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Law Enforcement: Miscellaneous

Public Safety

Law Enforcement: Miscellaneous
Title Major Revision Previous Schedules Schedule Item
Warrant execution and subpoena or summons service records


CO2 560; MU1 522; MI1 459 1266

a: Original signature copies of arrest and other warrants executed by law enforcement agency:
RETENTION: 5 years after warrant executed or recalled

b: Other warrant related records, including copies without original signatures and warrant control records:
RETENTION: 5 years after date of most recent entry in record

c: Copies of subpoenas and summonses, and records of their service:
RETENTION: 2 years

d: Warrant information file:
RETENTION: Maintain data on each warrant as long as that warrant is valid
Domestic violence records,

covering single or multiple incidents, not relating to specific case investigation records, including domestic incident report, created pursuant to Section 140.10(5), Criminal Procedure Law, when no case investigation record is created:
RETENTION: 4 years

 CO2 955; MU1 820; MI1 829 1267
Alcohol and drug testing records


2020 (♦)
 CO2 573; MU1 535; MI1 472 1268

a: Results of tests administered by law enforcement personnel, when not included in case investigation records:
RETENTION: 5 years

b: Records pertaining to the verification and maintenance (including calibration) of breath analysis instruments and standards, including but not limited to operator’s form, testing data, solution sample certifications, and operational checklist:
RETENTION: 3 years after device no longer in use

c: Calibration, quality control, and testing records for other types of equipment:
RETENTION: 3 years after device no longer in use
Escort service record,

including activities such as funeral, parade, military escort, escorting prisoner to and from court or jail, and delivery of blood to hospital:
RETENTION: 3 years

 CO2 564; MU1 526; MI1 463 1269
Vacant place check record,

including vacant houses and other places to be checked during patrols:
RETENTION: 0 after obsolete

 CO2 565; MU1 527; MI1 464 1270
Alcoholic beverage establishment sale and use reports,

including checks of New York State Division of Alcoholic Beverage Control (ABC) violations:
RETENTION: 5 years

 CO2 568; MU1 530; MI1 467 1273
Parolee and sex offender records


CO2 569; MU1 531; MI1 468 1274

a: Lists of parolees or sex offenders living within a jurisdiction:
RETENTION: 0 after superseded or obsolete

b: Detailed records on individual parolee or sex offender:
RETENTION: 0 after person's parole terminated
NOTES: This does not include records created pursuant to the Sex Offender Registration Act, which are covered by item nos. 1275 and 1276, immediately below.
Subdirectory of High-Risk (Level 3) Sex offenders:


RETENTION: 0 after superseded
NOTES: The Division of Criminal Justice Services (DCJS) strongly recommends the destruction of superseded information as soon as superseding information is received.

 CO2 956; MU1 821; MI1 830 1275
Sex offender registration records,

including but not limited to official notification upon registration, change of address information, determination of final risk level, notification of error or change in jurisdiction, notification that offender is no longer registerable, annual address verification, 90-day personal verification (for level 3 offenders), and community notification information

 CO2 957; MU1 822; MI1 831 1276

a: For level 1 or 2 offender, when offender remains in local law enforcement agency's jurisdiction:
RETENTION: 0 after death of individual, or 5 years after completion of registration period, whichever is earlier

b: For level 1 or 2 offender, when offender has left local law enforcement agency's jurisdiction:
RETENTION: 0 after death of individual, or 5 years after offender leaves that jurisdiction, whichever is earlier

c: For level 3 offender, when offender remains in local law enforcement agency's jurisdiction:
RETENTION: 0 after death of individual, or individual attains age 100

d: For level 3 offender, when offender has left local law enforcement agency's jurisdiction:
RETENTION: 0 after death of individual, or 5 years after offender leaves that jurisdiction, whichever is earlier
Missing person records

where another has jurisdiction in the case:
NOTES: Records of lead agency are covered by the case investigation records item

 2020 (♦)
 CO2 571; MU1 533; MI1 470 1277

a: When person not found:
RETENTION: 0 after individual attains age 90

b: When person is found:
RETENTION: 1 year

c: Validation records, received from and submitted to Division of Criminal Justice Services:
RETENTION: 6 months
Video or audio recordings of booking or arrest processing


CO2 958; MU1 823; MI1 832 1278

a: When litigation and/or criminal proceedings have commenced:
RETENTION: 3 years, but not until any individual has attained age 21, and not until 1 year after any litigation or criminal proceedings have concluded

b: When litigation and/or criminal proceedings have not commenced:
RETENTION: 3 years, but not until any individual has attained age 21
Copy of order of protection,

filed with local law enforcement agency having jurisdiction, pursuant to Article 530, Criminal Procedure Law, and related records

 CO2 959; MU1 824; MI1 833 1279

a: Copy of order of protection:
RETENTION: 6 months after order expires or otherwise becomes invalid

b: List or similar record of orders of protection in effect in local jurisdiction:
RETENTION: Maintain data on each order as long as that order is valid
Recordings taken from mobile and stationary units,

including but not limited to vehicle cameras, body-worn cameras, and video surveillance

 2020 (♦)
 CO2 960; MU1 825; MI1 834 1280

a: When recording relates to specific case investigation:
RETENTION: Retain as long as the case investigation to which the recording relates is retained

b: When recording does not relate to specific case investigation, such as routine traffic stop:
RETENTION: 6 months
NOTES: Recordings of potentially important incidents may warrant longer retention for legal reasons, even if no case investigation has been initiated. Local law enforcement agencies should carefully review these recordings before destroying or reusing them. In addition, recordings of specific pursuits, arrests and other serious incidents should be appraised for archival or long-term administrative value. Contact the State Archives for additional advice.
Child abuse or maltreatment reports

and related records, reporting law enforcement agency copy, when not included in case investigation record
NOTES: This item covers copies of child abuse and maltreatment reports and related records retained by law enforcement agencies reporting suspected abuse and maltreatment to the State Central Register or to child protective services units of county social services departments. If these records are included in case investigation records, see item no. 1222.

 2020 (♦)
 CO2 575; MU1 536; MI1 473 1281

a: For sexual offenses against a child as defined by the Child Victims Act:
RETENTION: 0 after child attains age 55

b: All other offenses:
RETENTION: 3 years
Sheriff's civil action case record,

including but not limited to record of service, collections and disbursements, correspondence, copy of court order and related records

 CO2 574 1283

a: When money has been paid, when no payment is involved, or when money judgment has not been fully satisfied:
RETENTION: 6 years after date of last entry in record

b: Listing or index of cases which have been destroyed:
RETENTION: PERMANENT

c: Index or finding aid used in identifying or locating existing cases:
RETENTION: Retain so that all existing cases can be identified and located.
Facility inmate work crew records,

covering crews from state or county correctional facilities performing work outside the facilities for local government or not-for-profit organization, including but not limited to request for work crew and site visit report

 CO2 961 1284

a: County correctional facility's copies of records relating to work performed by its prisoners:
RETENTION: 6 years after all prisoners involved were discharged

b: County agency copies of records of work performed for them by prisoners from state facilities:
RETENTION: 2 years
Gun dealer or gunsmith record book

(transaction book):
RETENTION: PERMANENT

 CO2 595 1285
Criminal background check records

for checks performed at the request of another agency or business for volunteer or employment purposes:
RETENTION: 3 years

 2020 (♦)
 1271
Bicycle helmet inspection records,

including checklists:
RETENTION: 3 years

 2020 (♦)
 1272
Confidential information received, including from tip hotline:


RETENTION: 1 year

 2020 (♦)
 1282
Transportation records

for mental health admissions (emergency, voluntary, and involuntary), including notifications to county or municipal health offices:
RETENTION: 3 years

 2020 (♦)
 1296