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Register for a Workshop

The New York State Archives offers archives and records management training statewide. If your preferred workshop is not available, please contact us at archtrain@nysed.gov to request it. See our workshop catalog for a complete list of titles.

All State Archives workshops are free and open to the public unless otherwise noted.

Calendar view

Date Workshop Title Time Workshop Type Region Description Presenter Workshop Topic Register
Wednesday, September 29, 2021 Avoiding the Paper Avalanche: The Quest for the Paperless Office 10:00 AM - 11:00 AM Webinar Statewide

Today most records are created electronically yet many state agencies and local governments still struggle to manage mounds of paper. This webinar will explore some of the reasons this problem persists, and suggests some practical solutions that will help agencies and governments reduce the amount of paper to be managed and better manage their digital records.

David Lowry General Records Management Register
Wednesday, September 29, 2021 Get a Move On: How to Relocate Collections 11:00 AM - 12:00 PM Webinar

Whether your relocation project requires moving objects within your building, to temporary storage, or to a new institution; moving archival collections can be a big undertaking for institutions. In 2017, a team from the New York State Archives moved roughly 1500 cubic feet of civil court records from the New York County Clerk's Office in New York City to the New York State Archives in Albany. The collection included 1,100 boxes of records, around 900 volumes that were not in boxes, and about 500 rolls of microfilm to be packed and moved. In this webinar, Maria Holden, former Preservation Officer at the New York State Archives, will share her experience with this major moving project, as well as tips and tricks for how to plan your own move. Aside from the physical move, other considerations that may need to be taken into account when relocating collections, including cost, data collection, intellectual control, and contingency planning will also be discussed.

Maria Holden Preservation & Historical Records Register
Thursday, November 18, 2021 ECMS in Local Governments and State Agencies 10:00 AM - 11:30 AM Webinar Statewide

Electronic content management systems (ECMS) enable organizations to scan and store images of documents to improve access to records, as well as eliminate paper. ECM systems are also software systems that allow for the creation, indexing, management, and retrieval of documents in various formats through a single interface.

This workshop will present three examples of different ECM systems currently being used by local governments and state agencies. The presenters will demonstrate how their systems manage records and discuss various aspects of how to plan for, implement, and maintain an ECMS. The presentations will be followed by time for questions.

Presenters:

Katie Palmer-House, Town of Dover Town Clerk. Katie will provide practical advice for ECMS scanning projects related to her town’s implementation and use of shared Laserfiche system.

Chuck Piotrowski, Knowledge Management Team, New York Power Authority. Chuck will discuss his work digitizing large format records of the NYS Canal Corporation and managing them with SharePoint.

Joanne Fazzari, Corporate Records Manager, New York Power Authority. Joanne will explain their use of shared metadata across platforms and how this has allowed them to get the most out of their ECM, OpenText Content Server.

Maria McCashion, Jennifer O'Neill Files Management & Active Records Register