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Facility and Patient Services

Public Health

Facility and Patient Services
Title Major Revision Previous Schedules Schedule Item
Establishment, major alteration, or change of occupancy or use records


CO2 458; MU1 423; MI1 366 728

a: Records of review and approval of plans, schedule of costs, feasibility studies, plans, specifications and drawings, final report, and significant correspondence:
RETENTION: PERMANENT

b: Memoranda, routine correspondence, and supplemental fiscal documentation:
RETENTION: 6 years after last entry
Facility committee records


CO2 459; MU1 424; MI1 367 729

a: Minutes of medical staff committees, including but not limited to utilization review committee, joint conference committee or patient care conference:
RETENTION: PERMANENT

b: Records of medical staff committees, excluding minutes, including but not limited to agenda, worksheets and notes:
RETENTION: 6 years

c: Minutes and all other records of facility committee other than medical staff committees, such as dietary services committee or activities committee:
RETENTION: 6 years
Dietary services records


CO2 460; MU1 425; MI1 368 730

a: Food service records, including meal counts, roster of patients' diet orders, and dietary services studies:
RETENTION: 3 years

b: Menus:
RETENTION: 1 year
Patient activities records,

including information on courses and activities offered to patients:
RETENTION: 2 years

 CO2 461; MU1 426; MI1 369 731
Medical information index,

including but not limited to physician's index, disease index and operative index:
RETENTION: PERMANENT

 CO2 462; MU1 427; MI1 370 732
Census record of patients:


RETENTION: 6 years

 CO2 463; MU1 428; MI1 371 733
Nursing services report,

including substation, shift and ward report:
RETENTION: 1 year

 CO2 464; MU1 429; MI1 372 734
Hospital stay data collection records

covering data collection and review by Statewide Planning and Research Cooperative System (S.P.A.R.C.S.) and Data Protection Review Board (D.P.R.B.)

 CO2 465; MU1 430; MI1 373 735

a: Request for data or review of data:
RETENTION: 2 years

b: Results of data processing:
RETENTION: 0 after data verified

c: Data received from S.P.A.R.C.S.:
RETENTION: 0 after no longer needed for administrative purposes
Quality assurance records


CO2 466; MU1 431; MI1 374 736

a: Quality assurance plan, including staff privileges review procedures:
RETENTION: PERMANENT

b: Relating to quality of care provided by individual hospital staff members:
RETENTION: 10 years after termination of employment

c: Relating to quality of care provided individual patient, when not duplicated in medical case record:
RETENTION: Retain as long as medical case record

d: Relating to more than one patient:
RETENTION: Retain as long as all relevant medical case records are retained
Health facility infection control and monitoring records:


RETENTION: 10 years

 CO2 467; MU1 432; MI1 375 737