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Transportation: Other School Transportation Records

School District and BOCES

Transportation: Other School Transportation Records
Title Major Revision Previous Schedules Schedule Item
School bus driver qualification file,

including but not limited to driver training certificates, character references, application for employment, physical examination, driving examination and training records

 2020 (♦)
 ED1 303 1001

a: For employees of school district or BOCES:
RETENTION: 6 years after termination of employment

b: For individuals who are not employees of school district or BOCES:
RETENTION: 3 years
School bus purchase and capacity approval application records:


RETENTION: 0 after no longer needed
NOTES: This item does not cover school bus purchase files, which are covered by item no. 547 in the Fiscal section, Purchasing subsection, and school bus maintenance files, which are covered by item no. 817 in the Public Property and Equipment section.

 ED1 304 1002
School bus ridership list or pupil transportation eligibility record for common carriers and contract yellow buses,

including names of students for each trip:
RETENTION: 6 years

 ED1 306 1003
Driver's daily log report:


RETENTION: 6 years

 ED1 308 1004
Non-public school pupil transportation records,

including parental requests and consents:
RETENTION: 3 years

 ED1 309 1005
School bus safety drill records:


RETENTION: 3 years

 ED1 392 1006
Field trip records,

including but not limited to trip request data; bus driver, staff and chaperone assignments; list of attendees and trip reports:
RETENTION: 6 years after date of most recent entry

 ED1 395 1007
Commuter traffic reduction program records,

covering Employee Commute Option (ECO), Transportation Demand Management (TDM), or similar program records

 ED1 396 1008

a: Compliance plan (initial or consolidated), including but not limited to such records as worksite profile, survey results, average passenger occupancy (APO) calculations, forecasted participation, summary of trip reduction strategies, list of worksites and implementation schedule, and also covering revisions and updates, including records relating to agency review, approval, disapproval and appeal (copies maintained by local government acting as Local Administrative Agency):
RETENTION: 6 years after superseded or obsolete
NOTES: Appraise these records for archival value. These records may be useful in providing information on relieving traffic congestion problems in certain urban areas. Contact the State Archives for additional advice.

b: Compliance plan (initial or consolidated), including but not limited to such records as worksite profile, survey results, average passenger occupancy (APO) calculations, forecasted participation, summary of trip reduction strategies, list of worksites and implementation schedule, and also covering revisions and updates (copy maintained by local government employer):
RETENTION: 3 years after superseded or obsolete

c: Bi-annual maintenance report (copy maintained by local government employer or local government acting as Local Administrative Agency):
RETENTION: 6 years

d: Information on potential participants, including list of applicants and individual employee surveys:
RETENTION: 3 years
School bus photo violation monitoring system records


NOTES: Recordings from school bus cameras used for security purposes are covered by item no. 846 in the Public Property and Equipment section. Case investigation records are covered under item no. 1222 in the Public Safety section.

 2020 (♦)
 1294

a: When recording relates to specific case investigation:
RETENTION: Retain as long as the case investigation to which the recording relates is retained

b: When recording does not relate to specific case investigation:
RETENTION: 6 months