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Resources for Records Managers
By law each state agency and local government must have a designated RMO. The primary role of the RMO is to coordinate the development and operation of a comprehensive records program. Of course, they can’t do it alone. Properly managing records in local governments and state agencies requires cooperation throughout the organization. In today’s office environment with paper records, e-records, email, and content management systems, everyone is a Records Manager. It is the responsibility of each Records Manager to create and maintain records that document official business functions, to destroy obsolete records appropriately, to pass records on to their successors, and to support the work of the RMO.
The New York State Archives has numerous resources to help Records Managers manage their records effectively throughout the records lifecycle.
Records Management Topics
The State Archives provides a wealth of records management information, workshops, and publications to help Records Managers. Visit our records management topics page to access a topical listing of our resources.
Introduction for RMOs
To help RMOs, both newly appointed and experienced, the State Archives has created an Introduction for RMOs page with a summary of duties and tips for starting and sustaining a records management program.
Forms and Tools
The State Archives has collected sample forms, policies, and other items to assist local government and state agency records managers in managing records. This will be updated as we identify new items to share. Visit our forms and tools page to access these resources.
The New York State Archives has numerous resources to help Records Managers manage their records effectively throughout the records lifecycle, including the publication, The Records Lifecycle.
