Where do I find the Standard Data Capture form?
The Standard Data Capture form can be accessed either through the eGrants system or the LGRMIF webpages on the Archives’ website.
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The information on the application sheet for my local government is inaccurate; how do I correct it?
To correct inaccurate information on the application sheet, email, fax, or mail a completed Standard Data Capture form to the State Archives, Grants Administration Unit. The form is also available through the eGrants system or the LGRMIF webpages on the Archives’ website.
Are photographs helpful for documenting the extent of a records problem?
Yes, but don’t provide so many that they become a distraction or overwhelming. Also, don’t substitute photographs for a detailed description of the problem in the Project Narrative.
May we submit faxes or copies of vendor quotes?
No, you must submit any materials from vendors or consultants as attachments in eGrants in one or more of the following formats only: Microsoft Word (DOCX), Excel (XLSX), Portable Document Format (PDF), JPEG, BMP, or PNG.
How can my grant writer gain access to the eGrants System?
Your RMO’s password and username for accessing eGrants represent your institution. Your government’s RMO may disclose this information to a grant writer, but we strongly urge all RMOs to retain responsibility for reviewing and submitting the final application.
Is there a time limit for how long I can work in the eGrants System?
The system will time out if there is no activity for 30 minutes, which means you could lose some or all of your work if you had not previously saved it. As a precaution, we advise you to write your Project Narrative and Project Budget on your own computer hard drive and cut and paste text into the online application and be sure to hit the “Save” button often when working in eGrants.
