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Public Access to Records

Public Access to Records
Title Major Revision Previous Schedules Schedule Item
Subject matter list

of records held by local government, required under Freedom of Information Law:
RETENTION: 6 months after superseded

 CO2 437; MU1 406; ED1 231; MI1 349 703
Listing of officers or employees

of local government required by Freedom of Information Law:
RETENTION: 6 months after superseded

 CO2 438; MU1 407; ED1 232; MI1 350 704
Register or list

of applicants seeking access to public records:
RETENTION: 6 months

 CO2 439; MU1 408; ED1 233; MI1 351 705
Freedom of Information records request file


NOTES: Requests for access to special education records, maintained pursuant to Section 300.563 of 34 CFR, are covered by item no. 946, found in the School District and BOCES section, Special Education subsection.

 CO2 440; MU1 409; ED1 234; MI1 352 706

a: Request for access to public records, when request is granted:
RETENTION: 6 months

b: Request for access to public records, when request is denied, including statement of denial, appeal records, documentation of review and decision:
RETENTION: 6 months after final determination

c: Certificate that record does not exist or cannot be found:
RETENTION: 6 months
Freedom of Information records exemption file

for pistol license holders per the NYSAFE Act, as well as other possible exemptions, including application and copy of approval or denial notices:
RETENTION: 3 years after exemption is null and void
NOTES: Exemptions under the Family Educational Rights and Privacy Act (FERPA) are covered by item nos. 209 in the Community College section and 972 in the School District and BOCES section, Student Records subsection.

 2020 (♦)
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