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Local Government Records Management Improvement Fund (LGRMIF) Grants

New York State Archives announces 2022-2023 LGRMIF Awards

The New York State Archives is pleased to announce the awards for the 2022-2023 Local Government Records Management Improvement Fund (LGRMIF) grant program.  The Archives received 128 applications requesting a little over $7 million. For the 2022-2023 grant cycle, the Archives has awarded 78 grants totaling $4.2 million. Awarded projects include managing inactive records, files management, management of historical records, and converting records to digital images. See the 2022-2023 award list, arranged by county, for a complete listing of the grantees. 

We anticipate opening up the 2023-2024 application portal sometime in the late fall of 2022 or early winter of 2023, with an application deadline sometime in the early part of 2023.

If your records management officer (RMO) does not already have an eGrants user account, or if your RMO has changed since the last time your institution applied for a grant, please have them complete and submit the online registration form. Even though the application portal is currently closed, a local government’s RMO can still request an eGrants user account.

The Local Government Records Management Improvement Fund (LGRMIF) provides grants to local governments. These grants assist local governments to establish records management programs or develop new program components. It is a competitive program, awarding grants based on the merits of applications.

If you have any questions, please contact us.

Phone: (518) 474-6926

Created in 1989, the fund comes from fees collected by county clerks and the New York City Register. These fees are collected during the recording of certain documents and when county clerks assign index numbers for certain court cases. The amount of grant funding available each year depends on the number of documents recorded and index numbers assigned that year.

Application types include: 

  • Individual (up to $75,000)
  • Shared Services (up to $150,000)
  • NYC Dept. of Records (DORIS)

Project categories include:

  • Disaster Management
  • Document Conversion and Access
  • Files Management
  • Historical Records
  • Inactive Records

More detailed information on the program and the application process can be found by clicking on any of the menu items to the left, or on the following resources: