines reference, exhibition, and outreach strategies