Preparing Paper Records for Transfer

Weed out and dispose of duplicate copies and blank forms. 
Keep files in the same order they were as active office files.
Documents contained in manila folders are acceptable
Review the filing sequence in each container for accuracy before shipping. 
Remove all non-recyclable materials, such as binders and hanging file folders, prior to boxing and transferring records.
Insert charge-out cards for any out-of-box records and leave enough room to return the records. 
Limit the contents of each container to records that became inactive within one year of each other.
Do not overfill a box. Ensure that you can easily put your hands into the handhold openings, are able to retrieve and re-file folders, and secure the box lid. 
Boxes that are packed incorrectly or over filled will not be accepted.  They will be returned to the agency to divide the materials and re-pack the boxes.
There is a 35 lb weight limit per box.  Overweight boxes will not be accepted.

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