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Law Enforcement: NYS Integrated Justice Portal and Related Records

Public Safety

Law Enforcement: NYS Integrated Justice Portal and Related Records
Title Major Revision Previous Schedules Schedule Item
Lists and posters showing "most wanted" persons, homeland security advisories, and all points bulletins (APBs):


RETENTION: 0 after superseded or no longer needed

 CO2 962; MU1 826; MI1 835 1286
Integrated Justice Portal validation records,

including monthly print-out received from New York State Police and related system entry validation records:
RETENTION: 13 months from date report received

 CO2 963; MU1 827; MI1 836 1287
Integrated Justice Portal system purging records,

including "purge reports" received from New York State Police and records relating to data reentry:
RETENTION: 0 after any necessary data reentry completed

 CO2 964; MU1 828; MI1 837 1288
Integrated Justice Portal message records,

covering any messages sent or received over Integrated Justice Portal:
RETENTION: 0 after no longer needed
NOTES: The State Archives and the State Police strongly recommend that local law enforcement agencies consider retaining significant messages as part of case investigation records.

 CO2 965; MU1 829; MI1 838 1289
Daily "archive" information

retained in electronic format (on removable electronic media) from Integrated Justice Portal:
RETENTION: 0 after no longer needed
NOTES: The State Archives and the State Police strongly recommend that local law enforcement agencies consider retaining archive data as long as may be needed for convenience of reference.

 CO2 966; MU1 830; MI1 839 1290
Log of all transactions,

covering all data entry into Integrated Justice Portal:
RETENTION: 0 after no longer needed
NOTES: The State Archives and the State Police strongly recommend that local law enforcement agencies consider retaining electronic logs as long as may be needed for convenience of reference.

 CO2 967; MU1 831; MI1 840 1291
Individual person's authorization

to use the Integrated Justice Portal

 CO2 968; MU1 832; MI1 841 1292

a: Records created by local law enforcement agency, including records of individual's training and acknowledgment of test results:
RETENTION: 0 after individual no longer authorized to use the system

b: Listing of authorized individuals, received from State Police:
RETENTION: 0 after no longer needed
Miscellaneous paper records created from predecessor systems:


RETENTION: 0 after no longer needed

 CO2 969; MU1 833; MI1 842 1293