You can begin developing a master list of terms by using the preliminary master lists produced by the State Archives for municipalities and school districts. Or you can develop one on your own, using your knowledge of the issues that come before your board or by using subject titles in a related filing system as a guide.
Although postings to social media may be phrased in a fun, approachable manner, they are still messages distributed by a government entity and should meet the same standards for accuracy, appropriateness, and compliance with local government or state agency obligations as content shared through other means. This can be especially challenging on sites where readers outside of the posting government may leave comments.
When creating social media accounts, governments should decide
Information technology staff should be involved early in any electronic records planning and particularly when you are inventorying electronic records, conducting a needs assessment, or drawing up a list of specifications to design or purchase a new system for records.
Electronic records inventories collect information on the records and the systems that contain them. During an inventory an IT professional who is a member of an in-house information technology unit or a vendor can help answer technology questions like these:
The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department.