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Documentary Heritage and Preservation Services for New York

Request for Proposals (RFP):  RFP #20-010

The New York State Education Department (NYSED) Office of Cultural Education (OCE) seeks a provider for a set of supports and educational services for eligible archives, libraries, historical societies, museums, and other institutions that hold historical records and/or library research materials and operate programs to preserve them and make them accessible. Supports and services will be available to over 5,000 eligible New York organizations and tailored to those organizations. 
 
Documents:
 
 

Electronic Proposal Submission for RFP# 20-010: Documentary Heritage and Preservation Services for New York

Due to the COVID-19 emergency, bidders are requested to submit their bids electronically to CAU@nysed.gov. Please see the information below for instructions on submitting an electronic bid. All bids must be received by 3:00 pm Eastern Time on April 24, 2020 to be considered.

  1. As indicated in the RFP, technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF.
  2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted in as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:

    a. handwritten signatures on faxed or scanned documents
    b. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign 
    c. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
     
  4. Unacceptable forms of e-signatures include:

    a. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
     
  5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
  6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 20-010" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline and considered for award.
  7. Bids received after 3:00 pm Eastern Time on April 24, 2020 will be disqualified.
     
No questions were received in response to this RFP.