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Internship Opportunities at the New York State Archives

The State Archives offers both internships and paid student assistant opportunities to undergraduate and graduate students enrolled in any degree program.  Our projects provide experience in processing, description, conservation, cataloging and metadata, electronic records, educational uses of records, records management, reference, and website applications. Internships are open to all students enrolled in a degree program and we are happy to work with academic institutions, so students can get academic credit for their work.  Our paid student assistant positions are open graduate students enrolled in at least six-credits at any participating SUNY school, as listed on the New York State Education Department website. We offer internships and student assistant positions anytime throughout the year.
 

Current Student Assistant Positions:

Accessioning Unit  (OCE-64 and OCE-65)

We seek two student interns to perform various duties to support the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing administrative support to the Student Research Award contest, Capital Region History Day, and the Archives Awards Luncheon. The incumbent will contribute to archival management projects including rehousing records, consultation trips to the Records Center, accessioning of archival records, and routine data entry.
 
Duties may include but are not limited to the following:
  • Assist with transfer and accessioning archival records into the custody of the State Archives
  • Create access tools of records such as box/container lists in the Archives Management System
  • Assist with the merge of records from the Records Center's electronic management system to the Archives Management System
  • Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library
  • Assist with cataloguing work to enhance our online catalog
  • Assist with responding to reference inquiries under the direction of an archivist
  • Assist Archives staff social media ideas and output
  • Perform other activities as assigned.
 
The intern(s) will:
  • Become familiar with NYSA procedures
  • Increase understanding of arrangement and description practices for State government records
  • Develop awareness of archival security practices including Research Room policies and procedures
  • Understand how professional standards are employed by the NYSA
  • Gain experience with setting up/running meetings and planning/hosting archives-related events
  • Gain experience working independently and hone time management skills
  • Learn about outreach activities including preparing publications targeting various State Archives constituencies
  • Participate in a transfer of records to the State Archives
  • Attend workshops and webinars on a wide range of professional archival practices
 

Documentary Heritage Program (OCE-67)

We seek a student intern to work with the wide spectrum of activities that make up the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing support to the New York State Historical Records Advisory Board for which the State Archives serves as secretariat, and to the Documentary Heritage Program Office, which issues grants and advisory services to not-for-profit historical records repositories.  The incumbent will also work on archival processing projects including rehousing records, inventory of records and preparation of finding aids for archival materials. 
 
Duties include:
  • Assist with transfer and accessioning archival records into the custody of the State Archives
  • Prepare records to be digitized and assist in the digitization process, routine office photocopying, and collating materials for meetings, distribution, or other purposes
  • Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library, including occasional Saturday hours.
  • Perform research and outreach related to non-government repositories
  • Develop finding aids and other descriptive tools for archival records
  • Assist with transfer of selected descriptive information to the Empire State Archival Descriptive Collective
  • Assist Archives staff with exhibit tables at events and conferences
 
The intern will:
  • Increase understanding of arrangement and description practices for State government records
  • Develop awareness of archival security practices including Research Room policies and procedures
  • Understand how professional standards are employed by the NYSA
  • Gain experience with setting up/running meetings and planning/hosting archives-related events
  • Gain experience working independently and hone time management skills
  • Learn about outreach activities including preparing publications targeting various State Archives constituencies
  • Participate in a transfer of records to the State Archives, including off site survey and assessment
  • Attend workshops and webinars on a wide range of professional archival practice
 

Research Services (OCE-68

We seek a student assistant who will perform reference services for military records searches, correctional services, motion picture film scripts and several other routine reference needs.  The student will work in the reference office and will work directly with records to fulfill on-line and e-mail reference requests.
 
Duties include:
  • Assist with responding to reference inquiries under the direction of an archivist
  • Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library
  • Assist with records moves as needed
  • Participate in collections management activities such as re-housing 
  • Assist with cataloguing work to enhance our online Finding Aids
  • Perform other activities as assigned
 
The intern will:
  • Increase understanding of arrangement and description practices for State government records
  • Develop awareness of archival security practices including Research Room policies and procedures
  • Understand how professional standards are employed by the NYSA
  • Gain experience with setting up/running meetings and planning/hosting archives-related events
  • Gain experience working independently and hone time management skills
  • Learn about outreach activities including preparing publications targeting various State Archives constituencies
  • Participate in a transfer of records to the State Archives
  • Attend workshops and webinars on a wide range of professional archival practices
 
 

How to Apply:

  1. Visit http://www.nysed.gov/hr/suny-internship-assignments to see the position details.
  2. Complete the Student Internship Application with signature from your SUNY campus coordinator.
  3. Submit a copy of your application, resume, and current college transcript(s) to Internships@nysed.gov with the assignment number in the subject of your email.  
 
For more details on our internship and student assistant opportunities, visit http://www.nysed.gov/hr/internship/suny-student-internship-program or contact the New York State Archives at archintern@nysed.gov or (518) 474-6926.
 
As a leader in the archives community, the New York State Archives is in a unique position to prepare new professionals for a career working with historical records and the professionals who both care for and use them. We provide an opportunity for a rising professional to familiarize themselves with a range of archival procedures and develop an understanding of the operations of a larger government archives.
 
All students learn that working in an archives requires much more than the ability to work with "old papers," and they will gain experience in time- and project-management, working with researchers and external constituents, as well as working with colleagues throughout the Office of Cultural Education and elsewhere.