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The State Archives holds numerous inmate registers, cards, and case files from several State correctional facilities. Most of the record series are incomplete, and only a sample of post-1956 case files is being preserved. Basic personal information (including information on adult convictions and incarcerations) is available without restriction. However, probation, parole, and medical data is restricted by Department of Correctional Services regulations. Access to prison and reformatory records is difficult because there are a limited number indexes to the records. Archives staff will search for a specific inmate record only if sufficient information is provided (such as place and dates of incarceration and/or institutional identification number) to locate the record. 

Sing Sing prison admission record for Louis "Lepke" Buchalter, 1944. Buchalter was the highest-ranking mob boss to be given the death penalty in the United States, and was electrocuted at Sing Sing in 1944.

Name Index 

The Name Index includes individual names appearing in the records of various state agencies whose records are held by the New York State Archives.   The following record series are represented in the name index:

  • Attica Correctional Facility inmate case files, 1940-2002
  • Auburn Correctional Facility inmate case files, 1993-1996
  • Bayview Correctional Facility inmate case files, approximately 1956-1996
  • Bedford Hills Correctional Facility inmate Case Files, 1915-2002
  • Bushwick Correctional Facility inmate case files, 1956-1981
  • Clinton Correctional Facility inmate case files, 1976-1996
  • Coxsackie Correctional Facility inmate case files, 1930-1992 
  • Eastern Correctional Facility inmate case files, 1920-2002
  • Edgecombe Correctional Facility inmate case files
  • Green Haven Correctional Facility inmate case files, 1930-2002
  • New York State Reformatory Register of New Inmates of Italian Citizenry, 1915-1930
  • Parole Board female inmate case files, 1920-1930
  • Sing Sing Prison, 1939-1963
  • Sing Sing Prison List of Foreign Born Prisoners, 1919-1944

Finding Aids

Finding aids provide detailed information about individual record series held by the State Archives.  You can search all finding aids for information specific to prisons and prisoners.   The institutions and date spans of correctional facility case registers or cards available for use at the State Archives are as follows::


  • State Prison of the City of New York ("Newgate") (1797-1810)
  • Auburn Prison (1815-1970)
  • Clinton Prison (at Dannemora) (1846-1964)
  • Sing Sing Prison (at Ossining) (1865-1971)
  • State Prison for Women at Auburn (1893-1933)
  • Westfield State Farm [for Women] (1933-52)
  • Fishkill Correctional Facility (1949-77)


  • New York House of Refuge (at New York City) (1824-1935) (case records on microfilm)
  • Western House of Refuge (at Rochester), later State Agricultural & Industrial School (at Industry) (1849-1960) (case records on microfilm)
  • New York State Reformatory (at Elmira), later Elmira Reformatory (1877-1957)
  • Western House of Refuge for Women (at Albion), later Albion State Training School (1894- 1948)
  • Eastern New York Reformatory (at Naponoch) (1900-1909)

Research Tips 

Digital Collections

The Attica Uprising and its Aftermath, 1971-2015: This feature allows you to search and browse digitized records from multiple series, including documents, audio, and video files from the New York State Governor, Department of Law, and Division of the State Police.