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Local Government Schedule: LGS-1

This Retention and Disposition Schedule for New York Local Government Records (LGS-1) is a single, comprehensive retention schedule covering records of all types of local governments. It consolidates, revises and supersedes the CO-2, ED-1, MI-1, and MU-1 Schedules

Effective Date:

This schedule is in effect as of August 1, 2020. All previous retention schedules, including the CO-2, MU-1, MI-1, and ED-1 Schedules, were superseded by LGS-1 on January 1, 2021 and are no longer legally valid for disposition of records. Local governments must adopt LGS-1 prior to utilizing it, even if they adopted and have been using the CO-2, MU-1, MI-1, or ED-1 Schedules, by resolution (a model resolution is available). Local governments, who have not adopted the LGS-1 as of January 1st, may still adopt the LGS-1, but must suspend disposition of records until they have done so.

Intended Users:

All New York State local governments including cities, towns, villages, fire districts, counties, school districts, Boards of Cooperative Educational Services (BOCES), teacher resource and computer training centers, county vocational education and extension boards, and miscellaneous local governments.

Available Formats:

The State Archives provides access to this schedule in a number of formats. Each format cross references the unique schedule item numbers of the CO-2, MU-1, MI-1, or ED-1 Schedules. In addition to this web resource, local governments can access the schedule as a:
Please note that the PDF and print formats are complete copies of the LGS-1 document on file with the NYS Department of State. The MS Access and Excel versions do not contain the introduction, index, nor any section or sub-section notes; however, they provide all series and subseries information, including notes. The Access and Excel versions also include minor corrections to typos and references to major revisions noted in error or omitted. Since the PDF file is the official copy, it and the print copy have not been altered to reflect these corrections. The corrections do not affect the substance or retention of the small number of corrected schedule items.
The State Archives is unable to provide technical support regarding the use and modification of the MS Excel worksheets or MS Access database.

Issued by:

The University of the State of New York
New York State Archives