The State Archives preserves and makes available the permanent records of New York State government and provides guidance to state agencies, local governments, historical records repositories and community organizations in the management of their records.
As a leader in the archives community, the New York State Archives is in a unique position to prepare new professionals for a career working with historical records and the professionals who both care for and use them. We provide an opportunity for a rising professional to familiarize themselves with a range of archival procedures and develop an understanding of the operations of a larger government archives. Through work with the Archival Services office, students develop a broad understanding of the process of transferring archival records and then making them available for research use. Through work with the Government Records office, students develop a broad understanding of the records managements challenges which face state government agencies.
All students learn that working in an archives requires much more than the ability to work with "old papers," and they will gain experience in time- and project-management, working with researchers and external constituents, as well as working with colleagues throughout the Office of Cultural Education and elsewhere.
The State Archives offers a variety of internships and paid student assistant opportunities
to undergraduate and graduate students enrolled in any degree program. Our projects provide experience in processing, description, conservation, cataloging and metadata, electronic records, educational uses of records, records management, reference, and website applications. Internships
are open to all students enrolled in a degree program and we are happy to work with academic institutions, so students can get academic credit for their work. Our paid student assistant
positions are open graduate students enrolled in at least six-credits at any participating SUNY school, as listed on the New York State Education Department
website. We offer internships and student assistant positions during the Spring, Summer and Fall semesters as well as the winter intersession.
Current Student Assistant Positions:
Research Services (OCE-61)
We seek a student assistant to provide reference services for military records searches, correctional services, motion picture film scripts and several other routine reference needs. The student will work in the reference office and will work directly with records to fulfill on-line and e-mail reference requests. This is a great opportunity to work directly with a wide variety of historical records and provide a valuable service to researchers.
For a complete job description and application instructions see position OCE-61
on the State Education Department website.
Documentary Heritage Program (OCE-60)
We seek a student intern to work with the wide spectrum of activities that make up the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing support to the New York State Historical Records Advisory Board for which the State Archives serves as secretariat, and to the Documentary Heritage Program Office, which issues grants and advisory services to not-for-profit historical records repositories. The incumbent will also work on archival processing projects including rehousing records, inventory of records and preparation of finding aids for archival materials.
For a complete job description and application instructions see position OCE-60 on the State Education Department website.
Government Records Services (OCE-58)
We seek a student assistant who will work with a professional archivist to conduct appraisal, scheduling, and transfer of records of enduring historical and research value to the State Archives. The student assistant will also assist archivists in developing and delivering records management assistance to State agencies. The student assistant will have a focused assignment to work with the records of the New York State Canal Corporation, providing an opportunity to develop a rich and deep understanding of an important State agency and its records.
For a complete job description and application instructions see position OCE-58 on the State Education Department website.
Archives Partnership Trust (OCE-59)
The Archives Partnership Trust is a 501(C)(3) not-for-profit organization dedicated to sustaining the excellence of the State Archives and ensuring that New York's most valuable historical records are available for future generations.
For a complete job description and application instructions see position OCE-59 on the State Education Department website.
How to Apply:
2. Complete the Student Internship Application with signature from your SUNY campus coordinator.
3. Submit a copy of your application, resume, and current college transcript(s) to Internships@nysed.gov
with the assignment number in the subject of your email.