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Fire Fighting and Prevention

Public Safety

Fire Fighting and Prevention
Title Major Revision Previous Schedules Schedule Item
Fire department or district incident listing or report,

received from or sent to New York State Division of Homeland Security and Emergency Services (Office of Fire Prevention and Control)

 CO2 544; MU1 507; MI1 444 1206

a: When blotter or equivalent record is not kept by department or district:
RETENTION: PERMANENT

b: When incidents listed on printout are also shown on blotter or log:
RETENTION: 0 after no longer needed

c: County fire coordinator's, marshal's or emergency services director's information copy:
RETENTION: 0 after no longer needed
Reports on fire-fighting activity,

not including incident reports

 CO2 545; MU1 508; MI1 445 1207

a: Reports dealing with serious incidents or problems, or major issues with long-term implications, such as covering overall status of fire-fighting apparatus, equipment and facilities, fire-fighting readiness capability and personnel performance evaluation, and fire casualty reports:
RETENTION: PERMANENT

b: Reports on routine activities, including but not limited to daily activity report, daily communications report, false alarm investigation report, and other periodic report, which contain information of legal or fiscal value:
RETENTION: 6 years

c: Reports on routine activities, which do not contain information of legal or fiscal value, and reports which contain information duplicated in reports covered by part "a" or part "b," above:
RETENTION: 0 after no longer needed

d: Informational reports received from county fire coordinator:
RETENTION: 0 after no longer needed
Fire investigation records


CO2 546; MU1 509; MI1 446 1208

a: First, second or third degree arson investigation records, disaster or casualty investigation records, or records of investigations of major fires or significant fires of suspicious origin:
RETENTION: PERMANENT

b: Fourth degree arson investigation records:
RETENTION: 10 years

c: Routine fire investigation records, not covered by parts "a" or "b," above:
RETENTION: 3 years

d: Master summary record of all fire investigations:
RETENTION: PERMANENT
Fire mutual aid plan


CO2 547; MU1 510; MI1 447 1210

a: Final plan, including maps and other attachments:
RETENTION: PERMANENT

b: Background materials and supporting documentation used in producing final plan:
RETENTION: 3 years after final plan completed
Fire safety inspection records


CO2 548; MU1 511; MI1 448 1211

a: Master summary record of inspections performed:
RETENTION: PERMANENT

b: Report on inspection at school, public building, multifamily dwelling, or commercial or industrial facility and notice of violation:
RETENTION: 21 years

c: Report on inspection of single family dwelling and notice of violation:
RETENTION: 6 years
Fire evacuation plan, disaster response plan, fire drill report, fire safety survey,

but not including mutual aid plan:
RETENTION: 3 years after superseded or obsolete

 CO2 549; MU1 512; MI1 449 1212
Fire hydrant records


CO2 550; MU1 513; MI1 450 1213

a: Master record of hydrant locations:
RETENTION: 0 after superseded

b: Installation, repair, location, maintenance, inspection and replacement records:
RETENTION: 3 years after hydrant replaced, removed or use discontinued
Copies of volunteer department or organization fund-raising records,

maintained by municipality or fire district:
RETENTION: 6 years

 CO2 553; MU1 516; MI1 453 1214
Controlled burn records,

covering legally approved burning of leaves and debris permitted by fire department or district:
RETENTION: 3 years

 CO2 938; MU1 803; MI1 812 1215
Blotter

or equivalent record providing summary information on all significant activities of a fire department or district:
RETENTION: PERMANENT

 CO2 542; MU1 505; MI1 442 1204
Log,

journal, or similar chronological record of all activity at a fire station:
RETENTION: 3 years after date of most recent entry

 CO2 543; MU1 506; MI1 443 1205
Burn injury reports

(cases of victims that sustain substantial 2nd and 3rd degree burns) that medical officials submit to the New York State Office of Fire Prevention and Control:
RETENTION: 0 after no longer needed

 2020 (♦)
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