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With the vast majority of information about college life now being created digitally, ensuring the preservation of those records is critical. Most student records are managed entirely digitally, as are course catalogs, billing, and a significant amount of course-related materials including syllabi, instructional materials, and content. As of August 2014, all State University of New York (SUNY) campuses are required by SUNY System Administration to implement a completely digital admissions process.
The following set of tools provide SUNY archivists and Records Managers with the means to assess the scope of digital materials on campus, identify digital preservation challenges, and plan for the long-term future of their digital assets.
The process is divided into two phases;
- Collect data using the inventory tools and the technology infrastructure checklist; and
- Analyze data using the preservation guidelines, needs assessment and electronic records plan template.