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Local Government Records Management Improvement Fund (LGRMIF) Grants

New York State Archives announces release of 2023-2024 LGRMIF RFP/Grant Application Guidelines

The New York State Archives is announcing the release of the 2023-2024 LGRMIF RFP/Grant Application Guidelines. This year, the RFP is being made available ahead of the opening of the application portal, eGrants, which will occur on January 4, 2023. Applications may not be created, edited, or submitted in the portal before that date. The 2023-2024 application due date will be March 1, 2023.
If your records management officer (RMO) does not already have an eGrants user account, or if your RMO has changed since the last time your institution applied for a grant, please have them complete and submit the online registration form. Even when the application portal is closed, a local government’s RMO can still request an eGrants user account.
The Local Government Records Management Improvement Fund (LGRMIF) provides grants to local governments. These grants assist local governments to establish records management programs or develop new program components. It is a competitive program, awarding grants based on the merits of applications.
If you have any questions, please contact us.

Phone: (518) 474-6926

Created in 1989, the fund comes from fees collected by county clerks and the New York City Register. These fees are collected during the recording of certain documents and when county clerks assign index numbers for certain court cases. The amount of grant funding available each year depends on the number of documents recorded and index numbers assigned that year.

Application types include: 

  • Individual (up to $75,000)
  • Shared Services (up to $150,000)
  • NYC Dept. of Records (DORIS)

Project categories include:

  • Disaster Management
  • Document Conversion and Access
  • Files Management
  • Historical Records
  • Inactive Records

More detailed information on the program and the application process can be found by clicking on any of the menu items to the left, or on the following resources: