You are here



This Retention and Disposition Schedule for New York Local Government Records indicates the minimum length of time that local government officials must retain their records before they may be disposed of legally. It consolidates and revises Records Retention and Disposition Schedules CO-2, MU-1, MI-1, and ED-1. It has been prepared and issued by the State Archives, State Education Department, pursuant to Section 57.25 of the Arts and Cultural Affairs Law, and Part 185, Title 8 of the Official Compilation of Codes, Rules and Regulations of the State of New York.

The purposes of this Schedule are to:

  1. ensure that records are retained as long as needed for administrative, legal and fiscal purposes; 
  2. ensure that state and federal record retention requirements are met; 
  3. ensure that records with enduring historical and other research value are identified and retained permanently; and 
  4. encourage and facilitate the systematic disposal of unneeded records.