Can our organization apply for DHP grants in consecutive years?
Yes. Organizations can apply for grants in consecutive years.
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Can the New York State Archives confirm our prequalification status?
The prequalification process is not administered by The New York State Archives. To confirm pre-qualification status communicate with the Statewide Financial System.
Our organization is for-profit but our archives does not generate income. Can we apply for a DHP Grant?
DHP funding is available only to chartered or incorporated nonprofit archives, libraries, historical societies and museums and other nonprofit institutions in New York State which operate historical records programs.
Our organization does not have a 501-c3 can we apply for a DHP grant?
In order to apply for a DHP grant, an organization must have pre-qualified through the Statewide Financial System prior to the application deadline. In order to pre-qualify, an organization must have a 501-c3.
We have a local historical section in our library, are we eligible to apply for a DHP grant?
Eligible applicants include not-for-profit community organizations, archives, libraries, historical societies, and similar institutions within New York State.
I am the county/township historian. Are we eligible to apply for a DHP Grant?
Government agencies, institutions operated by local, state or federal government agencies, and local government archives are not eligible to apply for Documentary Heritage Program Grants. You may be eligible to apply for Local Government Records Management Improvement Fund Grants (LGRMIF), another grant program of the New York State Archives. Learn more about the LGRMIF program or contact the Grants Administration Unit at (518) 474-6926.
Our institution is a non-profit museum. Does it qualify as a NY Repository under your definition?
In the guidelines a "New York repository” is defined as: “a not-for-profit facility … that is organized to collect, hold, care for, and provide access to historical records.” If your facility collects, holds, cares for, and provides access to historical records your facility would qualify.
We have completed the Prequalification process. Do our partners on the project have to complete the prequalification process as well before we submit the grant proposal?
No. In an application that involves partners, only the lead applicant, the one that is actually signing the application, has to prequalify.
Can DHP grant applications be submitted electronically?
Yes, the DHP grant application is online.
The Application Cover Form, Budget Form, and Payee Information Sheet that you complete online will still need to be printed, signed in blue ink, and mailed to the DHP office, postmarked by the application deadline.
