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Register for a Workshop

The New York State Archives offers archives and records management training statewide. If your preferred workshop is not available, please contact us at archtrain@nysed.gov to request it. See our workshop catalog for a complete list of titles.

All State Archives workshops are free and open to the public unless otherwise noted.

Calendar view

Date Workshop Title Time Workshop Type Region Description Presenter Workshop Topic Register
Tuesday, February 27, 2024 Emergency Planning: Working with First Responders 2:00 PM - 3:00 PM Webinar Statewide

When an emergency strikes the simplest tasks can seem overwhelming, even when you have a clear preparedness and response plan in place for your collections. While you cannot prepare for everything, understanding how local first responders handle emergencies can influence your own preparedness plan and leave you more prepared for the situations you may encounter. This webinar will highlight what to expect when working with local first responders during an emergency and advice for ensuring coordinated responses that are as smooth as possible.

Donia Conn Historical Records Register
Thursday, February 29, 2024 The Basics of Records Management 10:00 AM - 11:00 AM Webinar Statewide

Sometimes it’s important to get back to the basics. If you’re looking for a refresher course or you’re new to records management this webinar is for you. We’ll discuss why records management is so important, the basic principles of records management, and basics of records management activities such as retention, access and preservation.

Karen Rabatin, Maria McCashion General Records Management Register
Thursday, March 14, 2024 DHPSNY Dialogue: We the People/American Experiment: Intersectionality and the 250th 2:00 PM - 4:00 PM Webinar Statewide

The upcoming 250th anniversary of the United States in 2026 is a crucial moment for New York collecting institutions to advance the field through intentional commemoration planning and programming. Inspired by the AASLH Making History at 250 Field Guide and the New York State 250th Field Guide, the focus of the DHPSNY’s 2024 antiracism programming revolves around building an inclusive 250th and the guiding question: "How do we make our collecting organizations interdisciplinary and representative of the realities of our many New York histories?"
This March, we invite you to explore the intersectional narratives of "We the People" and the American Experiment in what is present-day New York State during 250th commemoration and beyond. We encourage participants to critically examine their organizations' collections, exhibits, programs, and institutional planning through the lens of intersectionality. How will we reach all of our audiences? How do we get hard to reach people involved in this work? How do we keep folks engaged over multiple years? This program is designed for anyone who works in or volunteers for a library, archive, museum, historical society, or history/culture site in New York State.

Historical Records Register
Thursday, March 21, 2024 What Does the Genealogist Want from You? And How to Provide It 10:00 AM - 11:00 AM Webinar Statewide

Genealogist are, by far, the largest user group of New York State local government historical records. This webinar will help local government officials understand what the genealogist is looking for and why. It will provide tips and strategies on records access that help make things easier for you and the genealogist.

David Lowry Historical Records Register
Thursday, April 4, 2024 Ask Us Anything About Records Management Policies 10:00 AM - 11:00 AM Webinar Statewide

April is National Records Management Month and the State Archives is marking the occasion by holding a forum where state agencies and local governments can ask their most pressing questions about creating and using records management policies and procedures.

Panelists for this event will consist of New York State Archives staff in Local Government Advisory Services & Scheduling and State Agency Services.

Come prepared with your questions or just join us to hear what others want to know and learn more about this topic.

If you’d like, you can send in your question early to recmgmt@nysed.gov with the subject line “Ask Us Anything” and we’ll answer them during the webinar.

 

Jennifer O'Neill, Monica Hauck-Whealton, Sarah Durling General Records Management, Policies and Procedures, Program Administration Register
Thursday, May 16, 2024 Introduction to Electronic Records Management 10:00 AM - 11:00 AM Webinar Statewide
This webinar will introduce the basic principles of electronic records management. One of the biggest challenges facing records and office managers is the complexity of issues surrounding the management of electronic records. The manager’s goal should be to determine the most efficient way to manage electronic records so that access for their entire retention period is ensured.
This webinar focuses on how to:
  • Manage electronic record keeping systems of varied sizes and types
  • File and maintain access to electronic records
  • Control the retention and disposition of electronic records
  • Develop security and other management controls over electronic records
  • Preserve electronic records over long periods of time
 
Michael Martin, Vincent Commisso Electronic Records, Questions for IT Register
Thursday, June 6, 2024 Developing Office Schedules 10:00 AM - 11:00 AM Webinar Statewide

This session is intended to help State Agencies and Local Governments develop office schedules that they can use to simplify records retention.  You will learn:

  • What office schedules are
  • Why they're effective
  • How to start creating one to meet your organization's needs
Arthur Siegel, Sarah Durling Policies and Procedures, Retention and Disposition Register