- Accessioning. Once the Deed of Gift is signed, your materials will be physically transferred to the repository, where they will be accessioned as part of the repository’s collection. The materials will be stored in appropriate, climate-controlled facilities and in containers that protect them.
- Description. Archives and museums have different ways of describing their holdings but ultimately have the same goal of making information about them available to the public.
- Promotion and use. A good repository will make an effort to let its audiences know about its collections and will encourage their use in many ways—for research, education, public programs, exhibits, and so on. When you are learning about repositories, pay attention to what kinds of programs they offer and how their holdings are used.
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The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department.