You are here

Local Development Corporation

Local Development Corporation
Title Major Revision Schedule Item Other Schedules
Business/industry loan case file,

including but not limited to loan application and evaluation, status reports, records of loan payments, tax abatement and exemption records, feasibility studies and correspondence:
RETENTION: 6 years after denial of application or 10 years after final
payment on loan

 612 MI1 263
Master summary record

(log or register) documenting contacts and inquiries and resulting responses and actions taken by agency personnel:
RETENTION: PERMANENT

 613 MI1 264
Business/industry Small Business Administration (S.B.A.) loan case file,

including but not limited to loan application and evaluation, status reports, records of loan payments, tax abatement and exemption records, feasibility studies and correspondence with the S.B.A.:
RETENTION: 6 years after denial of application or 10 years after final payment on loan

 614 MI1 265
Business consultation services case file,

where no loan is applied for from or through the local development corporation, but other services are provided:
RETENTION: 3 years after date of most recent entry in record

 615 MI1 266
Business or other client inquiry and/or referral,

where no substantive services are performed by local development corporation:
RETENTION: 1 year

 616 MI1 267
Small Business Administration (S.B.A.) certification records,

including certificate, application for certification and decertification records:
RETENTION: PERMANENT

 617 MI1 268
Annual financial and narrative reports

submitted to the Small Business Administration (S.B.A.):
RETENTION: PERMANENT

 618 MI1 269
Monthly or other periodic reports on loan status:


RETENTION: 1 year after superseded or obsolete

 619 MI1 270
Organizational and establishment records,

including certificate of incorporation, constitution and bylaws:
RETENTION: PERMANENT

 620 MI1 271
Election records,

for election of board members and/or officers

 621 MI1 272

a: Election results:
RETENTION: PERMANENT

b: Ballots, nominations, tabulations and other election records:
RETENTION: 1 year after election
Federal and state tax exemption records,

including copy of application:
RETENTION: PERMANENT

 623 MI1 274
Dissolution records,

including records of distribution of assets:
RETENTION: PERMANENT

 624 MI1 275
Income tax filing and charitable reporting records

of local development corporation

 625 MI1 732

a: Copies of federal income tax returns and related records:
RETENTION: 6 years

b: Registration as a charity filed with New York State Office of Attorney General:
RETENTION: 6 years after no longer in effect

c: Annual reports on the solicitation and collection of funds for charitable purposes, filed with New York State Office of Attorney General and Department of State:
RETENTION: 6 years
Membership records


622 MI1 273

a: Lists of members:
RETENTION: PERMANENT

b: Records of dues collection and receipt (if applicable):
RETENTION: 6 years

c: Other membership records, including applications for membership, lists of prospective members and membership notices:
RETENTION: 0 after superseded or obsolete