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Webinars
We offer a series of archives and records management webinars and record them for your convenience. You can browse the full list of recordings below. If you don't see a webinar that fits your needs, browse our upcoming workshops or contact us at archtrain@nysed.gov to discuss customized training.
You can filter the list of webinars by topic and intended audience. Click the arrow next to the title for a full description of each webinar.
Workshop | Description | Type | Audience | Topic | |
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Accessioning! |
Presenter: Clare Flemming, Consulting Archivist. Accessioning is a crucial step in acquiring materials at any collecting institution, as the process by which legal and physical ownership is transferred to the organization. This webinar will address the importance of accessioning, as well as essential components of an accessioning policy, accessioning workflows, and how to handle “found in collection” items. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
After the Inventory: What Do We Do Now? |
You’ve completed a records inventory. You’ve disposed of obsolete records. You’re done! Or are you? An important outcome of a records inventory is a records management plan. This webinar will teach you how to analyze all the inventory data you’ve collected and use it to create a records management plan. |
Webinar | Local Governments, State Agencies | Inventory, General Records Management, Policies and Procedures, Program Administration | |
Applying for an LGRMIF Shared Services Grant |
The State Archives provides grants to local governments through its competitive grant program, the Local Government Records Management Improvement Fund (LGRMIF). This webinar is an introduction to the Shared Services type of grant. Shared Services projects involve two or more local governments working together with one government acting as the lead. This is Part 2 of a six part series on the LGRMIF program. This webinar focuses on:
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Webinar | Local Governments | LGRMIF Grant Program | |
Ask Us Anything About Archival Records |
October is National Archives Month and the State Archives is marking the occasion by holding a forum where state agencies and local governments can ask their most pressing questions about archival records.
Our focus for this session are the following areas:
Panelists for this event will consist of New York State Archives staff in Local Government Advisory Services, Scheduling and State Agency Services and the Documentary Heritage Program.
Come prepared with your questions or just join us to hear what others want to know and learn more about this topic.
If you’d like, you can send in your question early to recmgmt@nysed.gov with the subject line “Ask Us Anything” and we’ll answer them during the webinar.
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Historical Records, Appraisal, Retention and Disposition | |
Ask Us Anything About Electronic Storage |
October is National Archives Month and the State Archives is marking the occasion by holding a forum where state agencies and local governments can ask their most pressing questions about electronic records storage. Our focus for this session will best practices in selecting and managing electronic records storage. Panelists for this event will consist of New York State Archives staff in Local Government Advisory Services & Scheduling and State Agency Services. Come prepared with your questions or just join us to hear what others want to know and learn more about this topic. If you’d like, you can send in your question early to recmgmt@nysed.gov (link sends e-mail) with the subject line “Ask Us Anything” and we’ll answer them during the webinar.
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Webinar | Local Governments, State Agencies | Electronic Records | |
Ask Us Anything About LGRMIF Grants |
The Local Government Records Management Improvement Fund (LGRMIF) is a competitive grants program that helps local governments establish records management programs or develop new program components. This webinar will provide you with:
Presenters: Sarah Durling, Monica Hauck-Whealton, Lorraine Hill, Michael Martin, Maria McCashion
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Webinar | Local Governments | LGRMIF Grant Program | |
Ask Us Anything About Planning a 2024-25 LGRMIF Grant Application |
Are you thinking about submitting a Local Government Records Management Improvement Fund grant application in the 2024-2025 grant cycle? Not sure when or how to get started? Then join us on this webinar where State Archives’ staff will be available to answer your questions, such as
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Webinar | Local Governments | LGRMIF Grant Program | |
Ask Us Anything About Records Appraisal |
October is National Archives Month and the State Archives is marking the occasion by holding a forum where state agencies and local governments can ask their most pressing questions about appraising their records for historical value. Our focus for this session are the following areas:
Panelists for this event will consist of New York State Archives staff in Local Government Advisory Services & Scheduling and State Agency Services. It is recommended that attendees watch the State Archives records appraisal training sessions listed below prior to attending the training.
Come prepared with your questions or just join us to hear what others want to know and learn more about this topic. If you’d like, you can send in your question early to recmgmt@nysed.gov (link sends e-mail) with the subject line “Ask Us Anything” and we’ll answer them during the webinar. |
Webinar | Local Governments, State Agencies | Historical Records, Appraisal | |
Ask Us Anything About Records Inventory |
Description: April is National Records Management Month and the State Archives is marking the occasion by holding a forum where state agencies and local governments can ask their most pressing questions about records inventories and why they are critical to any well-functioning records management program.
During this session, we will focus on the following:
Panelists for this event will consist of New York State Archives staff in Local Government Advisory Services & Scheduling and State Agency Services. It is recommended that attendees watch the State Archives records appraisal training sessions listed below prior to attending the training.
Come prepared with your questions or just join us to hear what others want to know and learn more about this topic.
If you’d like, you can send in your question early to recmgmt@nysed.gov(link sends e-mail) (link sends e-mail) with the subject line “Ask Us Anything” and we’ll answer them during the webinar.
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Webinar | Local Governments, State Agencies | Inactive Records, Inventory | |
Ask Us Anything About Records Management Policies |
April is National Records Management Month and the State Archives is marking the occasion by holding a forum where state agencies and local governments can ask their most pressing questions about creating and using records management policies and procedures. Panelists for this event will consist of New York State Archives staff in Local Government Advisory Services & Scheduling and State Agency Services. Come prepared with your questions or just join us to hear what others want to know and learn more about this topic. If you’d like, you can send in your question early to recmgmt@nysed.gov with the subject line “Ask Us Anything” and we’ll answer them during the webinar.
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Webinar | Local Governments, State Agencies | General Records Management, Policies and Procedures, Program Administration | |
Ask Us Anything About The New Services Model |
For many years, the New York State Archives has provided records management advice and assistance to all New York State local governments. To help enhance our services, the State Archives is changing the way we serve you. Starting January 1, 2022, the State Archives will provide services based on government type, rather than by region. Please join us to learn how this new model will work and how it is advantageous to you. You will have an opportunity to ask questions.
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Webinar | Local Governments | General Records Management | |
Ask Us Anything About Updates to the Local Government Retention Schedule |
This session will go through and discuss the changes made to the Local Government Retention Schedule (LGS-1) as part of the Spring 2022 update and offer attendees the opportunity to ask any questions they have about records retention. |
Webinar | Local Governments | Retention and Disposition | |
Ask Us Anything… About Records Management |
April is National Records Management Month and the State Archives is planning to mark the occasion by holding a forum where state agencies and local governments can ask their most pressing records management questions. Join us in this webinar to Ask Us Anything…About Records Management. Come prepared with your questions or just join us to hear what others want to know and learn more about records management. If you’d like, you can send in your question early to recmgmt@nysed.gov with the subject line “Ask Us Anything” and we’ll answer them during the webinar. |
Webinar | Local Governments, State Agencies | General Records Management | |
Assessing Your Records Program (Spring Cleaning 2) |
Determine whether your organization’s program meets basic requirements and includes key functions to properly manage records and protect your organization from potential risks. |
Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management | |
AV Collections: Planning a Reformatting Project |
Presenter: David Neary, Project Manager, Media Preservation Initiative, Whitney Museum of American Art. Audiovisual materials are abundant in collections - from moving images on film or video, to audiocassettes, CDs and DATs. Despite their constant presence on the shelf, the data they hold is at risk from the threats of degradation and obsolescence. Transferring to more durable formats will help ensure their preservation, but where do you start? Reformatting projects can be overwhelming, and this webinar is intended to help you get started. Topics addressed will include what you need to know before planning a reformatting project, reformatting in-house, and knowing when to seek out a vendor. |
Webinar | Historical Records Repositories | Collections Management | |
Avoiding the Paper Avalanche: The Quest for the Paperless Office |
Today most records are created electronically yet many state agencies and local governments still struggle to manage mounds of paper. This webinar will explore some of the reasons this problem persists, and suggests some practical solutions that will help agencies and governments reduce the amount of paper to be managed and better manage their digital records. |
Webinar | Local Governments, State Agencies | General Records Management | |
Black, White, and Read All Over: Addressing Newspaper in Collections |
Presenters: Gillian Marcus, Preservation Specialist, DHPSNY; Jennifer Palmentiero, Digital Services Librarian, Southeastern New York Library Resource Council. Many collecting institutions have newspaper in their collections, from clippings to entire runs of publications. There are myriad issues with newspaper collections that can impede access to important information. This webinar will focus on the common problems with newspaper collections and what steps institutions can take to prevent deterioration. Presenters will also discuss the importance of digitization, microfilming and current programs that support this work for newspaper collections. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Board Governance: Committee Infrastructure |
Presenter: Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits. Boards can use committees to get their work done effectively and efficiently- or they can become frustrated by the lack of leadership, engagement, and clearly defined purpose. This session will explore best practices and creative strategies for using committees to increase engagement, focus, and productively. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Board Governance: Fund Development for Boards |
Presenter: Andrew Marietta, Vice President of Regional Development, New York Council of Nonprofits. This session will provide an overview of how board members can foster a pro-active approach to financial resource development including policy making, planning, fundraising, and strategy development. We will also define and explore the various active roles board members can play as donors, ambassadors, advocates, and askers. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Board Governance: Membership Program Revitalization |
Membership programs can offer plenty of benefits to organizations, however, it can be more difficult to build a thriving membership program than many nonprofits expect. This presentation will cover steps organizations can take to revitalize their membership programs, including understanding the value of a membership program; surveying the membership on their engagement; reviewing and reenergizing membership benefits; and rethinking the membership relationship from a transaction for benefits to an investment and partnership. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Board Governance: Recruitment |
Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits. Board leadership and engagement isn’t happened upon through luck, nor is it something to be taken for granted. Board building should be an ongoing process with year-round activities and clear strategic goals. In this session we will explore board recruitment, engagement, and assessment, strategies, and identify and recognize what motivates board members to excel in their roles. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Collection Management Policies |
Presenter: Amelia Parks, Archives Specialist, DHPSNY. Having essential policies and procedures in place is crucial for a properly functioning and thriving collection. This webinar focuses on one of these, the Collection Management Policy (CMP). |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
Collections Care Basics |
Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY. This webinar provides an introduction to collections care basics through the ten agents of deterioration: physical force; theft and vandalism; fire; water; pests; pollutants; light; incorrect temperature; incorrect relative humidity; and custodial neglect. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Common Collection Conditions: Assessing the Condition of Your Book Collections |
Presenter: Amber Hares, Book Conservator, Conservation Center for Art & Historic Artifacts. The second presentation in our Common Collection Conditions series, this webinar discusses how to identify common condition problems found in book collections and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Common Collection Conditions: Assessing the Condition of Your Collection's Housing |
Presenter: Benjamin Iluzada, Housing Technician, Conservation Center for Art & Historic Artifacts. The third presentation in our Common Collection Conditions series, this webinar will discuss common housing issues found within an institution's collection, as well as recommendations for how to address them both in-house and externally. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Common Collection Conditions: Assessing the Condition of Your Paper-Based Collections |
Presenter: Heather Hendry, Senior Paper Conservator, Conservation Center for Art & Historic Artifacts. Every collection will have some condition issues, and every organization has limits on the level of collections care they can institute. However, by both understanding the overall condition of a collection and identifying urgent items, organizations can determine how to best allocate resources within an overall preservation plan. This webinar will discuss how to identify common condition problems found in paper objects and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Common Collection Conditions: Assessing the Condition of Your Photograph Collections |
Presenter: Barbara Lemmen, Senior Photograph Conservator, Conservation Center for Art & Historic Artifacts. The fourth presentation in our Common Collection Conditions series, this webinar will discuss how to identify common condition problems found in photograph collections and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Conducting a Basic Inventory |
Presenter: Kate Philipson, Archives Specialist, DHPSNY. Inventorying collections is one of the most crucial parts of any collections management program. A thorough inventory underpins good intellectual control, emergency preparedness and response, security, and helps to determine preservation priorities. This webinar will discuss the process and principles for carrying out a basic inventory of your archival, library, or museum collections. |
Webinar | Historical Records Repositories | Collections Management, Inventory | |
Conducting an Inventory of Paper Records |
To have an efficient and functional records management program it is critical for governments to maintain an up-to-date inventory of their records. This webinar introduces participants to the planning, implementation, and analysis of a records inventory for paper records. The program will discuss:
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Webinar | Local Governments, State Agencies | Collections Management, Inventory | |
Creating File Plans |
This webinar will present strategies for filing records that you can apply to paper or electronic records. It will focus on how to develop a filing system that will keep your records organized, accessible and easy to identify for disposition. |
Webinar | Local Governments, State Agencies | Active Records, Indexing | |
Creating Physical Access: Setting Handling Guidelines |
As collection caretakers, we often have to balance the primary goals of care and access. Setting safe boundaries for physical access to collections can be accomplished by providing consistent handling procedures for anyone using collection materials. In this webinar, DHPSNY Preservation Specialist Amanda Murray will discuss writing handling guidelines, training both staff and researchers on how to properly handle materials, determining specific guidelines for particularly fragile materials, and housing considerations for heavily used materials. |
Webinar | Historical Records Repositories | Historical Records | |
Demystifying Cold and Frozen Storage |
Presenter: Barbara Lemmen, Senior Photograph Conservator, Conservation Center for Art & Historic Artifacts. This webinar covers the types of materials that benefit most from or are unsuited to cold storage conditions, concentrating on photographic materials. The differences between cold and frozen systems, such as equipment types and preparation and access to a collection, are also explored. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Developing a Policy for Managing Email |
Local governments and state agencies rely on email to share information, in a myriad of ways, as a part of regular business. For example, to:
Email used for business must be managed as a record and it should be included in an organization’s overall records management policy. Effective management relies on policies such as those that promote end user cooperation, system automation, retention, and disposition. This webinar will present some practical approaches to managing email with related policies, and procedures to help implement them. |
Webinar | Local Governments, State Agencies | Electronic Records, Email | |
Developing Office Schedules |
This session is intended to help State Agencies and Local Governments develop office schedules that they can use to simplify records retention. You will learn:
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Webinar | Local Governments, State Agencies | Policies and Procedures, Retention and Disposition | |
Digital Imaging |
Imaging, Scanning or Digitizing: Whatever you call it, how you can make your paper records accessible electronically.
Scanning paper records and making them available to the public via a content management system will increase access and allow sharing of important information. This webinar will introduce the basic principles of digital imaging.
This webinar focuses on:
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Imaging | |
Digital Preservation for Small Repositories |
Presenter: Bonita Weddle, Coordinator of Electronic Records, New York State Archives This webinar focuses on simple, practical first steps small repositories can take toward digital preservation and points you to a wide array of helpful resources. |
Webinar | Historical Records Repositories | Imaging and Microfilming, Historical Records | |
Disaster Response for the Records Manager |
Are you prepared for disaster? Do you have a plan ready to avoid or recover from a records disaster quickly, safely, and effectively? This webinar will present actual disaster and recovery examples to illustrate how to respond to a disaster to your records. It will also discuss planning to mitigate damage that could occur to your organization's records management operations.
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Webinar | Local Governments | Disaster Planning | |
Duties and Responsibilities of Nonprofit Boards |
Presenter: Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits, Inc. This session provides a broad overview of the fiduciary, ethical, and policy making responsibilities of the board. It covers the key functions of the board and provides practical guidance and an overview of best practices for board members to individually and collectively achieve excellence in governance performance. Participants will gain an understanding of how to develop and maintain an engaged board focused on ensuring mission alignment, planning for the organization’s future, ensuring adequate resources and strong financial oversight, and for those organizations with employees, building a strong working partnership with staff leadership. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Electronic Records Boot Camp |
This webinar is meant for all who have put one toe in the electronic records water and felt it to be a bit chilly for them, or maybe a little overwhelming. We will strip away the IT jargon and get down to exactly what you need to know to feel comfortable in the emerging world of eRecords management. Maybe we will share something of a discussion together on these important issues, have some fun, and come away with enough knowledge to be a little dangerous. You’ll definitely go home with a confident IT swagger!
Some of the topics discussed include email management, legal issues surrounding management of electronic records in all their forms, imaging and document management systems, cloud computing, viewing social media as records, securing a seat at your IT steering committee, electronic records preservation, and much more.
The goals of this webinar are to expose participants to key issues of electronic records management:
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Webinar | Local Governments | Electronic Records | |
Electronic Records Disaster Planning and Recovery |
This webinar focuses on electronic records disasters. Electronic records are susceptible to damage from water from floods and fires, heat from fires, power surges, computer viruses, and accidental or intentional destruction of data. Participants will learn how to mitigate these risks and respond to these disasters.
This webinar will explain how to:
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Webinar | Local Governments, State Agencies | Disaster Planning, Electronic Records, Questions for IT, General Records Management | |
Email Essentials (Winter Webinar Series 2020) |
Email messages can be official records when created or received in the transaction of public business. The webinar will discuss how to:
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Webinar | Local Governments, State Agencies | Electronic Records | |
Email Preservation and Transfer |
Approximately 95% of New York’s government records, spread throughout its local governments and State agencies, are scheduled for eventual destruction. What about the other 5% whose business, research, or historical value require that they remain accessible forever? And, more specifically, what about the emails that fall within this category? During this webinar, we will discuss emails as permanent records, the challenges of maintaining access to them, and differing roles of local governments and State agencies in the preservation process. We’ll also talk about how the State Archives manages the emails in its collections to ensure that they will remain available for future researchers and business users. |
Webinar | Local Governments, State Agencies | Electronic Records, Email, Historical Records | |
Emergency Preparedness Basics: Getting Started |
Presenter: Amelia Parks, Archives Specialist, DHPSNY |
Webinar | Historical Records Repositories | Disaster Planning | |
Establishing Records Management Policies and Procedures |
Written policies and procedures establish a permanent foundation for records management programs. They are an essential key to success as a Records Management Officer. This webinar will explore practical ways to develop and implement basic records management policies and procedures, discuss important components, how to use them as a training tool, and evaluate real-world samples. |
Webinar | Local Governments | General Records Management | |
Finding Aid Basics: An Introduction to DACS |
Presenter: Amelia Parks, Archives Specialist, DHPSNY. This workshop covers the basics of collection-level finding aids and focus on content and formatting as governed by Describing Archives: A Content Standard (DACS), the descriptive standard for archival materials. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
Finding Aids: Tools and Tips for Basic Description |
Join DHPSNY Archives Specialist Kate Philipson as she explores practical steps to help you create finding aids on a basic level. In this webinar, Kate will discuss how to prioritize the required elements of a finding aid so that archival description feels attainable, while building upon the 2017 DHPSNY webinar about finding aids. She will also share further details about Describing Archives: A Content Standard (DACS) by discussing the DACS update process, and examining how the DACS Principles help to frame description work. We will look at some examples of finding aids and take questions, but we will also invite you to a future conversation on September 22, 2021 where we can more directly address your active description challenges and questions about producing finding aids for your organization. |
Webinar | Historical Records Repositories | Historical Records | |
Five Year Plan (Spring Cleaning 6) |
Learn the importance of defining a five-year plan for your records management program, how to get your plan started and keep the momentum going once you get it off the ground. |
Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management | |
Foundations of Inactive Records Management |
Without some system to manage inactive records, you are not dealing with a core issue of records management. When we speak of an inactive records system, we are envisioning a life cycle—an annual process of transferring less active records from office filing equipment to an inactive records storage site, disposing of obsolete records, and providing appropriate storage conditions so that records can be preserved. In addition to this cycle, one must be able to find inactive records in a timely and efficient manner. This webinar will introduce the basic principles of managing inactive records. This webinar focuses on
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Webinar | Local Governments, State Agencies | Inventory | |
Foundations of Scanning Historical Photographs |
Photographic materials in all their variety are among the most difficult records to manage and make accessible. With the dawn of new digital technologies, you are now able to share your historical photographs with a wider audience and save wear and tear on the originals. Digitizing your photographic collections opens the door to creative and interesting applications never before dreamed possible. Consider the blossoming world of blogging, websites, e-publications, social media, and so forth as natural venues to share your visual historic treasures. But there are many issues to consider as one prepares for such an endeavor. This webinar will introduce the basic principles of scanning historical photographs. This webinar focuses on
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Imaging and Microfilming | |
Funding for Collections Care |
Presenter: Lee Price, Director of Development, Conservation Center for Art & Historic Artifacts. Viewers of this webinar will learn how to effectively develop and implement a funding strategy to raise money for collections, including the planning process that funders want to see in place and the elements of a successful grant proposal. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Funding: Crafting a Successful Narrative |
Presenter: Lee Price, Director of Development, Conservation Center for Art & Historic Artifacts. In DHPSNY’s second webinar in our funding series, learn more about crafting a successful narrative for your grant applications. With examples drawn from success stories at museums, historic sites, libraries, and archives, this webinar will explore the delicate balancing act of meeting all guideline requirements while telling a compelling story. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Funding: New York State’s C/P and DHP Grants |
Presenters: John Diefenderfer, Archival Advisory Services, New York State Archives; Barbara Lilley, Library Development Specialist, New York State Library. This informational webinar presents two funding sources available to collecting institutions in New York through state funding: The New York State Discretionary Grant Program for the Conservation and Preservation of Library Research Materials (C/P Grants) and the Documentary Heritage Program (DHP) Grants. Presenters discuss eligibility, fundable activities, and the application process for their respective programs. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Good Housekeeping |
Presenter: Amelia Parks, Archives Specialist, DHPSNY. Having a regular housekeeping program is essential to the preservation of collections. Clean conditions are important for long-term collections care and for good emergency preparedness. This webinar will address how to develop and maintain a housekeeping program for small- and medium-sized institutions, including policies, schedules, and recommended cleaning products. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Housing Material Basics |
Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar guides you through the process of becoming an informed consumer in an often confusing world of products marketed as “archival” or “conservation-grade.” |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
How to Process and Purge Inactive Records |
“Process and purge" - magical words for those who love records management! But what about the rest of us? Faced with mountains of boxed records, how does one process these for efficient storage and access? And how does one appropriately separate obsolete records that may be purged from those that must still be retained? This webinar will walk you through this journey from start to finish sharing 25 years of processing and purging tips and tricks along the way. We will touch on transferring records to inactive storage, identifying and organizing records, applying retention schedules, destroying records, and so much more. Leave your fears behind as you learn to dive into records like the deep end of a swimming pool!
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Webinar | Local Governments, State Agencies | Inventory | |
How to Use eGrants: The Application Process |
The State Archives provides grants to local governments through its competitive grant program, the Local Government Records Management Improvement Fund (LGRMIF). The eGrants system is the State Archives online application portal for the LGRMIF. It is separate from the New York State Grants Gateway. The eGrants system is designed to manage your grant from application to final reports. This webinar covers the application process only, including getting a user account, navigating the application sections, and forms that are particular to submitting an application. Separate webinars are available for managing a grant in eGrants. This is Part 3 of a six part series on the LGRMIF program. This webinar focuses on:
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Webinar | Local Governments | LGRMIF Grant Program | |
Internal Advocacy |
Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts. Advocacy is not only external—it is crucial for collecting institution staff to be able to advocate internally as well, to co-workers, board, and administration, in order to assure that resources are best allocated. This webinar will explore routes for both external and internal advocacy with a focus on collections care: securing time and funding for preservation initiatives and conservation treatment. It will also discuss opportunities for incorporating information about preservation into all advocacy efforts. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Introduction to Digitization |
Presenter: Tamara Talansky, Preservation and Imaging Coordinator, Conservation Center for Art & Historic Artifacts |
Webinar | Historical Records Repositories | Imaging and Microfilming, Historical Records | |
Introduction to Electronic Records Management |
This webinar will introduce the basic principles of electronic records management. One of the biggest challenges facing records and office managers is the complexity of issues surrounding the management of electronic records. The manager’s goal should be to determine the most efficient way to manage electronic records so that access for their entire retention period is ensured.
This webinar focuses on how to:
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Webinar | Local Governments, State Agencies | Electronic Records, Questions for IT | |
Introduction to Emergency Planning and Preparedness |
Presenter: Samantha Forsko, Preservation Specialist, Conservation Center for Art & Historic Artifacts Emergency preparedness is one of the most important steps any cultural institution can take to safeguard its collections. This webinar provides a “big picture” overview of emergency planning and preparedness. |
Webinar | Historical Records Repositories | Disaster Planning | |
Introduction to Information Governance |
Information Governance. What is it? How can it help your organization? This session will introduce the concept of information governance, explain what it includes and how it will strengthen your records management program. And it will outline how to implement an information governance program. |
Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management, Program Administration | |
Introduction to Information Technology for Records Managers |
With more and more records generated (created and received) electronically, today’s RMO needs to understand more about information technology. What is it? What does it encompass? How is it used? It can be challenging to know where to start.
This webinar is an introduction for records managers to the basic concepts, tools, and technologies that they will encounter in their jobs and will provide them with a solid base of knowledge to move forward with.
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Webinar | Local Governments | Electronic Records | |
Introduction to Integrated Pest Management |
Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar provides an introduction to Integrated Pest Management (IPM) for cultural institutions. Topics include the basic principles of prevention, monitoring, identification, and response/recovery, as well as resources for setting up a pest management program. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Introduction to Managing Audiovisual Records |
This webinar is an introduction to the management of audiovisual records. We will discuss what makes these records unique, learn about some of the records management challenges they pose and what can be done about them. We will take a look at the different kinds of audiovisual records you will likely encounter, their storage and retrieval, when and how to reformat and migrate them, as well as other related issues.
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Electronic Records, Active Records | |
Inventorying Your Electronic Records |
Managing electronic records is one of our most timely challenges. It’s increasingly important for records managers to know their electronic records and develop plans to manage them. An effective way to begin this process is to conduct an electronic records inventory. This webinar will discuss how to identify key e-records systems, collect meaningful data, analyze the results, and develop an e-records management plan. |
Webinar | Local Governments, State Agencies | Electronic Records, Questions for IT, Active Records, Indexing, Inventory | |
Keeping Up With COVID-19 - Maintaining Your Pandemic Records |
The COVID-19 public health emergency has resulted in an unprecedented level of documentation - both of the pandemic’s impact on communities and governments' response to the pandemic. Local governments and state agencies seeking guidance on managing and preserving these records are welcome to join us as we provide some insight on managing records in a remote environment, applying appropriate retention schedule items, and identifying records of enduring historical value. |
Webinar | Local Governments, State Agencies | Electronic Records, Active Records, General Records Management, Retention and Disposition | |
Know Your Collections: Collections Management |
Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts. This presentation covers key collections management topics such as acquisition, appraisal, documentation and deeds of gift, inventory, and deaccessioning. Issues such as “found in the collection” items and abandoned property are also addressed. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
Legal Discovery: the Role of Records Management |
Records managers are often their organization’s subject matter expert on the types of records created by the entity, who owns them, and where they’re located. This makes them an invaluable resource when their employer needs to quickly identify, locate, review, and prepare for release records related to pending litigation. This webinar - designed for non-attorneys, will focus on the role of records managers in supporting their government employer’s response to litigation-related document requests, from document creation or receipt through disposition. |
Webinar | Local Governments, State Agencies | General Records Management | |
Legal Issues: Copyright 101 for Archivists and Librarians |
Presenter: Anne Karle-Zenith, Associate Director of Business Development, Metropolitan New York Library Council; Jennifer Palmentiero, Digital Services Librarian, Southeastern New York Library Resource Council. This webinar provides an introduction to copyright law for archival and special collection managers. Fair use and special exemptions for libraries and archives are also covered. The presentation concludes with a discussion of copyright considerations related to deeds of gifts, donor agreements, reuse of collection materials, and permission and fee policies. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Legal Issues: Ethics |
Presenters: Clare Flemming, Consulting Archivist; Brandon Zimmerman, Consulting Archivist. Collecting institutions are regularly faced with ethical decisions, from questions of access and privacy to authenticity and copyright in collections. This webinar will discuss some of the more common ethical issues and the professional codes of ethics governing archives and libraries. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Legal Issues: Old Loans and Unknown Sources |
Presenter: Erin Richardson, Director of Collections, Farmers’ Museum. Designed for any staff or volunteers involved in collections care, this webinar is a primer on how institutions should address their trickier holdings: old loans, abandoned property, and materials “found in the collection.” |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
LGRMIF Application Forms and Various Tips |
The State Archives provides grants to local governments through its competitive grant program, the Local Government Records Management Improvement Fund (LGRMIF). Applying for an LGRMIF grant requires the submission of various forms, some of which are hard-copy and some of which are online-only. This webinar identifies those forms and how they should be submitted. This presentation is Part 5 of a six-part series of informational webinars on this grant program. This webinar:
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Webinar | Local Governments | LGRMIF Grant Program | |
LGRMIF Grants Kickoff Meeting |
Thinking about applying for a Local Government Records Management Improvement Fund (LGRMIF) grant? Then join us for this grants kickoff meeting where we will review:
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Webinar | Local Governments | LGRMIF Grant Program | |
Lighting: Beyond Standards |
Presenter: Heather Hendry, Senior Paper Conservator, Conservation Center for Art & Historic Artifacts. Light is one of the ten agents of deterioration, making it especially crucial that collecting institutions know how to control and mitigate exposure to light during storage and exhibition. This webinar discusses basic principles of managing light exposure in collections, including identifying light sources commonly found in institutional storage, measuring and understanding visible and UV light values, current standards for light exposure during exhibition, and preventive measures to avoid unnecessary exposure to light. The light sensitivity of materials commonly held in archives, museums, and libraries is also discussed. Several case studies will show how small and large real world institutions have protected their collections. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Local Government records Management Improvement Fund (LGRMIF): An Introduction |
The State Archives provides grants to local governments through its competitive grant program, the LGRMIF. The LGRMIF provides grants to local governments to assist them in either establishing a records management program or enhancing an existing one. This webinar provides a basic introduction to the LGRMIF program and is Part 1 of a six part series of informational webinars on this grant program. This webinar focuses on:
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Webinar | Local Governments | LGRMIF Grant Program | |
Local Historian’s Role in Identifying and Promoting Historical Records |
Local history provides such color and depth to an otherwise bland panorama of dates, events and places. It offers unique information and creates a context for regional, state and national history. But what is the documentary basis for excellent local history and what is the local historian’s role in identifying and promoting historical records in a community context? This webinar will explore these questions as they relate to the primary roles of local historians – interpreting the past through research and writing, teaching, organizing, advocacy and historic preservation. We will consider the nature and challenges associated with local records, where they may be located, and options to preserve and make accessible these local treasures. This presentation will be valuable to records management officers, historians, and all those charged with overseeing the rich history of their communities. |
Webinar | Local Governments | Historical Records | |
Maintaining an Inactive Records Storage Area |
Managing the annual flow of records from active offices to inactive storage and their regular disposition is the foundational principle of records management. This is the pivotal key to maintaining an inactive records storage area or facility. In the end, having this process down will determine the quality and efficiency of your entire records program. If managed well, this one thing will make you look like a records superstar, otherwise – not so much. This one-hour webinar will review amazing tips and tricks that will help you manage the annual flow of records like a champ. We will discuss all of the tasks required to maintain a well-run inactive records facility, from small vault areas up to gigantic warehouse-sized programs. It will touch on maintaining organization and access, disposition of obsolete records, and a few ideas on archiving historical records. This webinar will definitely be appreciated by all individuals who manage inactive records. |
Webinar | Local Governments, State Agencies | Inventory | |
Maintaining Your Microfilm |
Microfilm was once the top records technology for reformatting records. It had, and still does, have many great advantages. The State Archives recently did a study on the current state of the microfilm industry to prepare relevant advice for organizations storing records on this medium. This webinar will:
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Collections Management, Imaging and Microfilming, Microfilming | |
Managing Case Files |
Case files come in many different forms: legal files, personnel folders, student records, real-property files, among others. They also have many similarities: they are difficult to manage, they contain a variety of materials, many of them are confidential, and handling their disposition is often complicated. This webinar is intended for anyone who is responsible for managing case files and interested in improving the management of those records.
This presentation will:
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Webinar | Local Governments, State Agencies | Active Records, Indexing | |
Managing Court Records |
Many New York State municipalities have courts. The records these courts create pose special challenges for these local governments. Court records are governed by different rules than the rest of local government records, including separate records retention and disposition schedules. Geof Huth, Chief Records Officer for the Office of the New York State Unified Court System, will explain how to use these schedules, how to organize files, how to properly dispose of court records, and other special rules those who manage court records should be aware of. |
Webinar | Local Governments, State Agencies | Active Records, General Records Management, Retention and Disposition, Indexing | |
Managing Oversized Maps, Plans and Drawings |
Managing over-sized maps and architectural drawings is one of those challenges we wish would just go away. They are bulky, often are subject to lengthy retention periods, and can easily become an unruly headache. Depending on the size and nature of your government, they can be a monstrously large set of records.
In an attempt to bring these challenges into perspective and make these records more manageable, this webinar will address the key elements of maps, plans, and drawings, including the significance of these records to efficient government operations. We will describe common characteristics of these types of materials such as format, media, and sizes, and how these characteristics affect the management of these records. We will explore how to conduct an initial assessment to better understand the scope and scale of your records management issues when dealing with over-sized materials. Finally, we will discuss some strategies in how to process these records in order to get physical and intellectual control over them, as well as storage options, reformatting, and ways to facilitate access.
In one hour we can only scratch the surface, but hopefully this webinar will provide some basic, common sense approaches to managing maps, plans, and architectural or engineering drawings.
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Active Records, General Records Management, Historical Records, Inventory, Indexing | |
Managing Social Media Records |
Many state and local government entities in New York State engage the public through social media, but few of those properly manage the records created on social media platforms. This webinar will demonstrate how social media content can be a government record and provide guidance on using social media effectively. A major focus of the webinar will be how to capture and preserve social media records to ensure the retention of the records for the full extent of their retention periods.
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Webinar | Local Governments, State Agencies | Electronic Records | |
Managing Your Digital Collection |
Presenter: Maggie Downing, Manager of Digital Imaging, Conservation Center for Art & Historic Artifacts. This webinar will focus on the basics of managing digital collections and will address born-digital material as well as items that have been converted to digital format. Maggie Downing, Manager of Digital Imaging at the Conservation Center for Art & Historic Artifacts, will discuss scalable strategies that can be implemented by institutions of all sizes. |
Webinar | Historical Records Repositories | Imaging and Microfilming, Historical Records | |
Managing Your Institutional Records |
Presenters: David Lowry, Head, Local Government Advisory Services, NYSA; Jennifer O’Neill, Supervisor, Scheduling and State Agency Services, NYSA. Institutional records are crucial for administrative, legal, and operation requirements. A records management program allows institutions to have systematic control over the creation, use, maintenance, and disposition of their records. This webinar will cover the basics of implementing and managing a records management program at a collecting institution, regardless of size. |
Webinar | Historical Records Repositories | Collections Management, General Records Management | |
Managing Your Records Management and Archives Projects |
Maintaining programs for managing records and archives can involve a myriad of short and long-term projects undertaken with or without grant funds. Common projects include inventories, digitization to improve access, preserve originals or create an online exhibit, and arrangement and description of archival records.
Project management and planning is essential for projects of any size and when preparing an application if a grant is involved. For a good outcome, projects should begin with a well-defined plan and assign a project manager to oversee the work and anticipate and address any issues that may arise to ensure project goals are accomplished on time and within an established budget.
This joint DHPSNY and NYSA webinar will provide key considerations for planning and managing records management and archives projects.
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Webinar | Historical Records Repositories, Local Governments | Collections Management, General Records Management | |
Metadata Matters: The Basics |
Presenter: Dacia Metes, Digital Archives Manager, Queens Public Library. What is metadata? And why does it matter? This webinar will answer these questions and more! Intended to help those just getting started with metadata, topics covered will include best practices for item- and collection-level metadata, file naming, and systems for capturing metadata. Dublin Core and Encoded Archival Description (EAD) will also be addressed. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
Minorities & Women in Business Enterprise (M/WBE): A Light Introduction |
The State Archives provides grants to local governments through its competitive grant program, the Local Government Records Management Improvement Fund (LGRMIF). When applying for an LGRMIF grant, any proposals over $25,000 should strive to incorporate a certain percentage of goods and/or services from M/WBE vendors. Join us for an explanation of the M/WBE program and a walk-through of how to submit a complete program packet. Please note that this is a separate (but related) process from the application for grant funding. This presentation is Part 6 of a six-part series of informational webinars on this grant program. This webinar:
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Webinar | Local Governments | LGRMIF Grant Program | |
Mold: Prevention, Detection, and Response |
Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar covers the basics of mold: what it is, why it happens to archival and library materials, how to recognize it, as well as strategies for prevention and recovery. Resources for responding to a mold outbreak are also discussed. Note: In the slide titled “Inactivating Mold: Freezing,” it should say “Below -20°C/-4°F” instead of “Below -20°F.” |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
More than CDs and Thumb Drives: Real Life Stories in the Adventures of Preserving Digital Records |
Maintaining electronic records is just the first part of preserving these digital records for their entire retention period. Preservation involves different steps to ensure these files are accessible for the long term, including permanent. It is more than just uploading the records to a server and forgetting about them. The panelists in this webinar will discuss their experiences in preserving electronic records. It will include short demonstrations of the tools they use to maintain, migrate, and preserve electronic records as well as answer questions afterwards. Presenters: Maureen Reynolds, County Clerk, Tompkins County Bonita Weddle, Coordinator, Electronic Records Unit, New York State Archives |
Webinar | Local Governments, State Agencies | Electronic Records, Inactive Records | |
Photographs in the Archive: Arranging and Describing Visual Materials |
Presenter: Amanda Murray, Preservation Specialist, DHPSNY. Visual materials are a ubiquitous part of many collections that pose specific challenges to providing access. This session will discuss important considerations for the successful arrangement and description of visual materials in order to gain intellectual and physical control, improve accessibility, and provide for preservation. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
Photographs in the Archive: Photo Album Preservation |
If your institution houses any family history collections, chances are you have some photo albums stored in your stacks. Preserving photo albums poses unique challenges, as you need to be able to care for both the photographs inside and the book itself. In this webinar, Barbara Lemmen, Senior Photograph Conservator at the Conservation Center for Art & Historic Artifacts, will go over some basic preservation techniques to help care for photo albums in your collection. Topics covered will include handling techniques, storage and housing recommendations, and resources for dealing with condition problems. This webinar is a part of an ongoing series, Photographs in the Archive, which highlights preservation strategies for photographic collections. |
Webinar | Historical Records Repositories | Historical Records | |
Policies and Procedures for Deaccessioning |
Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts. Permanently removing accessioned materials from your holdings can be daunting. However, deaccessioning is an important collections management tool, particularly for institutions that are overcrowded or have accepted every donation that came their way. This webinar will address best practices when it comes to deaccessioning, including policies and suggested workflows. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
Preservation in Exhibits |
Presenter: Amelia Parks, Archives Specialist, DHPSNY. This webinar covers strategies for planning and installing exhibits of archival collections using preservation quality materials and following best practices for preservation strategies. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Preserving Collections with Limited Resources |
Do you find yourself asking, what do I have and how do I even begin preserving my collection? This presentation will guide you on the best approaches to understanding and preserving your collection within limited resources such as budget, staffing, and time. Tips and resources will be shared to so that you can work with confidence.
Presented by Cher Schneider, Head of Conservation, NYSED Office of Cultural Education.
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Webinar | Historical Records Repositories, Local Governments | Historical Records | |
Preserving Electronic Records |
With ever-changing technology and the short life expectancy of the media on which they are stored, electronic records pose a special challenge to governments’ preservation efforts. Governments’ electronic records are found, not only on computer media, but also on audio tapes and videotapes. This presentation will be helpful for all government officials responsible for the preservation or maintenance of electronic records stored on computer media, audio tapes, and videotapes.
This webinar will:
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Webinar | Local Governments | Electronic Records, Historical Records | |
Promoting Your Records Program (Spring Cleaning 1) |
A program for managing records is required by law and good for business! This session will help you promote the importance of records management and identify partners and resources to help you support and maintain a program in your organization.
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Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management | |
Quality Control and Verification of Digital Imaging |
Verifying that each page of each document was scanned and a true legible copy of the original is the most important step in any imaging project, but the one that is most often ignored. This webinar will explain why this step is so critical to any successful imaging project and review each step in the process of quality control and verification. |
Webinar | Local Governments, State Agencies | Imaging and Microfilming, Electronic Records | |
Real Life ECMS Examples in Local Governments and State Agencies |
Electronic content management systems (ECMS) enable organizations to scan and store images of documents to improve access to records, as well as eliminate paper. ECM systems are also software systems that allow for the creation, indexing, management, and retrieval of documents in various formats through a single interface. This workshop will present three examples of different ECM systems currently being used by local governments and state agencies. The presenters will demonstrate how their systems manage records and discuss various aspects of how to plan for, implement, and maintain an ECMS. The presentations will be followed by time for questions. Presenters: Katie Palmer-House, Town of Dover Town Clerk. Katie will provide practical advice for ECMS scanning projects related to her town’s implementation and use of shared Laserfiche system. Chuck Piotrowski, Knowledge Management Team, New York Power Authority. Chuck will discuss his work digitizing large format records of the NYS Canal Corporation and managing them with SharePoint. Joanne Fazzari, Corporate Records Manager, New York Power Authority. Joanne will explain their use of shared metadata across platforms and how this has allowed them to get the most out of their ECM, OpenText Content Server. |
Webinar | Local Governments, State Agencies | Electronic Records, Active Records | |
Real Life Use of ECMS in Local Governments |
Electronic content management systems (ECMS) enable organizations to scan and store images of documents to improve access to records, as well as eliminate paper. This software also allows for the creation, indexing, management, and retrieval of documents in various formats through a single interface.
Presenters in this webinar will share computer screens and demonstrate how, in real life, their governments are using ECMS to manage records. The demonstrations will be followed by time for questions.
Presenters:
Katie Palmer-House, Town of Dover, Town Clerk
Ricardo Wright-Ramos, Archivist, Albany County Hall of Records
Anastasia O’Neill, Electronic Records Management Technician, Albany County Hall of Records
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Webinar | Local Governments | Electronic Records | |
Records Appraisal for Records Managers |
How do you decide which records have historical value? The answer is through an appraisal process.
This webinar introduces records managers to the process of archival appraisal. You will learn the basic principles and practices of appraisal and how to identify records having historic or secondary value.
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Webinar | Local Governments | Historical Records | |
Records Disposition Days (Spring Cleaning 3) |
Discover all the ways regular, routine disposition of records will benefit your organization! |
Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management | |
Records Facilities Management For Your Organization |
Managing records is about more than just the records themselves. There is also the management of the facilities where records are stored and preserved. This webinar will discuss some of the basics and provide some helpful solutions to the challenges presented by managing records storage facilities. It does not matter if records are stored in a small vault with a few shelves or a large warehouse, the webinar will cover the same fundamental information needed to maintain a well-run records facility.
This webinar will discuss organization and access of records, disposition of records past their retention period, selection of a records facility, and working with stake holders and vendors to ensure that records are safe and easily retrieved. The webinar will also discuss some best practices in use at the New York State Records Center in Albany to provide real life examples.
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Webinar | Historical Records Repositories, Local Governments, State Agencies | Collections Storage, Inactive Records | |
Records Liaisons (Spring Cleaning 5) |
This session will discuss RMO responsibilities, the benefits of setting up a team of records liaisons and what their roles – as liaisons – can be in terms of achieving your records management goals and making your records program strong and efficient. |
Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management | |
Records Retention Module #1: Introduction to Retention Schedules |
This session will introduce key concepts such as what is a retention schedule, what are the supporting laws and regulations, and why retention schedules are a critical tool for records managers. |
Webinar | Local Governments, State Agencies | Retention and Disposition | |
Records Retention Module #2: How to Use Retention Schedules for State Agency Records |
This session will discuss the use of retention schedules for state agency records, including how to use the State General Schedule and agency-specific individual retention disposition authorizations, review exceptions to the retention schedules, and demonstrate how to identify which is the correct schedule to use. |
Webinar | State Agencies | Retention and Disposition | |
Records Retention Module #3: Using the Local Government Retention Schedule (LGS-1) |
This session will provide an overview of the Local Government Retention Schedule (LGS-1), explain how local governments can use it to manage their records, and demonstrate search strategies for identifying the correct retention schedule item. |
Webinar | Local Governments | Retention and Disposition | |
Records Retention Module #4: Developing Agency-Specific Retention Schedules |
This session will discuss how New York State agencies may work with the State Archives to develop agency-specific records retention and disposition schedules to assist them in managing their records. |
Webinar | State Agencies | Retention and Disposition | |
Records Retention Module #5: Office Retention Schedules |
This session will discuss how New York State agencies and local governments can build customized, office-specific retention schedules using existing State Archives retention schedules. |
Webinar | Local Governments, State Agencies | Retention and Disposition | |
Records Retention Module #6: Records Disposition |
This session will discuss how New York State agencies and local governments can manage and dispose of their records once they have passed their legal retention period. |
Webinar | Local Governments, State Agencies | Retention and Disposition | |
Records Retention Module #7: Appraisal - Local Context |
This session is part one of two sessions discussing what records appraisal is and how New York State local governments should evaluate and appraise their records for historical significance. |
Webinar | Local Governments | Retention and Disposition | |
Records Retention Module #8: Appraisal - Local Scenarios |
This session is part two of two sessions discussing what records appraisal is and how New York State local governments should evaluate and appraise their records for historical significance. This session focuses on providing example scenarios of when local government records should be appraised. |
Webinar | Local Governments | Retention and Disposition | |
Records Retention Module #9: Appraisal - State Agencies |
This session will discuss records appraisal and go over the New York State Archives records appraisal process for New York State agencies. |
Webinar | State Agencies | Retention and Disposition | |
Risk Assessment for Collecting Institutions |
Presenter: Samantha Forsko, Preservation Specialist, Conservation Center for Art & Historic Artifacts |
Webinar | Historical Records Repositories | Disaster Planning, Historical Records | |
Security for Collections |
Presenter: Gillian Marcus, Preservation Specialist, DHPSNY. This webinar provides an overview of collections security with a focus on protection from theft and vandalism. Topics will include secure storage, protection of materials while in use, and security policies and procedures. |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
Social Media: Instagram & Facebook |
Presenter: Jason Henn, Manager of Marketing & External Relations, Conservation Center for Art & Historic Artifacts |
Webinar | Historical Records Repositories | Historical Records, Outreach | |
Space Planning: Getting Started |
Presenter: Maria Holden, Preservation Officer, New York State Office of Cultural Education. Archives, libraries, and museums of all sizes face challenges when considering how to make the most of collections storage spaces, particularly when space is limited. The presenter will discuss strategies for making the most of precious storage space as well as ways to prioritize best practices and current standards for housing and storing institutional collections. |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
Spreading the Word |
Presenters: Amy Heuer, Manager of Marketing and Engagement, CCAHA; Lee Price, Director of Development, CCAHA |
Webinar | Historical Records Repositories | Outreach | |
Staff Training (Spring Cleaning 4) |
Find out what you need to focus on to ensure staff understand what records they are creating, what records management is, and their role in it. |
Webinar | Historical Records Repositories, Local Governments, State Agencies | General Records Management | |
Stories from the Field: Implementing Cold Storage Solutions at Storm King Arts Center |
Implementing cold storage solutions at your institution can pose unique challenges. Obtaining funding, purchasing equipment, packaging collections, and figuring out how to monitor temperatures are just a few of the hurdles involved in this process. In this webinar, Christine Perche will share insight and lessons learned from the implementation of cold storage solutions at Storm King Arts Center. |
Webinar | Historical Records Repositories | Historical Records | |
Stories from the Field: Mold at RPI |
Presenters: Tammy Gobert, Preservation and Access Archivist, Institute Archives and Special Collections, RPI Jenifer Monger, Assistant Institute Archivist, Institute Archives and Special Collections, RPI Dealing with a large mold outbreak is one of the most difficult situations an institution can face; in this webinar, staff from the Rensselaer Polytechnic Institute Library share insight and lessons learned after they tackled a large mold outbreak in the collections. |
Webinar | Historical Records Repositories | Collections Storage, Disaster Planning, Historical Records | |
Temperature & Relative Humidity in Collections Care |
Presenter: Gillian Marcus, Preservation Specialist, DHPSNY |
Webinar | Historical Records Repositories | Collections Storage, Historical Records | |
The Basics of Maintaining Your Inactive Records Storage |
Ensuring the access and preservation of your inactive records in the correct environment is one of the essential elements of a good records management program. During this webinar, we will discuss some of the basic principles involved in maintaining your inactive records storage area. We will also give you some helpful solutions to the different challenges these records present. Whether you work with records in a vault, a warehouse, or just have a few shelves in a corner, the basic information you need to maintain a well-run inactive records facility is the same. This webinar will talk about organizing and ensuring access for your inactive records. As well as, discussing the disposition of records past their retention and creating the best environment to ensure the preservation of these records well past your retirement. People with all levels of knowledge of records management are encouraged to attend. |
Webinar | Local Governments | Inventory, General Records Management | |
The Basics of Records Management |
Sometimes it’s important to get back to the basics. If you’re looking for a refresher course or you’re new to records management this webinar is for you. We’ll discuss why records management is so important, the basic principles of records management, and basics of records management activities such as retention, access and preservation. |
Webinar | Local Governments | General Records Management | |
The Importance of Strategic Planning |
Presenter: Susan Weinrich, Vice President of Organizational and Community Development, NYCON. Does your institution have a strategic plan? If not, this webinar will convince you to start the process! |
Webinar | Historical Records Repositories | Policies and Procedures, Program Administration | |
The Local Government Records Management Improvement Fund (LGRMIF) Grant: How to Amend Your Budget After Receiving an Award |
Project budgets undergo an extensive analysis during the grant review process, and for the most part grantees are able to conduct their project according to their original budget. During the course of completing the project, however, you may find that you need to change or amend your budget due to unforeseen circumstances. Certain kinds of amendments are allowed, and this webinar will walk you through the process of requesting, completing, and submitting an amendment to your budget.
This webinar focuses on:
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Webinar | Local Governments | LGRMIF Grant Program | |
The Local Government Records Management Improvement Fund (LGRMIF) Grant: How to Close Out a Grant - Filing the FS-10-F Final Budget Form |
If you have received a grant through the LGRMIF program, you are required to file a set of Final Reports after you have completed your project. This webinar covers the Final Project Budget and the FS-10-F/Final Expenditure forms, two of the forms that make up your Final Reports. It is part of a series that walks you through the forms that make up your Final Reports. The webinars in this series all contain a live demonstration in the eGrants system. This webinar focuses on:
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Webinar | Local Governments | LGRMIF Grant Program | |
The New LGS-1 Featuring Records for the General Administration of all Local Government |
The new Retention and Disposition Schedule for New York Local Government Records or LGS-1, will launch on August 1, 2020. ALL previous local government schedules (CO-2, MU-1, ED-1, and MI-1) will be replaced by the LGS-1 on January 1, 2021. Local governments must formally adopt LGS-1 before January 1st to continue legal destruction of records. Join us for a series of five webinars created to introduce the new LGS-1, explain its role in your government and provide you with an overview of changes related to your records, followed by Q&A.
This session is one of five. This particular session will feature records for the general administration of all local governments.
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Webinar | Local Governments | Retention and Disposition | |
The New LGS-1 Featuring Records of Cities, Towns, Villages, and Fire Districts |
The new Retention and Disposition Schedule for New York Local Government Records or LGS-1, will launch on August 1, 2020. ALL previous local government schedules (CO-2, MU-1, ED-1, and MI-1) will be replaced by the LGS-1 on January 1, 2021. Local governments must formally adopt LGS-1 before January 1st to continue legal destruction of records. Join us for a series of five webinars created to introduce the new LGS-1, explain its role in your government and provide you with an overview of changes related to your records, followed by Q&A.
This session is the third of five. This particular session will feature the records of cities, towns, villages, and fire districts.
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Webinar | Local Governments | Retention and Disposition | |
The New LGS-1 Featuring Records of Counties |
The new Retention and Disposition Schedule for New York Local Government Records or LGS-1, will launch on August 1, 2020. ALL previous local government schedules (CO-2, MU-1, ED-1, and MI-1) will be replaced by the LGS-1 on January 1, 2021. Local governments must formally adopt LGS-1 before January 1st to continue legal destruction of records. Join us for a series of five webinars created to introduce the new LGS-1, explain its role in your government and provide you with an overview of changes related to your records, followed by Q&A.
This session is the second of five. This particular session will feature the records of counties.
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Webinar | Local Governments | Retention and Disposition | |
The New LGS-1 Featuring Records of Miscellaneous Governments |
The new Retention and Disposition Schedule for New York Local Government Records or LGS-1, will launch on August 1, 2020. ALL previous local government schedules (CO-2, MU-1, ED-1, and MI-1) will be replaced by the LGS-1 on January 1, 2021. Local governments must formally adopt LGS-1 before January 1st to continue legal destruction of records. Join us for a series of five webinars created to introduce the new LGS-1, explain its role in your government and provide you with an overview of changes related to your records, followed by Q&A.
This session is the last of five. This particular session will feature the records of miscellaneous governments.
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Webinar | Local Governments | Retention and Disposition | |
The New LGS-1 Featuring Records of School Districts, BOCES, and other Educational Governments |
The new Retention and Disposition Schedule for New York Local Government Records or LGS-1, will launch on August 1, 2020. ALL previous local government schedules (CO-2, MU-1, ED-1, and MI-1) will be replaced by the LGS-1 on January 1, 2021. Local governments must formally adopt LGS-1 before January 1st to continue legal destruction of records. Join us for a series of five webinars created to introduce the new LGS-1, explain its role in your government and provide you with an overview of changes related to your records, followed by Q&A.
This session is the fourth of five. This particular session will feature the records of school districts, BOCES, and other educational governments.
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Webinar | Local Governments | Retention and Disposition | |
The Process of Processing: Creating and Implementing Processing Plans |
Presenter: Kate Philipson, Archives Specialist, DHPSNY. Processing archival collections, which is the work of arranging, describing, and housing materials, can sometimes feel overwhelming. Creating an initial processing plan helps to make these activities more manageable, as it proposes a clear guide to understanding any given collection and the resources that are necessary to make it accessible. This webinar will address the reasons for utilizing processing plans in your workflows, as well as the details of how to write one and implement it effectively. |
Webinar | Historical Records Repositories | Collections Management, Historical Records | |
The Records Lifecycle |
The records lifecycle is the basic concept records managers use to build records management programs. This presentation will review the concept and explain each phase of the records lifecycle. It will also provide suggestion on which records management activities should take place in each phase of the lifecycle. |
Webinar | Local Governments, State Agencies | General Records Management, Retention and Disposition | |
The Role of a Local Government Records Management Officer (Winter Webinar Series 2019) |
Congratulations, you are an RMO! Welcome to the role of Records Management Officer. This webinar will explain why this essential position exists, what its key responsibilities are, and how you and others in your organization can work together to build and maintain a strong records management program. |
Webinar | Local Governments | General Records Management | |
Using Local Government Records for Local and Family History |
The historical records of towns, villages, cities, counties, school districts and other local governments are among the most amazing treasures for those conducting family and local history. They have the ability to paint beautiful panoramas, providing detail and color to otherwise bland lists of names, dates and places. But accessing these records, knowing what is available and where to find them, can be rather daunting. This one-hour webinar will outline the types of historical records available at many local governments. It will explore where you may find them and the kinds of information they contain. We will also discuss some of the challenges and approaches you might use to successfully access these treasures. This webinar will be really valuable for researchers, historians, and for all individuals who care for and make accessible historical records in local governments. |
Webinar | Local Governments | Historical Records | |
Using State Archives Local Government Retention Schedules (Winter Webinar Series 2019) |
The New York State Archives develops retention schedules to help local government officials efficiently dispose of records they no longer need to keep, but we sometimes feel a little uneasy about this process. This webinar will introduce the foundational principles of using state archives retention schedules. This webinar focuses on
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Webinar | Local Governments | Retention and Disposition | |
Using State Archives’ State Agency Retention Schedules |
This one-hour webinar will outline the importance of retention and disposition schedules to state agencies. We will discuss how to develop, apply, and update schedules, examine the review and approval process, and explore why retention scheduling is such an integral part of an agency’s overall records management program. |
Webinar | State Agencies | Retention and Disposition | |
What about that Room? Maintaining an Inactive Records Storage Area |
Moving records from active offices to inactive storage and their regular disposition is essential to maintaining an inactive records storage area or facility. This webinar will discuss some of the basics and provide some helpful solutions to the different challenges inactive records present. It does not matter if you work with records stored in a small vault with a few shelves or a humungous warehouse, there will be some of the same fundamental information you need to maintain a well-run inactive records facility. This webinar will discuss organization and access of inactive records, disposition of records no longer needed and how to create the best environment to ensure you have the best records storage area you can. Anyone who deals with inactive records is bound to learn something new. |
Webinar | Local Governments, State Agencies | General Records Management, Inventory, Retention and Disposition | |
What Does the Genealogist Want from You? And How to Provide it |
Genealogist are, by far, the largest user group of New York State local government historical records. This webinar will help local government officials understand what the genealogist is looking for and why. It will provide tips and strategies on records access that help make things easier for you and the genealogist. |
Webinar | Local Governments | Historical Records | |
Writing the LGRMIF Grant Narrative |
The State Archives provides grants to local governments through its competitive grant program, the Local Government Records Management Improvement Fund (LGRMIF). Writing the narrative proposal is one of the most detailed parts of applying for an LGRMIF grant. The narrative also carries the most weight in points, so this webinar explains how to address that part of the application successfully. This presentation is Part 4 of a six-part series of informational webinars on this grant program. This webinar:
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Webinar | Local Governments | LGRMIF Grant Program | |
Your Role as Local Government Records Management Officer |
By State Education Department Regulations, Local Governments must have a designated Records Management Officer (RMO) who is responsible for its Records Management Program. This webinar will explain why this essential position exists and review the role of the RMO. In addition, this webinar will discuss the attributes of a good Records Management (RM) program and provide the tools necessary for building and maintaining a successful program. Finally, we will review the services offered by the State Archives and other organizations that can help provide support for your Records Management program. |
Webinar | Local Governments | General Records Management | |
Your Role as State Agency Records Management Officer |
By State Education Department regulations, each state agency must have a Records Management Officer (RMO) who is responsible for managing its records management program. This session looks at the role and responsibilities of the RMO. This workshop will:
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Webinar | State Agencies | General Records Management |