Records Center Reference Request (REC-2)
State Agencies can use this form to request agency boxes stored in the State Record Center.
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Managing Records
Historical Records Theft: Strategies for Prevention and Response
The resources in this website have been developed for New York’s historical records repositories, especially small and mid-sized archives, museums, libraries, governments, and other organizations that care for materials that contribute to the history of New York State.
Prevention and Preparedness
Review ways to assess your organization’s strengths and vulnerabilities, enhance your security, and choose actions that will work for your repository.
Laws and Regulations Related to Records
Below are links to and information about New York State and federal laws, regulations, and requirements that state and local governments must follow when managing government records. These laws and regulations provide guidance on how to develop policies and procedures to ensure the effectiveness and continuity of your records management program.
Tips for Locating Citations
- The text of laws and regulations pertaining to the State Archives are found on our website by clicking on the name of the law or regulation.
Resources for Records Managers
The New York State Archives has numerous resources to help Records Managers manage their records effectively throughout the records lifecycle.
Records Management Topics
The State Archives provides a wealth of records management information, workshops, and publications to help Records Managers. Visit our records management topics page to access a topical listing of our resources.
The Records Lifecycle
All records have a life span. Understanding and applying the records lifecycle concept will help you efficiently and cost effectively manage your records.
Search Tips
The web version of the LGS-1 features a basic search as well as an option for browsing. Below are search tips to assist users.
Search vs. Browse
The basic search returns results on item level information, including title, item number and previous numbers, description, notes, and retention periods. It does not search section or sub-section notes or the introductory sections of the schedule.
Retention and Disposition Schedule for New York Local Government Records
The Retention and Disposition Schedule for New York Local Government Records (LGS-1) supersedes and replaces the existing schedules
- CO-2 schedule for counties
- ED-1 schedule for school districts, BOCES, and other educational governments
- MU-1 schedule for municipalities, including fire districts
- MI-1 schedule for all miscellaneous governments
Pages 411
Search the Schedule
Model Resolution
Before any records listed on the Retention and Disposition Schedule for New York Local Government Records may be disposed of and even if the local government previously adopted Schedules CO-2, MU-1, MI-1, and ED-1,the governing body must formally adopt the Schedule by passing a resolution. It is not necessary to send a copy of the passed resolution to the State Archives. The Schedule must be adopted no later than January 1, 2021. Upon adoption, this Schedule supersedes Schedules CO-2, MU-1, MI-1, and ED-1.
