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School District and BOCES
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
School district records |
created prior to consolidation of municipal school districts into centralized districts |
874 | ED1 167 |
a: Basic records including but not limited to school district trustees' minutes; school commissioners' reports; school district "record books;" records of formation, alteration or consolidation of districts; teacher hiring and salary records; school fund and other accounting ledgers; district tax rolls or lists; school library reports and book lists; certificates of apportionment and annual and special reports: |
|
District organization file |
covering school districts and BOCES |
876 | ED1 168 |
a: Records documenting the establishment, extension, alteration, consolidation, or dissolution of district including but not limited to petition, records of public hearing, correspondence with New York State agencies, maps, surveys, special reports and studies, and photographs: |
|
School district/BOCES registration and accreditation records, |
including but not limited to application for and registration from State Education Department (SED), results of review of registration status, accreditation by private evaluating agency and award received from federal Department of Education, SED and other agencies and organizations: |
877 | ED1 171 | ||
Basic Educational Data System (BEDS) records, |
including School Data Form, School District Summary Form, personnel master summary data and related reports used to report summary data on instructional programs to the State Education Department: |
878 | ED1 48 | ||
School district, individual school, or BOCES improvement records, |
covering review by State Education Department (SED) of academic performance, aptitude test scores, school safety or violence, fiscal management, or overall administration |
880 | ED1 401 |
a: Official notifications from SED, final versions of corrective action and school improvement plans, results of SED progress reviews, summary of corrective actions taken, and significant correspondence: |
|
Administrative reports |
covering grades, test scores, staffing, fiscal matters, complaints about use of corporal punishment, school prayer certification, annual professional performance reviews (APPR) and other activities and performance of school district or BOCES, including reports prepared for inclusion with annual State aid consolidated funding application |
881 | ED1 148 |
a: Significant reports, including public school performance report, covering academic performance, attendance, suspension and drop-out rates for the previous year; school district and BOCES report cards, covering expenditures for administration and improvement, student academic performance indicators, and measures of fiscal performance; district progress report, providing annual summary data on standardized achievement and aptitude test results, Regents and other examination test results, and analyses of test data, as well as other information on such subjects as enrollment and attendance, staffing, class size, graduating classes and ethnicity; and similar administrative reports: |
|
Administrative plans |
covering grades, test scores, staffing, pupil attendance, fiscal matters, and overall activities and performance of school district or BOCES, including plans prepared for inclusion with annual State aid consolidated funding application, not covered by specific items found elsewhere in this schedule, including comprehensive district education (or equivalent) plan; district plan for participation by teachers and parents in school-based planning and shared decision-making; attendance plan, including proposed strategies for attendance improvement and dropout prevention; and similar administrative plans |
882 | ED1 402 |
a: Final versions of significant plans, including all amendments: |
|
Questionnaire on student race and ethnicity |
responsive to state and federal statistical data requirements: |
♦ | 879 | ||
Non-public school student text book loan records, |
including request for text books and record of loan and return: |
892 | ED1 170 | ||
Pre-K and/or "Head Start" records |
covering children enrolled in program operated by school district |
886 | ED1 341 |
a: Individual child's folder, including but not limited to application from parent/guardian, individual service plan, conference notes, year-end or other reports, health records, family profile and social information: |
|
Records of auxiliary organizations or activities, |
including but not limited to parent support organizations, such as PTA, employee unions, parent sponsored clubs, after‑school activities which are not officially sanctioned by the school, and other miscellaneous records in the custody or possession of the school district or BOCES: |
883 | ED1 394 | ||
Residency determination records |
for student, other than information contained in cumulative education record file, and including hearing record |
♦ | 888 | ED1 462 |
a: For cases where determination is decided through a hearing: |
Parolee and sex offender records, |
including lists of parolees or sex offenders living within a jurisdiction: |
891 | ED1 465 | ||
Non-public school discontinuance records, |
including but not limited to notification of transfer of discontinued non-public school student records to other school or agency, and non-public school student records transferred from discontinued non-public school to public school district: |
875 | ED1 466 | ||
Copies of custody orders and other miscellaneous social services records |
relating to individual students, maintained by school districts and BOCES: |
890 | ED1 467 | ||
Appeal or petition to the Commissioner of Education, |
along with related records, when not related to a specific series of records listed on this Schedule: |
♦ | 889 | ED1 469 | |
Family literacy program records |
|
887 | ED1 471 |
a: Family folder, including but not limited to application from parent/guardian, testing records, service plan, records of home visits, conference notes, year-end progress or other reports, health records, family profile and social information: |
|
Commencement records |
|
♦ | 884 |
a: Official copy of commencement program or other publication: |
|
Alumni directory |
or other master summary record of alumni and all other degree recipients, such as published alumni catalog, providing names of alumni, years of graduation, and other information such as degrees granted and place of residence: |
♦ | 885 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Food management and child nutrition records |
|
893 | ED1 135 |
a: Program participation agreement, including attachments and amendments: |
|
Food inspection and investigation records |
|
894 | ED1 136 |
a: Inspection report for preparation or serving area: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Student folder for student enrolled in gifted and talented program, |
including but not limited to application or offer for participation, testing or eligibility determination records, progress reports, product assessment, samples of student's work, notes and correspondence: |
895 | ED1 325 | ||
Lists of students applying for participating and/or enrolled in gifted and talented program(s) |
|
896 | ED1 326 |
a: Annual list of students enrolled in gifted and talented program(s): |
|
Application and/or offer for participation in gifted and talented program, |
including eligibility identification and testing records, when student is not enrolled or does not participate in program: |
897 | ED1 327 | ||
Documentation of the process for selection and placement |
for students in gifted and talented program, including explanation and justification of acceptance criteria, and district program plan: |
898 | ED1 328 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Student's health record, |
including but not limited to health history; individualized health care plan; immunization record; results and recommendations from examination, screening, or treatment; parent or guardian referral and permission record; and teacher's comments |
♦ | 899 | ED1 137 |
a: Summary record or individual records when not posted to summary record: |
Log of students' accidents and illnesses |
during school day: |
900 | ED1 138 | ||
Student's psychological or social assessment record file |
|
901 | ED1 139 |
a: Report regarding student's ability, personality, family, and environmental influences: |
|
Inventory, storage, receipt and distribution records |
for vaccines and controlled substances (or other drugs or medication) administered to students and/or employees: |
902 | ED1 329 | ||
Student health summary reports, |
covering all or groups of students, including school immunization survey summary and communicable disease summary report: |
903 | ED1 330 | ||
Early intervention program records, |
including but not limited to case record and screening, assessment and referral records |
904 | ED1 457 |
a: Individual case record: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Unused Regents examinations: |
|
♦ | 913 | ||
Curriculum records |
|
905 | ED1 143 |
a: Course curriculum and related records describing course of instruction and course content: |
|
Teacher's lesson plan: |
|
906 | ED1 144 | ||
Instructor's grade records, test scores, and marking sheets, |
including records documenting the evaluation of scientific models, biological specimens, chemical compounds or other objects or materials produced in lab or shop settings: |
907 | ED1 145 | ||
Examinations, |
including test answer papers, examination scoring certificates and Regents examinations: |
♦ | 908 | ED1 146 | |
Records of hypodermic syringes and needles |
acquired for educational use or for administration of vaccines and other controlled substances to students and/or employees |
909 | ED1 147 |
a: Certificate of need for educational use: |
|
Training records for law-enforcement officers, E-911, dispatch or fire-fighting personnel |
|
910 | ED1 149 |
a: Individual's record of courses attended and/or completed, including basic information on course content: |
|
Application for and approval to offer high school equivalency preparation program, |
physical education program, occupational education program, instructional programs for incarcerated students, adult education, alternative learning program, foreign exchange visitor program, or similar programs, including application by school district or BOCES, letter of determination, information on participating staff, State Education Department (SED) program review records, service plans, reports submitted to SED and correspondence: |
911 | ED1 333 | ||
Regents examination and competency test report: |
|
912 | ED1 334 | ||
Summary records of standardized aptitude and achievement tests, |
including but not limited to test result summaries, copies of tests, eligibility determination records, and records describing testing programs: |
914 | ED1 335 | ||
Emergency medical training records, |
covering local governments which are course sponsors, including but not limited to information on individuals, course files, and information on instructors, as required by Section 800.20, 10NYCRR |
915 | ED1 458 |
a: Information on individuals and course files: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Documentation of process used for application, selection and placement |
of students in magnet school program, including explanation and justification of acceptance criteria: |
916 | ED1 336 | ||
Lists of students applying for placement and/or placed in magnet schools |
|
917 | ED1 337 |
a: Annual list of students placed in magnet schools: |
|
Individual student application for placement in magnet school |
|
918 | ED1 338 |
a: When application is approved: |
|
Application to New York State Education Department to operate magnet school(s), |
including district plan and related records |
919 | ED1 339 |
a: Original application, including district plan for operating magnet school(s): |
|
Records of magnet school program monitoring by New York State Education Department, |
including but not limited to monitoring report, response and records of any resulting action taken: |
920 | ED1 340 |
Title | Major Revision | Schedule Item | Other Schedules | |
---|---|---|---|---|
Program operation authorization records, |
including but not limited to application, inspection reports, authorization, and registration: |
921 | ED1 175 | |
Program catalog, |
including but not limited to course of instruction, course content, and rules and regulations: |
922 | ED1 176 | |
State Education Department licensing examination eligible list: |
|
923 | ED1 178 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Disaster preparedness or crisis relocation records |
|
924 | ED1 62 |
a: Copies of plans held by local government, including supporting maps, when official copies prepared under Section 23, Executive Law, are maintained by county or other local government which created them, along with other disaster preparedness plans, not prepared under Section 23, Executive Law, intended for specific buildings or for use by specific local government units: |
|
Rescue and disaster response reports |
and related records, including responses to threats or hazards to the public, school facilities or vehicles due to natural, technological, or human-made circumstances and/or the discovery of possible explosives, pathogens or other hazardous substances, covering specific incidents |
925 | ED1 66 |
a: Records of major disasters, including information on the response of all agencies to the disaster, including such records as photographs, press clippings, property damage reports, records of emergency response, summary reports of personal injuries, records relating to demolition and new construction, and correspondence: |
|
District-wide school safety and building-level emergency response plans |
|
♦ | 926 | ED1 491 |
a: Final approved copies of plans, along with all revisions and amendments: |
School violence and dangerous school records |
|
♦ | 927 | ED1 492 |
a: Violent and disruptive incident (VADIR) and Dignity for All Students Act (DASA) reports and summary records, including copies of summary information submitted to the State Education Department (SED): |
Sexual molestation and sexual harassment records, |
maintained separately from student health records or employee personnel records, and not including child abuse or maltreatment reports, covered by item no. 27 in the General Administration section: |
928 | ED1 493 | ||
Fire and building condition records, |
including but not limited to fire safety inspection reports, fire drill reports, fire alarm records, fire inspection reports, fire investigation reports, structural safety inspection reports, building condition surveys and visual inspection reports |
929 | ED1 246 |
a: Fire safety inspection reports prepared pursuant to Section 807-a, Education Law: |
|
Emergency medical training records |
including defibrillator training, covering local government employees and students who receive training |
930 | ED1 35 |
a: Training and certification applications and lists of persons who have taken or need to take training: |
Title | Major Revision | Schedule Item | Other Schedules | |
---|---|---|---|---|
State agency notification to school district identifying student with a disability placed in residential facility, |
(State Education Department STAC [System for Tracking and Accounting for Children] 200 Form or equivalent) prepared by state agency other than State Education Department: |
937 | ED1 268 | |
Commissioner of Education approval for providing and funding special education services, |
(State Education Department STAC [System for Tracking and Accounting for Children] 3 Form or equivalent), identifying child, services provider, and type, duration and cost of services: |
938 | ED1 269 | |
Federal assistance records for special education, |
including but not limited to application, advisement, eligible student survey form, reports, statement of payment and memorandum of instruction: |
939 | ED1 270 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Special education file |
of student (including both school-age students and preschool children) with a disability |
♦ | 931 | ED1 267 |
a: Student information sheet, most recent year's IEP (Individualized Education Program), evaluation record, student exit summary, and summary record (if created): |
Records of special education "committee minutes," |
where needs of various students and their progress and problems are discussed, when significant information is transferred or posted to individual student special education records: |
932 | ED1 365 | ||
Referral service records of preschool student with a disability, |
including but not limited to intake information record, record of referral for services, follow-up review record, and correspondence: |
933 | ED1 271 | ||
Basic record listing special education student's name, address, phone number, grades, attendance record, classes attended, grade level completed, and year completed, |
created pursuant to Section 300.624(b) of 34 CFR: which must be retained permanently, then the retention period for this record is 0 after no longer needed. If the student's "permanent record card" does not, however, contain any reference to specific education status, then school districts and BOCES should consider retaining this record permanently. Federal regulations permit the maintenance of a "permanent record" containing this information "without time limitation." Schools which maintain a single “permanent record” for all students, including special education students, should use item no. 948, from the Student Records subsection, to authorize records disposition. |
934 | ED1 366 | ||
Basic data on any student contained in an automated special education records system, |
including name, age, sex, personal identification (social security number or other number used to identify student), address, grade and/or class, type of disability, referral date, date service initiated, date of declassification, and level of service: |
935 | ED1 367 | ||
Documentation of regular updates made to basic data contained in special education data file, |
such as covering corrections, deletions or additions to data: |
936 | ED1 376 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Census and register of students with disabilities |
residing in school district, eligible to attend school or pre-school special education program: |
944 | ED1 372 | ||
Lists maintained in relation to providing special education services, |
including but not limited to list of names and resumes of impartial hearing officers, list of free or low-cost legal and other relevant services, list of public and private agencies and other professional resources where independent evaluations may be obtained, list of potential surrogate parents, and list of preschool programs: |
945 | ED1 373 | ||
Requests for access to special education records |
|
946 | ED1 374 |
a: Requests for access by parents and authorized employees: |
|
Records of special education testing of students, |
where students are not classified as requiring special education |
947 | ED1 375 |
a: Lists of students tested but not classified: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Plans prepared in relation to providing special education services |
|
940 | ED1 368 |
a: School district annual or biennial plan outlining special program and education services, required by Section 200.2(c) of 8NYCRR: |
|
Reports relating to special education program |
(not covered by other items in this Schedule) |
941 | ED1 369 |
a: Summary reports of student data: |
|
Waivers permitting a school district or BOCES to implement an innovative special education program, |
along with applications, correspondence, reports and all related records |
942 | ED1 370 |
a: Waiver granted on an annual basis: |
|
Records of special education program monitoring by New York State Education Department (SED), |
including but not limited to monitoring report, response and records of any resulting action taken: |
943 | ED1 371 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Student cumulative education record file (including "permanent record card") |
|
♦ | 948 | ED1 275 |
a: Cumulative achievement record equivalent (sometimes known as "Permanent Record Card") for elementary and secondary school, New York State career development and occupational studies (CDOS) commencement credential, and skills and achievement commencement credential, including but not limited to information on school entry, withdrawal and graduation, subjects taken, grades received from examinations, career plan in effect during the school year in which the student exits high school, and work skills employability profile: |
Student records covering non-district students, and students attending high school equivalency, alternative learning, driver’s education, and adult education courses |
including records related to the National External Diploma Program (NEDP) and Comprehensive Adult Student Assessment Systems (CASAS) |
♦ | 949 | ED1 281 |
a: Student records, including but not limited to parental consent, approval from student's school district, program participation application, summary of participant achievements and attendance, record of courses taken including grades and examination results, but excluding examination test papers and answer sheets: |
Student portfolio, |
containing samples of a student's best work, and including progress reports and grades (where applicable): |
950 | ED1 377 | ||
Certificate of Regents high school and college entrance diplomas issued |
or Career Development and Occupational Studies (CDOS) commencement credentials and Skills and Achievement Commencement Credentials for Students with Severe Disabilities issued |
♦ | 951 | ED1 276 |
a: If posted to cumulative achievement record: |
Examination records, |
relating to Regents preliminary and literacy examinations, created prior to 1970: |
952 | ED1 277 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Student's attendance record (register), |
including but not limited to each student's name, date of birth, names of parents or guardian, address, and daily attendance, absence and tardiness |
958 | ED1 44 |
a: All attendance records created prior to 1929, including "attendance registers" used between 1895 and 1928, in booklet form provided by the State Office of Public Instruction, later State Education Department (these booklets also contain the school census, trustees' annual reports, registers of visitors, and other information): |
|
Student's absence record, |
including but not limited to parent's excuse, investigation report, and record of attendance at religious observance or education: |
959 | ED1 46 | ||
Attendance reports and other summary attendance records, not |
containing detailed information on individual absences |
960 | ED1 49 |
a: Annual or bi-annual attendance report: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Student organization records |
|
961 | ED1 93 |
a: Lists of members or participants, records of activities, competitions and performances, and other records of officially-supported student organizations except scouting records and scouting and training videos: |
|
Athletic program records |
|
962 | ED1 94 |
a: Lists of athletes or participants, records of interscholastic competitions and intramural athletics, and other records except scouting records and scouting and training videos: |
|
Fund raising records |
generated by student organizations, athletic teams and "booster clubs" to help support extra-curricular activities: |
963 | ED1 381 | ||
Extra-curricular activity selection and evaluation records, |
including applications, nominations, qualifications, evaluations, ratings, voting records, records of appeals of selection or evaluation decisions, lists of students or student materials selected or not selected, and related records concerning the selection or evaluation of students or student materials for participation or inclusion in activities such as athletic teams, the National Honor Society, the National Junior Honor Society, school plays, school art shows, school newspapers or literary magazines, and other activities: |
964 | ED1 280 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Student emergency contact record, |
including the names, addresses, phone numbers, and other information for individuals designated as student emergency contacts. Information may be used in conjunction with school safety and disaster plans: |
♦ | 971 | ||
Records of compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and related legislation |
concerning access to student education records and participation in surveys on or activities in designated areas |
♦ | 972 |
a: Request for hearing on content of student education records, decision of hearing, and student statement on content of disputed record: |
|
Student employment certificate record ("working papers"), |
including but not limited to application, evidence of age, parent's consent, physical fitness certificate, and employment certificate or rejection of application: |
965 | ED1 274 | ||
Student disciplinary records, |
including but not limited to detention notice, suspension notice, suspension hearing record, correspondence, and related records |
966 | ED1 278 |
a: Records of major disciplinary actions, including suspensions: |
|
Scholarship program records, |
(covering academic, athletic or other scholarships) including but not limited to scholarship applications, list of eligible candidates, list of competition winners and alternates, and reports: |
967 | ED1 279 | ||
Records of gifts and prizes awarded students: |
|
968 | ED1 282 | ||
School bus pass and parent's consent |
for student to participate in, or request for student to be excused from, specific activity, including but not limited to physical education program, field trip, or athletic program: |
♦ | 969 | ED1 47 | |
Missing child notification and related records, |
received from State Division of Criminal Justice Services |
970 | ED1 382 |
a: Notification of missing child and need to "flag" student record, and subsequent notification to remove "flag" from record, when missing child is located: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Basic data on any student contained in or produced by an automated student information system, information system, |
including name, age, sex, personal identification (social security number or other number used to identify student), address, grade and/or class: useful for long-range planning purposes, teaching with historical records projects, and community history research. Contact the State Archives for additional advice. |
953 | ED1 378 | ||
Lists of students |
created prior to or in lieu of the maintenance of student data in automated student information systems, containing such information as student's age, sex, personal identification (social security number or other number used to identify student), address, grade and/or class, and sometimes ethnicity, summary grade, attendance and deportment information |
954 | ED1 379 |
a: All lists created prior to 1910: |
|
Documentation of regular updates made to student lists or student data file, |
such as covering corrections, deletions or additions to student data: |
955 | ED1 380 | ||
School census records |
|
956 | ED1 43 |
a: All school census records created prior to 1949 (some early 19th century census records only list names of parents) including so-called "attendance registers" used between 1895 and 1928, in booklet form provided by the State Office of Public Instruction, later the State Education Department (these booklets also contain the school census, trustees' annual reports, registers of visitors, and other information); and school census and enrollment reports, created between 1929 and circa 1949, in booklets provided by the State Education Department, or their equivalents: |
|
Pupil personnel cumulative record (guidance folder), |
containing information on all aspects of student's school career: |
957 | ED1 272 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Supplemental education records for individual student, |
including but not limited to letters of notification to parent(s) or guardian(s), copies of individual test results, parental or guardian consent (if applicable), student's personalized plan, student final and other progress reports, but not including individual student progress log: |
973 | ED1 315 | ||
Individual student progress log: |
|
974 | ED1 316 | ||
Lists of students enrolled in supplemental education programs |
|
975 | ED1 317 |
a: Master list of students, created annually or for each class: |
|
Application to the State Education Department to conduct supplemental education program, |
including district plan and related records |
976 | ED1 318 |
a: District plan for conducting program: |
|
Records of program monitoring by the State Education Department, |
including but not limited to notification of visit, monitoring report, response and records of any resulting action taken: |
977 | ED1 319 | ||
Payroll breakdown and other background documentation of program, |
providing information such as details of program time spent by individual staff members: |
978 | ED1 320 | ||
Supplemental education testing records covering tests conducted under Local Education Agency Programs (LEAP) or equivalent programs, |
used to determine eligibility for supplemental education programs, submitted to New York State Education Department |
979 | ED1 321 |
a: Data maintained by school district: |
|
Records of supplemental education testing of students, where students are NOT determined to need supplemental education |
|
980 | ED1 494 |
a: Lists of students tested but not entered in supplemental education program: |
|
Records covering outside providers of supplemental education services |
|
981 | ED1 496 |
a: Lists of outside providers of services and lists of students receiving services from specific providers: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Annual and semi-annual statistical, narrative and fiscal reports |
submitted to the State Education Department: |
982 | ED1 294 | ||
Course records |
|
♦ | 983 | ED1 295 |
a: Official copy of brochure or other publication announcing and describing courses to be offered: |
Workshop records |
|
♦ | 984 | ED1 296 |
a: Official copy of brochure or other publication announcing and describing workshops to be offered: |
Individual earnings (in-service) credit record, |
including information on courses attended and credits earned: |
985 | ED1 297 | ||
Course and workshop registration records, |
including but not limited to course registration and approval form, registration acknowledgement and rejection or cancellation notice: |
986 | ED1 298 | ||
Course evaluation and survey records |
|
♦ | 987 | ED1 299 |
a: Official copy of evaluation or survey form and instructions: |
Listing of canceled courses or workshops: |
|
988 | ED1 300 | ||
Grading and scoring records for individual teacher, |
including records of grading and scoring of college level courses attended: |
989 | ED1 301 |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
School bus driver qualification file, |
including but not limited to driver training certificates, character references, application for employment, physical examination, driving examination and training records |
♦ | 1001 | ED1 303 |
a: For employees of school district or BOCES: |
School bus purchase and capacity approval application records: |
|
1002 | ED1 304 | ||
School bus ridership list or pupil transportation eligibility record for common carriers and contract yellow buses, |
including names of students for each trip: |
1003 | ED1 306 | ||
Driver's daily log report: |
|
1004 | ED1 308 | ||
Non-public school pupil transportation records, |
including parental requests and consents: |
1005 | ED1 309 | ||
School bus safety drill records: |
|
1006 | ED1 392 | ||
Field trip records, |
including but not limited to trip request data; bus driver, staff and chaperone assignments; list of attendees and trip reports: |
1007 | ED1 395 | ||
Commuter traffic reduction program records, |
covering Employee Commute Option (ECO), Transportation Demand Management (TDM), or similar program records |
1008 | ED1 396 |
a: Compliance plan (initial or consolidated), including but not limited to such records as worksite profile, survey results, average passenger occupancy (APO) calculations, forecasted participation, summary of trip reduction strategies, list of worksites and implementation schedule, and also covering revisions and updates, including records relating to agency review, approval, disapproval and appeal (copies maintained by local government acting as Local Administrative Agency): |
|
School bus photo violation monitoring system records |
|
♦ | 1294 |
a: When recording relates to specific case investigation: |
Title | Major Revision | Schedule Item | Other Schedules | ||
---|---|---|---|---|---|
Automated road/street file or data layer contained in school bus routing and scheduling G.I.S.: |
|
990 | ED1 386 | ||
Automated student data file contained in school bus routing and scheduling G.I.S. or other automated system, G.I.S. or other automated system, |
used primarily for school bus routing and scheduling: |
991 | ED1 387 | ||
Automated individual school information data file (sometimes contained in school bus routing and scheduling G.I.S.) |
containing basic data on school building and its administration, and summary student information, for each school within a district: |
992 | ED1 389 | ||
Transportation-related system operation history file, |
containing significant data and/or periodic data snapshots, generated from detailed system data |
993 | ED1 499 |
a: When created at regular intervals, such as annually: |
|
Records of updates, corrections and confirmations to data files |
used in automated transportation-related systems, including assignments: |
994 | ED1 500 | ||
Transportation-related routing and scheduling reports, studies or data queries, |
including documentation of macros, queries, and reports: |
995 | ED1 302 | ||
School bus route schedule, map or diagram, |
including such information as locations and times of stops and number of students transported |
996 | ED1 305 |
a: Schedule, map or diagram produced periodically to show routes usually traveled by school buses: |
|
Routine correspondence and similar records relating to school bus routing and scheduling, |
included but not limited to letters and maps of bus routes sent to parents and correspondence received relating to updating information on bus routes and schedules: |
997 | ED1 390 | ||
Planning studies conducted using school bus routing and scheduling or other automated system, |
covering areas such as new school facility construction and alteration of boundaries within district |
998 | ED1 391 |
a: Official copy of publications, videotapes, or informational literature prepared for public distribution: |
|
System operational records of original entry |
created in non-automated system or used for data entry or verification, where significant information is data entered or posted to reports and other summary records, including but not limited to tachographic charts and other records generated by vehicle data recorders: |
999 | ED1 501 |