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Educational Opportunity Center

Educational Opportunity Center
Title Major Revision Previous Schedules Schedule Item
Program approvals

for center and/or program operation, including approvals from State University of New York (SUNY) and New York State Education Department (SED):
RETENTION: PERMANENT

 CO2 739; MI1 618 339
Establishment records

for educational opportunity center or former urban center:
RETENTION: PERMANENT

 CO2 740; MI1 619 340
Annual or other summary statistical report

relating to enrollment, graduations, terminations, student finances, ethnicity and grades:
RETENTION: PERMANENT

 CO2 741; MI1 620 341
Director's office files

including but not limited to correspondence, memoranda, reports, studies, publicity items, contracts and other legal documents

 CO2 742; MI1 621 342

a: Where file documents a significant subject, or major policy-making or program-development process:
RETENTION: PERMANENT

b: Where file documents routine activity:
RETENTION: 6 years
Course informational program file


CO2 743; MI1 622 343

a: Official copy of any literature or other material made available to the public:
RETENTION: PERMANENT

b: File on each instructional course or program:
RETENTION: 1 year after course or program discontinued
Curriculum development records

including but not limited to course worksheets, evaluations, and recommendations:
RETENTION: 7 years

 CO2 744; MI1 623 344
Official copy of course listing:


RETENTION: PERMANENT

 CO2 745; MI1 624 345
Course outline:


RETENTION: 6 years

 CO2 746; MI1 625 346
Class record

including class number and title, location, date and time class meets, student attendance:
RETENTION: PERMANENT

 CO2 747; MI1 626 347
Admissions data

including but not limited to acceptance letter, application, income eligibility records, placement testing records, letters of recommendation, and transcripts from schools

 CO2 748; MI1 627 348

a: For applicants who enter (when not included in student folder):
RETENTION: 6 years after graduation or date of last attendance

b: For applicants who do not enter whether accepted or not:
RETENTION: 2 years following date of admission or exclusion
Student folder


CO2 749; MI1 628 349

a: Basic documentation, including but not limited to course or program application or registration, income eligibility records, graduation report, reports of grades (including change of grade records), summary attendance information, termination records, name change records, social security number change records, application for veterans' benefits, student counseling records and student summary disciplinary records:
RETENTION: 6 years after graduation or date of last attendance
NOTES: Appraise these records for historical significance prior to disposition. Records with historical value should be retained permanently. Educational opportunity center student records covered by part "a" may be valuable in documenting EOC services to economically and educationally disadvantaged persons in the center's service area. Contact the State Archives for additional advice.

b: Supplemental documentation, including but not limited to test papers and answer sheets, copy of high school equivalency diploma, copies of and requests for transcripts and routine correspondence:
RETENTION: 1 year
Student's attendance record (register),

including but not limited to each student's name, address, and daily attendance, absence and tardiness:
RETENTION: 6 years

 CO2 750; MI1 629 350
Student request for counseling or assistance

relating to emotional, psychological, personal, social, academic, or vocational concerns:
RETENTION: 6 years

 CO2 751; MI1 630 351
Termination record

containing academic, attendance-related or disciplinary termination information not contained in student folder:
RETENTION: 0 after no longer needed

 CO2 752; MI1 631 352
Student grievance records

including but not limited to grievance, investigative records, hearing proceedings, decision rendered, student appeal, records of arbitration procedure, final decision and correspondence:
RETENTION: 6 years after grievance resolved

 CO2 753; MI1 632 353
Student disciplinary records

(other than those contained in student folder) including but not limited to suspension or disciplinary notice, hearing record, and correspondence:
RETENTION: 6 years

 CO2 754; MI1 633 354
List of students enrolled in specific course or program:


RETENTION: 0 after superseded

 CO2 755; MI1 634 355
Class schedule

including class title, location, dates, and time of meeting:
RETENTION: 6 years

 CO2 756; MI1 635 356
College preparation or other examination records

(examination results being posted to student folder), including examination questions, test papers and answer sheets:
RETENTION: 1 year

 CO2 757; MI1 636 357
Statistical compilation or reports of students provided counseling services:


RETENTION: 0 after no longer needed

 CO2 758; MI1 637 358
Request for academic, attendance or other information on disabled student

from Adult Career and Continuing Education Services-Vocational Rehabilitation (ACCES-VR) of State Education Department, or other agency:
RETENTION: 6 years

 CO2 759; MI1 638 359
Periodic (other than annual) fiscal reports submitted to the State University of New York (SUNY):


RETENTION: 6 years

 CO2 760; MI1 639 360
Radiation use log

including user name, date, film size, quantity, screen, and length of time in facility where radiation is in use:
RETENTION: 4 years after graduation

 CO2 761; MI1 640 361