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Internship Opportunities at the New York State Archives

The State Archives offers both internships and paid student assistant opportunities to undergraduate and graduate students enrolled in any degree program.  Our projects provide experience in processing, description, conservation, cataloging and metadata, electronic records, educational uses of records, records management, reference, and website applications. Internships are open to all students enrolled in a degree program and we are happy to work with academic institutions, so students can get academic credit for their work.  Our paid student assistant positions are open graduate students enrolled in at least six-credits at any participating SUNY school, as listed on the New York State Education Department website. We offer internships and student assistant positions anytime throughout the year.
 

Current Student Assistant Positions:

Accessioning Unit

We seek a student intern to perform various duties to support the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing administrative support to the Capital Region History Day. The incumbent will contribute to archival management projects including rehousing records, consultation trips to the Records Center, accessioning of archival records, and routine data entry.
 
Duties may include but are not limited to the following:
  • Assist with transfer and accessioning archival records into the custody of the State Archives
  • Create access tools of records such as box/container lists in the Archives Management System
  • Assist with the merge of records from the Records Center's electronic management system to the Archives Management System
  • Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library
  • Assist with cataloguing work to enhance our online catalog
  • Assist with responding to reference inquiries under the direction of an archivist
  • Assist Archives staff social media ideas and output
  • Perform other activities as assigned.
 
The intern(s) will:
  • Become familiar with NYSA procedures
  • Increase understanding of arrangement and description practices for State government records
  • Develop awareness of archival security practices including Research Room policies and procedures
  • Understand how professional standards are employed by the NYSA
  • Gain experience with setting up/running meetings and planning/hosting archives-related events
  • Gain experience working independently and hone time management skills
  • Learn about outreach activities including preparing publications targeting various State Archives constituencies
  • Participate in a transfer of records to the State Archives
  • Attend workshops and webinars on a wide range of professional archival practices
 

Government Records Services Unit

We seek a student intern to perform various duties to assist with the delivery of records management advisory and technical services to State agencies. The incumbent will be responsible for providing assistance in the appraisal, scheduling, and transfer of records that have enduring historical and research value.
 
 
Duties may include, but are not limited to, the following:
  • Inventory audiovisual, photographic, architectural, and textual records
  • Conduct research on agency functions, use and context of specific records series, and how potential accessions complement existing archival holdings
  • Assist with transfer and accessioning of archival records into the custody of the State Archives.
  • Assist with the design and development of new services and means of promoting those services including through social media.
 
The intern will:
  • Become familiar with archives and records management methods and procedures
  • Increase understanding of arrangement and description practices for State government records
  • Understand how professional standards are employed by the NYSA
  • Gain experience with appraisal of records with enduring historical and research value
  • Gain experience working independently and hone time management skills
  • Participate in the transfer of records to the State Archives, including possible off site survey and assessment

How to Apply:

  1. Visit http://www.nysed.gov/hr/suny-internship-assignments to see the position details.
  2. Complete the Student Internship Application with signature from your SUNY campus coordinator.
  3. Submit a copy of your application, resume, and current college transcript(s) to Internships@nysed.gov with the assignment number in the subject of your email.  
 
For more details on our internship and student assistant opportunities, visit http://www.nysed.gov/hr/internship/suny-student-internship-program or contact the New York State Archives at archintern@nysed.gov or (518) 474-6926.
 
As a leader in the archives community, the New York State Archives is in a unique position to prepare new professionals for a career working with historical records and the professionals who both care for and use them. We provide an opportunity for a rising professional to familiarize themselves with a range of archival procedures and develop an understanding of the operations of a larger government archives.
 
All students learn that working in an archives requires much more than the ability to work with "old papers," and they will gain experience in time- and project-management, working with researchers and external constituents, as well as working with colleagues throughout the Office of Cultural Education and elsewhere.