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Licenses and Permits

Licenses and Permits
Title Major Revision Previous Schedules Schedule Item
Master summary record

(log or register), of license and permit application and issuance:
RETENTION: 6 years after all licenses or permits listed on records are invalid

 MU1 313 604
Licensing file for person to perform contracting trade

(general contracting, plumbing, electrical or similar work) in municipality

 CO2 358; MU1 314 605

a: Original application for license, including performance bond and other records:
RETENTION: 6 years after expiration or denial of license

b: Renewal records, including renewal application, performance bond and other records, when a fee is charged:
RETENTION: 6 years after expiration or denial of renewal license

c: Renewal records, including renewal application, performance bond and other records, when no fee is charged:
RETENTION: 1 year after expiration or denial of renewal license
Business or special event license or permit issuance records,

covering home improvement, apartment rentals, vendors, peddlers, trash collectors, junk dealers, flea markets, going-out-of-business sales, yard or garage sales, posting notices, signs, entertainment and recreational events, explosives license records (predating 1971), tree-cutting, waiver of open-container law, or other local legislation, and similar permit applications
NOTES: Junk yard license records are covered under item no. 400 in the Environmental Health section.

 2020 (♦)
 CO2 365; MU1 315 606

a: All records in file, excluding detailed inventories submitted for "closing out" or "defunct business" sales:
RETENTION: 3 years after expiration of license or denial of application

b: Detailed inventories submitted for "closing out" or "defunct business" sales:
RETENTION: 1 year
Trailer, mobile home or trailer park permit records,

including application, site plan, copy of permit, copies of environmental health records, fire and building inspection reports:
RETENTION: 6 years after denial of application, or expiration or renewal of license

 MU1 316 607
Special franchise files

documenting franchises granted by municipality to public utility, communications, transportation or other corporation (such as electric, telephone, cable, fiber optic, taxi, bus service, or concessions) including application, record of negotiations, franchise bonds, consumer surveys, reports and correspondence

 MU1 317 608

a: Special franchise files, other than renewal records:
RETENTION: 6 years after franchise expires
NOTES: Appraise these records for historical significance prior to disposition. Special franchise files for public utilities and transportation companies, for instance, may have continuing value for historical or other research and should be retained permanently. Contact the State Archives for additional advice.

b: Renewal record in file, such as renewal application, or performance bond:
RETENTION: 6 years after record becomes invalid or obsolete
Notice of intent to apply for alcoholic beverage license

submitted by license applicant to municipal clerk:
RETENTION: 2 years

 2020 (♦)
 MU1 318 609
Records relating to issuance and distribution of sporting or marine licenses or permits


2020 (♦)
 CO2 165; MU1 319 610

a: Annual and monthly reports of licenses sold, monthly summary sheet showing licenses sold, detail allotment sheet and similar records:
RETENTION: 6 years

b: Stub, copy or abstract of license regulated under the Regulations of the Department of Environmental Conservation and retained by municipality:
RETENTION: 2 years

c: Application, stub, copy or abstract of license regulated under local laws, rules, or regulations:
RETENTION: 3 years after expiration of license or denial of application

d: Certification of Military Active Service Status form:
RETENTION: 3 years

e: Other records created or maintained for administrative convenience, such as lists of license holders and routine correspondence, not necessary to document fiscal transactions:
RETENTION: 0 after no longer needed
Notification of issuance of license to purchase, own, possess, transport, use, manufacture, sell, or dispose of explosives,

also known as "magazine certificate," issued pursuant to Section 458.9, Labor Law, and sent to municipality:
RETENTION: 0 after date of expiration

 MU1 734 611