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Workshop Catalog

The New York State Archives offers archives and records management training statewide. If your preferred workshop is not available near you, please contact us at archtrain@nysed.gov to request it.

You can filter the catalog by topic, type and audience. Click on the arrow next to each title for more information.

Workshop Description Type Audience Topic More Information
Accessioning! 

Presenter: Clare Flemming, Consulting Archivist. Accessioning is a crucial step in acquiring materials at any collecting institution, as the process by which legal and physical ownership is transferred to the organization. This webinar will address the importance of accessioning, as well as essential components of an accessioning policy, accessioning workflows, and how to handle “found in collection” items.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Accessioning!  for upcoming availability, webinars, and more.
Alienated Records

Lost records have left their original owner's custody without permission. These records may have been stolen, forgotten, or accidentally left behind, and are now in the custody of new owners.

This workshop:

  • Examines how records become lost
  • Shows how to keep records in custody
  • Outlines strategies to regain custody, if necessary
  • Discusses issues to consider when donating archival records to another organization
Classroom Training Historical Records Repositories, Local Governments, State Agencies Preservation & Historical Records See Alienated Records for upcoming availability, webinars, and more.
Appraisal of Historical Records

This workshop will introduce techniques to identify records that are necessary for adequate documentation of local governments and the communities they serve. Identifying records which have enduring value is one of the most challenging tasks of an archival program.

Through lectures, cases studies, and exercises, participants will explore the current methodology for appraising records, learn how to use State Archives schedules in identifying archival records, and discuss how to apply the techniques to their own local governments' records.

Classroom Training Historical Records Repositories, Local Governments, State Agencies Preservation & Historical Records See Appraisal of Historical Records for upcoming availability, webinars, and more.
Archives 101
Archives 101 is a 4-week, asynchronous course intended for individuals who manage cultural collections, with a focus on individuals who are new to working with archives, who may not have had formal archival training, or who are looking to refresh their knowledge of archival management basics. Topics covered in this online course include essential archival policies and procedures; fundamentals of appraisal, acquisitions, and accessioning; basic processing techniques and considerations; and access to collections. 
 
With a flexible learning environment, this course combines the convenience of on-demand, virtual education with the benefits of interactive learning. Each week, content will be released focusing on a different sub-topic of archives management, and participants will then be able to work through this content at their own pace while interacting with instructors and fellow classmates throughout the week. Each weekly module will include the following:
 
  • Series of brief, pre-recorded, lectures presented by DHPSNY staff 
  • Mini-quiz checkpoints to test your knowledge 
  • Interactive discussion boards 
  • Comprehensive resource guides
Webinar Historical Records Repositories Preservation & Historical Records See Archives 101 for upcoming availability, webinars, and more.
Black, White, and Read All Over: Addressing Newspaper in Collections 

Presenters: Gillian Marcus, Preservation Specialist, DHPSNY; Jennifer Palmentiero, Digital Services Librarian, Southeastern New York Library Resource Council. Many collecting institutions have newspaper in their collections, from clippings to entire runs of publications. There are myriad issues with newspaper collections that can impede access to important information. This webinar will focus on the common problems with newspaper collections and what steps institutions can take to prevent deterioration. Presenters will also discuss the importance of digitization, microfilming and current programs that support this work for newspaper collections.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Black, White, and Read All Over: Addressing Newspaper in Collections  for upcoming availability, webinars, and more.
Collection Management Policies 

Presenter: Amelia Parks, Archives Specialist, DHPSNY. Having essential policies and procedures in place is crucial for a properly functioning and thriving collection. This webinar focuses on one of these, the Collection Management Policy (CMP).

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Collection Management Policies  for upcoming availability, webinars, and more.
Collections Care Basics

Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY. This webinar provides an introduction to collections care basics through the ten agents of deterioration: physical force; theft and vandalism; fire; water; pests; pollutants; light; incorrect temperature; incorrect relative humidity; and custodial neglect.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Collections Care Basics for upcoming availability, webinars, and more.
Collections, Catalogs, and Clouds: How to Choose a Collections Management System

Choosing a Collections Management System (CMS) can be daunting for any institution. Every institution has different needs for a CMS and there are lots of great systems on the market. When choosing a CMS, everything from staff size and make up, to hardware capabilities, to public use must be considered. No one wants to end up with a CMS that does not suit them five years down the road. This workshop can help any sized institution be prepared to choose potential contractors and have meaningful conversations with them by providing tools for you to define what your institution needs, find potential CMS contractors, and ensure you are prepared to work with them. 

Webinar Historical Records Repositories Preservation & Historical Records See Collections, Catalogs, and Clouds: How to Choose a Collections Management System for upcoming availability, webinars, and more.
Collections, Catalogs, and Clouds: How to Choose a Collections Management System

Choosing a Collections Management System (CMS) can be daunting for any institution. Every institution has different needs for a CMS and there are lots of great systems on the market. When choosing a CMS, everything from staff size and make up, to hardware capabilities, to public use must be considered. No one wants to end up with a CMS that does not suit them five years down the road. This workshop can help any sized institution be prepared to choose potential contractors and have meaningful conversations with them by providing tools for you to define what your institution needs, find potential CMS contractors, and ensure you are prepared to work with them. 

Webinar Historical Records Repositories Preservation & Historical Records See Collections, Catalogs, and Clouds: How to Choose a Collections Management System for upcoming availability, webinars, and more.
Common Collection Conditions: Assessing the Condition of Your Book Collections 

Presenter: Amber Hares, Book Conservator, Conservation Center for Art & Historic Artifacts. The second presentation in our Common Collection Conditions series, this webinar discusses how to identify common condition problems found in book collections and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Common Collection Conditions: Assessing the Condition of Your Book Collections  for upcoming availability, webinars, and more.
Common Collection Conditions: Assessing the Condition of Your Collection's Housing

Presenter: Benjamin Iluzada, Housing Technician, Conservation Center for Art & Historic Artifacts. The third presentation in our Common Collection Conditions series, this webinar will discuss common housing issues found within an institution's collection, as well as recommendations for how to address them both in-house and externally.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Common Collection Conditions: Assessing the Condition of Your Collection's Housing for upcoming availability, webinars, and more.
Common Collection Conditions: Assessing the Condition of Your Paper-Based Collections 

Presenter: Heather Hendry, Senior Paper Conservator, Conservation Center for Art & Historic Artifacts. Every collection will have some condition issues, and every organization has limits on the level of collections care they can institute. However, by both understanding the overall condition of a collection and identifying urgent items, organizations can determine how to best allocate resources within an overall preservation plan. This webinar will discuss how to identify common condition problems found in paper objects and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Common Collection Conditions: Assessing the Condition of Your Paper-Based Collections  for upcoming availability, webinars, and more.
Common Collection Conditions: Assessing the Condition of Your Photograph Collections

Presenter: Barbara Lemmen, Senior Photograph Conservator, Conservation Center for Art & Historic Artifacts. The fourth presentation in our Common Collection Conditions series, this webinar will discuss how to identify common condition problems found in photograph collections and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Common Collection Conditions: Assessing the Condition of Your Photograph Collections for upcoming availability, webinars, and more.
Creating Physical Access: Setting Handling Guidelines

As collection caretakers, we often have to balance the primary goals of care and access. Setting safe boundaries for physical access to collections can be accomplished by providing consistent handling procedures for anyone using collection materials. In this webinar, DHPSNY Preservation Specialist Amanda Murray will discuss writing handling guidelines, training both staff and researchers on how to properly handle materials, determining specific guidelines for particularly fragile materials, and housing considerations for heavily used materials.

Webinar Historical Records Repositories Preservation & Historical Records See Creating Physical Access: Setting Handling Guidelines for upcoming availability, webinars, and more.
Demystifying Cold and Frozen Storage 

Presenter: Barbara Lemmen, Senior Photograph Conservator, Conservation Center for Art & Historic Artifacts. This webinar covers the types of materials that benefit most from or are unsuited to cold storage conditions, concentrating on photographic materials. The differences between cold and frozen systems, such as equipment types and preparation and access to a collection, are also explored.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Demystifying Cold and Frozen Storage  for upcoming availability, webinars, and more.
DHPSNY's Planning & Assessments: A Crash Course

The DHPSNY team is excited to continue to offer Planning & Assessment Services in 2021, having spent time in 2020 perfecting our approach to a safe, virtual delivery. On March 10th, Join Program Manager Anastasia Matijkiw to learn more about DHPSNY’s Planning & Assessment Services, including what virtual assessments entail, how to apply, and more.

DHPSNY’s Planning & Assessment Services consist of Archival Needs Assessments, Preservation Surveys, Condition Surveys, and Strategic Planning Assistance. In each instance, our services aim to improve adherence to best practices and are tailored to an organization’s unique circumstances. The deadline for the next round of applications for DHPSNY planning and assessment services is March 26, 2021.

Webinar Historical Records Repositories Preservation & Historical Records, Policy and Procedures See DHPSNY's Planning & Assessments: A Crash Course for upcoming availability, webinars, and more.
Digital Preservation for Small Repositories

Presenter: Bonita Weddle, Coordinator of Electronic Records, New York State Archives This webinar focuses on simple, practical first steps small repositories can take toward digital preservation and points you to a wide array of helpful resources.

Webinar Historical Records Repositories Imaging and Microfilming, Preservation & Historical Records See Digital Preservation for Small Repositories for upcoming availability, webinars, and more.
Environmental Monitoring: Getting Started

What should you think about when establishing an environmental monitoring plan? What is a datalogger, and how do you select the right one? What are the basic tools needed to implement an environmental monitoring plan? Join Chloe Houseman, Paper Conservator at the Conservation Center for Art & Historic Artifacts, as she explores the importance of managing the environment in collections spaces and offers guidance on how to do so.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Environmental Monitoring: Getting Started for upcoming availability, webinars, and more.
Finding Aid Basics: An Introduction to DACS

Presenter: Amelia Parks, Archives Specialist, DHPSNY. This workshop covers the basics of collection-level finding aids and focus on content and formatting as governed by Describing Archives: A Content Standard (DACS), the descriptive standard for archival materials.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Finding Aid Basics: An Introduction to DACS for upcoming availability, webinars, and more.
Finding Aids: Tools and Tips for Basic Description

Join DHPSNY Archives Specialist Kate Philipson as she explores practical steps to help you create finding aids on a basic level. In this webinar, Kate will discuss how to prioritize the required elements of a finding aid so that archival description feels attainable, while building upon the 2017 DHPSNY webinar about finding aids. She will also share further details about Describing Archives: A Content Standard (DACS) by discussing the DACS update process, and examining how the DACS Principles help to frame description work. We will look at some examples of finding aids and take questions, but we will also invite you to a future conversation on September 22, 2021 where we can more directly address your active description challenges and questions about producing finding aids for your organization.

Webinar Historical Records Repositories Preservation & Historical Records See Finding Aids: Tools and Tips for Basic Description for upcoming availability, webinars, and more.
Get a Move On: How to Relocate Collections

Whether your relocation project requires moving objects within your building, to temporary storage, or to a new institution; moving archival collections can be a big undertaking for institutions. In 2017, a team from the New York State Archives moved roughly 1500 cubic feet of civil court records from the New York County Clerk's Office in New York City to the New York State Archives in Albany. The collection included 1,100 boxes of records, around 900 volumes that were not in boxes, and about 500 rolls of microfilm to be packed and moved. In this webinar, Maria Holden, former Preservation Officer at the New York State Archives, will share her experience with this major moving project, as well as tips and tricks for how to plan your own move. Aside from the physical move, other considerations that may need to be taken into account when relocating collections, including cost, data collection, intellectual control, and contingency planning will also be discussed.

Webinar Historical Records Repositories Preservation & Historical Records See Get a Move On: How to Relocate Collections for upcoming availability, webinars, and more.
Good Housekeeping 

Presenter: Amelia Parks, Archives Specialist, DHPSNY. Having a regular housekeeping program is essential to the preservation of collections. Clean conditions are important for long-term collections care and for good emergency preparedness. This webinar will address how to develop and maintain a housekeeping program for small- and medium-sized institutions, including policies, schedules, and recommended cleaning products.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Good Housekeeping  for upcoming availability, webinars, and more.
Housing Material Basics 

Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar guides you through the process of becoming an informed consumer in an often confusing world of products marketed as “archival” or “conservation-grade.”

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Housing Material Basics  for upcoming availability, webinars, and more.
Identifying Endangered Media Formats

Endangered media formats such as floppy disks, u-matic tapes, and data tapes pose difficult preservation questions for collecting institutions. These increasingly obsolete media formats are sometimes pushed to the side when organizing and preserving archival collections, simply because we often don't know what to do with them. Join Julia Novakovic, Archivist at The Strong National Museum of Play, as she shares her experience with identifying and caring for endangered media formats. This webinar will also address topics such as developing surveys for media collections, finding reference information on these formats, and determining next steps for what you might want to do once you have these numbers.

Webinar Historical Records Repositories Electronic Records, Preservation & Historical Records See Identifying Endangered Media Formats for upcoming availability, webinars, and more.
Introduction to Digitization 

Presenter: Tamara Talansky, Preservation and Imaging Coordinator, Conservation Center for Art & Historic Artifacts
This webinar provides a basic overview of some of the considerations institutions should make when digitizing materials, including prioritization and selection criteria, handling practices while scanning or photographing, and storage concerns for digital media.

Webinar Historical Records Repositories Imaging and Microfilming, Preservation & Historical Records See Introduction to Digitization  for upcoming availability, webinars, and more.
Introduction to Historical Records

Historical or archival records have long-term value not only for the organization that created them, but also for use in research.

This workshop will discuss methods to ensure that these records are identified, organized, properly stored, available for use, and preserved. It will also suggest ways to develop support for these activities. Attendees will be encouraged to discuss issues related to their historical records with the instructors and with other attendees.

Classroom Training Historical Records Repositories, Local Governments, State Agencies Preservation & Historical Records See Introduction to Historical Records for upcoming availability, webinars, and more.
Introduction to Integrated Pest Management 

Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar provides an introduction to Integrated Pest Management (IPM) for cultural institutions. Topics include the basic principles of prevention, monitoring, identification, and response/recovery, as well as resources for setting up a pest management program.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Introduction to Integrated Pest Management  for upcoming availability, webinars, and more.
Know Your Collections: Collections Management 

Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts. This presentation covers key collections management topics such as acquisition, appraisal, documentation and deeds of gift, inventory, and deaccessioning. Issues such as “found in the collection” items and abandoned property are also addressed.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Know Your Collections: Collections Management  for upcoming availability, webinars, and more.
Lighting: Beyond Standards 

Presenter: Heather Hendry, Senior Paper Conservator, Conservation Center for Art & Historic Artifacts. Light is one of the ten agents of deterioration, making it especially crucial that collecting institutions know how to control and mitigate exposure to light during storage and exhibition. This webinar discusses basic principles of managing light exposure in collections, including identifying light sources commonly found in institutional storage, measuring and understanding visible and UV light values, current standards for light exposure during exhibition, and preventive measures to avoid unnecessary exposure to light. The light sensitivity of materials commonly held in archives, museums, and libraries is also discussed. Several case studies will show how small and large real world institutions have protected their collections.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Lighting: Beyond Standards  for upcoming availability, webinars, and more.
Local Historian’s Role in Identifying and Promoting Historical Records

Local history provides such color and depth to an otherwise bland panorama of dates, events and places. It offers unique information and creates a context for regional, state and national history. But what is the documentary basis for excellent local history and what is the local historian’s role in identifying and promoting historical records in a community context? This webinar will explore these questions as they relate to the primary roles of local historians – interpreting the past through research and writing, teaching, organizing, advocacy and historic preservation. We will consider the nature and challenges associated with local records, where they may be located, and options to preserve and make accessible these local treasures. This presentation will be valuable to records management officers, historians, and all those charged with overseeing the rich history of their communities.

Webinar Local Governments Preservation & Historical Records See Local Historian’s Role in Identifying and Promoting Historical Records for upcoming availability, webinars, and more.
Managing Oversized Maps, Plans and Drawings
Managing over-sized maps and architectural drawings is one of those challenges we wish would just go away. They are bulky, often are subject to lengthy retention periods, and can easily become an unruly headache. Depending on the size and nature of your government, they can be a monstrously large set of records.
 
In an attempt to bring these challenges into perspective and make these records more manageable, this webinar will address the key elements of maps, plans, and drawings, including the significance of these records to efficient government operations. We will describe common characteristics of these types of materials such as format, media, and sizes, and how these characteristics affect the management of these records. We will explore how to conduct an initial assessment to better understand the scope and scale of your records management issues when dealing with over-sized materials. Finally, we will discuss some strategies in how to process these records in order to get physical and intellectual control over them, as well as storage options, reformatting, and ways to facilitate access. 
 
In one hour we can only scratch the surface, but hopefully this webinar will provide some basic, common sense approaches to managing maps, plans, and architectural or engineering drawings.
Webinar Historical Records Repositories, Local Governments, State Agencies Files Management & Active Records, General Records Management, Preservation & Historical Records, Inventory and Inactive Records, Indexing See Managing Oversized Maps, Plans and Drawings for upcoming availability, webinars, and more.
Managing Your Digital Collection 

Presenter: Maggie Downing, Manager of Digital Imaging, Conservation Center for Art & Historic Artifacts. This webinar will focus on the basics of managing digital collections and will address born-digital material as well as items that have been converted to digital format. Maggie Downing, Manager of Digital Imaging at the Conservation Center for Art & Historic Artifacts, will discuss scalable strategies that can be implemented by institutions of all sizes.

Webinar Historical Records Repositories Imaging and Microfilming, Preservation & Historical Records See Managing Your Digital Collection  for upcoming availability, webinars, and more.
Managing Your Historical Photographs

This workshop presents strategies for taking physical and intellectual control of photographs to ensure their long-term access and use.

This workshop:

  • Discusses methods of organizing and making accessible photographic material
  • Provides preservation guidelines for photographs
  • Outlines reference, exhibition, and outreach strategies
Classroom Training Historical Records Repositories, Local Governments, State Agencies Preservation & Historical Records, Files Management & Active Records, Inventory and Inactive Records See Managing Your Historical Photographs for upcoming availability, webinars, and more.
Metadata Matters: The Basics

Presenter: Dacia Metes, Digital Archives Manager, Queens Public Library. What is metadata? And why does it matter? This webinar will answer these questions and more! Intended to help those just getting started with metadata, topics covered will include best practices for item- and collection-level metadata, file naming, and systems for capturing metadata. Dublin Core and Encoded Archival Description (EAD) will also be addressed.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Metadata Matters: The Basics for upcoming availability, webinars, and more.
Mold: Prevention, Detection, and Response 

Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar covers the basics of mold: what it is, why it happens to archival and library materials, how to recognize it, as well as strategies for prevention and recovery. Resources for responding to a mold outbreak are also discussed. Note: In the slide titled “Inactivating Mold: Freezing,” it should say “Below -20°C/-4°F” instead of “Below -20°F.”

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Mold: Prevention, Detection, and Response  for upcoming availability, webinars, and more.
Museum Chartering 101: What is Chartering?
A museum or historical society in New York that wishes to organize as a nonprofit private education corporation must be issued a charter from the Board of Regents. But how does that process work? What are the different types of charters available? What are the benefits of being issued a charter? 
 
Museum Chartering 101: What is Chartering? Is the first webinar in a series designed to help institutions better understand the processes involved in New York's chartering program.
Webinar Historical Records Repositories Preservation & Historical Records See Museum Chartering 101: What is Chartering? for upcoming availability, webinars, and more.
Photographs in the Archive: Arranging and Describing Visual Materials 

Presenter: Amanda Murray, Preservation Specialist, DHPSNY. Visual materials are a ubiquitous part of many collections that pose specific challenges to providing access. This session will discuss important considerations for the successful arrangement and description of visual materials in order to gain intellectual and physical control, improve accessibility, and provide for preservation.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Photographs in the Archive: Arranging and Describing Visual Materials  for upcoming availability, webinars, and more.
Photographs in the Archive: Caring for Photographic Collections
From tintypes to color prints, photographic collections require specific collections care methods. In this presentation, Preservation Specialist Amanda Murray offers guidance on basic preservation of photographic collections including strategies for storage, housing, and handling.
 
This presentation offers guidance on basic preservation of photographic collections including strategies for storage, housing, and handling.
Webinar Historical Records Repositories Preservation & Historical Records See Photographs in the Archive: Caring for Photographic Collections for upcoming availability, webinars, and more.
Photographs in the Archive: Photo Album Preservation

If your institution houses any family history collections, chances are you have some photo albums stored in your stacks. Preserving photo albums poses unique challenges, as you need to be able to care for both the photographs inside and the book itself. In this webinar, Barbara Lemmen, Senior Photograph Conservator at the Conservation Center for Art & Historic Artifacts, will go over some basic preservation techniques to help care for photo albums in your collection. Topics covered will include handling techniques, storage and housing recommendations, and resources for dealing with condition problems. This webinar is a part of an ongoing series, Photographs in the Archive, which highlights preservation strategies for photographic collections.

Webinar Historical Records Repositories Preservation & Historical Records See Photographs in the Archive: Photo Album Preservation for upcoming availability, webinars, and more.
Policies and Procedures for Deaccessioning

Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts. Permanently removing accessioned materials from your holdings can be daunting. However, deaccessioning is an important collections management tool, particularly for institutions that are overcrowded or have accepted every donation that came their way. This webinar will address best practices when it comes to deaccessioning, including policies and suggested workflows.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See Policies and Procedures for Deaccessioning for upcoming availability, webinars, and more.
Preservation in Exhibits 

Presenter: Amelia Parks, Archives Specialist, DHPSNY. This webinar covers strategies for planning and installing exhibits of archival collections using preservation quality materials and following best practices for preservation strategies.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Preservation in Exhibits  for upcoming availability, webinars, and more.
Preservation of Electronic Records

With ever-changing technology and the short life expectancy of the media on which they are stored, electronic records pose a special challenge to governments' preservation. Governments' electronic records can be found not only on computer media, but also on audio tapes and videotapes.

This workshop will discuss:

  • different types of electronic media
  • techniques for preserving electronic records
  • how to maximize longevity of electronic storage media
  • how to preserve electronic media through proper storage techniques
  • how to maintaining intelligible access to electronic records
Classroom Training Historical Records Repositories, Local Governments Electronic Records, Preservation & Historical Records See Preservation of Electronic Records for upcoming availability, webinars, and more.
Preservation Planning: A Primer

Effective preservation planning is key in ensuring time and resources are budgeted adequately in support of the collections. A Preservation Plan is an essential institutional document that helps collecting institutions thoughtfully and carefully chart a course for the preservation of their collections. 

In this online course, participants will be introduced to preservation planning and will learn the steps necessary for writing one for their institution. Topics addressed will include: 
 
  • Why preservation planning is important. 
  • Components of an effective preservation plan 
  • Methods of assessing and prioritizing preservation needs 
  • How to design effective implementation strategies and establish realistic benchmarks 
  • How to advocate for preservation planning within their organization.  
 
This course will be presented over a three-week period. In the first week, participants will be provided with pre-recorded lectures and resources. The second week will consist of a collaborative, interactive live session during which course instructors will guide participants through a series of exercises applying concepts from week one. In the final week, an open Q&A session will be held for participants along with additional pre-recorded lectures and resources. At the conclusion of the three-week period, participants will have the building blocks of a preservation plan for their own institution.  
 
Instructors
 
  • Laura Hortz Stanton, Executive Director, Conservation Center for Art and Historic Artifacts 
  • Anastasia Matijkiw, Program Manager, Documentary Heritage and Preservation Services for New York 
  • Amanda Murray, Preservation Specialist, Documentary Heritage and Preservation Services for New York  
 
Register by Thursday, October 21, 2021. Please note that this program has limited registration and is only offered to constituents representing institutions in New York. If you are registering from outside of New York State, your registration may be denied.

 

Webinar Historical Records Repositories Preservation & Historical Records See Preservation Planning: A Primer for upcoming availability, webinars, and more.
Preserving Collections with Limited Resources
Do you find yourself asking, what do I have and how do I even begin preserving my collection? This presentation will guide you on the best approaches to understanding and preserving your collection within limited resources such as budget, staffing, and time. Tips and resources will be shared to so that you can work with confidence.
 
Presented by Cher Schneider, Head of Conservation, NYSED Office of Cultural Education.

 

Webinar Historical Records Repositories, Local Governments Preservation & Historical Records See Preserving Collections with Limited Resources for upcoming availability, webinars, and more.
Preserving Electronic Records
With ever-changing technology and the short life expectancy of the media on which they are stored, electronic records pose a special challenge to governments’ preservation efforts. Governments’ electronic records are found, not only on computer media, but also on audio tapes and videotapes. This presentation will be helpful for all government officials responsible for the preservation or maintenance of electronic records stored on computer media, audio tapes, and videotapes.
 
This webinar will:
 
  • Describe the different types of electronic media
  • Provide practical guidelines about various preservation techniques
  • Provide information about proper storage methodologies
  • Discuss how to maintain access to records
Webinar Local Governments Electronic Records, Preservation & Historical Records See Preserving Electronic Records for upcoming availability, webinars, and more.
Records Appraisal for Records Managers
How do you decide which records have historical value? The answer is through an appraisal process.  
 
This webinar introduces records managers to the process of archival appraisal. You will learn the basic principles and practices of appraisal and how to identify records having historic or secondary value.
Webinar Local Governments Preservation & Historical Records See Records Appraisal for Records Managers for upcoming availability, webinars, and more.
Risk Assessment for Collecting Institutions 

Presenter: Samantha Forsko, Preservation Specialist, Conservation Center for Art & Historic Artifacts
This webinar explores the basics of conducting a risk assessment at your institution. Conducting a risk assessment is one of the first steps an institution can take in the preparation and updating of an emergency preparedness and response plan.

Webinar Historical Records Repositories Disaster Planning, Preservation & Historical Records See Risk Assessment for Collecting Institutions  for upcoming availability, webinars, and more.
Scanning Your Historical Photographs

Scanning (digitizing) your historical photographs is the perfect way to increase use, share and preserve these visual treasures. But there is a lot to consider in terms of scanners, software, file formats, image resolution, bit depth, compression, preservation . . . the list goes on and on. Anyone can create a digital image from a photograph, but in this workshop, we will unveil the secrets to creating the highest possible quality scans of your photos. We will provide everything you need to know to take your scans from blase to brilliant in a very practical, informal presentation. Come and have some fun learning the true art of scanning. Whether you are a newbie or have serious experience scanning, this workshop will open your eyes to new techniques that will dramatically improve your digital results.

Classroom Training Historical Records Repositories, Local Governments, State Agencies Imaging and Microfilming, Electronic Records, Preservation & Historical Records See Scanning Your Historical Photographs for upcoming availability, webinars, and more.
Social Media: Instagram & Facebook

Presenter: Jason Henn, Manager of Marketing & External Relations, Conservation Center for Art & Historic Artifacts
Social Media is an excellent platform for sharing information about your organization and highlighting the collections under your care. This webinar will address the basics of establishing a social media presence for your organization on two popular platforms, Instagram and Facebook, and how they can be used to build audiences, share stories, and promote events.

Webinar Historical Records Repositories Preservation & Historical Records, Outreach See Social Media: Instagram & Facebook for upcoming availability, webinars, and more.
Space Planning: Getting Started

Presenter: Maria Holden, Preservation Officer, New York State Office of Cultural Education. Archives, libraries, and museums of all sizes face challenges when considering how to make the most of collections storage spaces, particularly when space is limited. The presenter will discuss strategies for making the most of precious storage space as well as ways to prioritize best practices and current standards for housing and storing institutional collections.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Space Planning: Getting Started for upcoming availability, webinars, and more.
Stories from the Field: Electronic Media Preservation at The Strong Museum of Play

Join Julia Novakovic and Beth Merkle from the Strong Museum of Play as they discuss steps that smaller institutions can take to begin basic digital preservation on their electronic media. The Strong was awarded RRLC Technology grants for “Preserving Endangered Media Pilot Project,” which focused on floppy disks, in 2017 and then “Preservation of Endangered Media: U-matic Tape Pilot Project” in 2018. Drawing from lessons learned during these projects, this webinar will cover topics such as preservation tactics for electronic media formats on hardware and accessioning born-digital collections from donors via file transfers, as well as an overview of the helpful resources and tools used at the Strong to ensure access to digital files for the next generation. 

Webinar Historical Records Repositories Preservation & Historical Records See Stories from the Field: Electronic Media Preservation at The Strong Museum of Play for upcoming availability, webinars, and more.
Stories from the Field: Implementing Cold Storage Solutions at Storm King Arts Center

Implementing cold storage solutions at your institution can pose unique challenges. Obtaining funding, purchasing equipment, packaging collections, and figuring out how to monitor temperatures are just a few of the hurdles involved in this process. In this webinar, Christine Perche will share insight and lessons learned from the implementation of cold storage solutions at Storm King Arts Center.

Webinar Historical Records Repositories Preservation & Historical Records See Stories from the Field: Implementing Cold Storage Solutions at Storm King Arts Center for upcoming availability, webinars, and more.
Stories from the Field: Mold at RPI

Presenters: Tammy Gobert, Preservation and Access Archivist, Institute Archives and Special Collections, RPI Jenifer Monger, Assistant Institute Archivist, Institute Archives and Special Collections, RPI Dealing with a large mold outbreak is one of the most difficult situations an institution can face; in this webinar, staff from the Rensselaer Polytechnic Institute Library share insight and lessons learned after they tackled a large mold outbreak in the collections.

Webinar Historical Records Repositories Collections Storage​, Disaster Planning, Preservation & Historical Records See Stories from the Field: Mold at RPI for upcoming availability, webinars, and more.
Temperature & Relative Humidity in Collections Care

Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
Providing stable environmental controls is one of the most important steps an institution can take to preserve its collections. As strict parameters for temperature and relative humidity can be expensive and difficult to implement for many institutions, efforts should be focused on maintaining environmental conditions that are attainable, sustainable, and cost-effective over the long term. This webinar will cover the impact temperature and relative humidity can have on collections, as well as ways to mitigate the risks posed by fluctuations or extremes. Establishing and maintaining an environmental monitoring program will also be addressed.

Webinar Historical Records Repositories Collections Storage​, Preservation & Historical Records See Temperature & Relative Humidity in Collections Care for upcoming availability, webinars, and more.
The Process of Processing: Creating and Implementing Processing Plans 

Presenter: Kate Philipson, Archives Specialist, DHPSNY. Processing archival collections, which is the work of arranging, describing, and housing materials, can sometimes feel overwhelming. Creating an initial processing plan helps to make these activities more manageable, as it proposes a clear guide to understanding any given collection and the resources that are necessary to make it accessible. This webinar will address the reasons for utilizing processing plans in your workflows, as well as the details of how to write one and implement it effectively.

Webinar Historical Records Repositories Collections Management, Preservation & Historical Records See The Process of Processing: Creating and Implementing Processing Plans  for upcoming availability, webinars, and more.
Understanding the 10 Agents of Deterioration

Understanding the 10 Agents of Deterioration is a 2-week, virtual course that will cover basic knowledge needed to identify and understand the 10 Agents of Deterioration that may threaten your collections: Light; Incorrect Temperature; Incorrect Relative Humidity; Fire; Water; Pests; Pollutants; Physical Forces; Theft & Vandalism; and Custodial Neglect. Risk assessment and mitigation strategies will also be discussed.

This online course is intended for individuals who manage cultural collections, with a focus on those who are new to archival preservation, who may not have had formal preservation training, or who are looking to brush up on their knowledge.

Instructors:

  • Amanda Murray, Preservation Specialist, DHPSNY
  • Dyani Feige, Director of Preservation Services, CCAHA
  • Emelia Boehm Emig, Preservation Specialist, CCAHA
  • Kate Philipson, Archives Specialist, DHPSNY
  • Liyah Desher, Education & Outreach Specialist, DHPSNY

Dates: Monday, September 27 - Friday, October 8, 2021

Learning Outcomes:

Upon completion of the DHPSNY Understanding the 10 Agents of Deterioration Online Course, participants will:

  • have an increased awareness of what the 10 agents of deterioration are and the risks they pose to collections
  • gain an understanding of basic strategies to manage and/or mitigate these risks
  • be able to successfully implement planning tools such as security and disaster recovery plans at their institution

Register by Sunday, September 19, 2020. Please note that this program has limited registration and is only offered to constituents representing institutions in New York. If you are registering from outside of New York State, your registration may be denied.

Webinar Historical Records Repositories Preservation & Historical Records See Understanding the 10 Agents of Deterioration for upcoming availability, webinars, and more.
Using Local Government Records for Local and Family History

The historical records of towns, villages, cities, counties, school districts and other local governments are among the most amazing treasures for those conducting family and local history. They have the ability to paint beautiful panoramas, providing detail and color to otherwise bland lists of names, dates and places. But accessing these records, knowing what is available and where to find them, can be rather daunting.

This one-hour webinar will outline the types of historical records available at many local governments. It will explore where you may find them and the kinds of information they contain. We will also discuss some of the challenges and approaches you might use to successfully access these treasures.

This webinar will be really valuable for researchers, historians, and for all individuals who care for and make accessible historical records in local governments.

Webinar Local Governments Preservation & Historical Records See Using Local Government Records for Local and Family History for upcoming availability, webinars, and more.
Using State Agency Records in the State Archives' Holdings

The New York State Archives is responsible for storing state agency records with long-term historical value, and is critical in ensuring their preservation and access for future New Yorkers.  This workshop will discuss the importance of transferring your agency’s archival records to the State Archives. It will outline the transfer process, review policies and procedures for requesting and using materials at the State Archives, and examine the conditions under which records may be loaned back to agencies.

 

Classroom Training State Agencies Preservation & Historical Records See Using State Agency Records in the State Archives' Holdings for upcoming availability, webinars, and more.
What Does the Genealogist Want from You? And How to Provide it

Genealogist are, by far, the largest user group of New York State local government historical records. This webinar will help local government officials understand what the genealogist is looking for and why. It will provide tips and strategies on records access that help make things easier for you and the genealogist.

Webinar Local Governments Preservation & Historical Records See What Does the Genealogist Want from You? And How to Provide it for upcoming availability, webinars, and more.