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Managing Records

Store Scan Shred - Secure Records Management, Division of RJT Products, LLC

Hard copy records and medical file storage, scanning and electronic imaging services, and confidential document destruction and shredding.

Scheduling and State Agency Services Staff

Jennifer O'Neill, Head, Scheduling and State Agency Services

(518) 473-2112
Jennifer.ONeill@nysed.gov

Keith Swaney, Supervisor, Scheduling and State Agency Services/Records Center

(518) 474-5360
Keith.Swaney@nysed.gov

Vincent Commisso

(518) 457-6253
VIncent.Commisso@nysed.gov

Paula Fish

(518) 473-8540
Paula.Fish@nysed.gov

Model Projects

Here are some examples of specific local government and non-governmental sites that aim to provide information about their organization's historical records:

Letter for RMOs to Email to Retirees in Their Respective Agencies

Congratulations on your impending retirement. Before you leave, consider what you should do to properly dispose of your records. The State Archives has prepared the following information to help you manage your records before your retirement.

Letter to Agency Heads from State Archivist Concerning Executive Office Records

TO: State Agency Executive Officials

FROM: Christine Ward, Assistant Commissioner for Archives

SUBJECT: Executive Office Records

DATE: 10/2010

Executive Records Checklist

State agencies may not destroy or otherwise dispose of any records unless authorized by the State Archives through records retention and disposition schedules. If you are unsure if your records are covered by a current retention schedule, contact your agency records management officer or the State Archives’ Scheduling and Records Services unit. Any non-records can be destroyed when no longer needed.

Imaging Certification Statement

State agencies submitting records disposition schedules to the State Archives that propose to substitute imaged records for original records for retention purposes should complete an Imaging Certification Statement [MS Word version or PDF version].  The Statement should be signed by the agency Records Manag

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