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Introduction for Records Managers

Records management is vital to the efficient operation of government. Good records management practices help ensure that records are kept for as long as necessary to support business needs and reduces the time and effort required for staff to find the documents they need to perform their duties.

Records Management Officers (RMOs) oversee and administer their State agency’s or local government’s records management program.  They act as the program’s primary advocate and provide assistance and advice to the staff who create, receive, maintain, and use the entity’s records.  Records Management Officers, with the assistance of the New York State Archives, identify and assess their organization’s records, ensure that staff can easily access documents when needed, and legally dispose of them when they don’t.

By law each state agency and local government must have a designated RMO and inform the State Archives who that person is. If you are a newly designated RMO, please inform the State Archives of your appointment as soon as possible. Send us an email at

State Agency RMOs

Local Government RMOs