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E-911 and Related Records

Public Safety

**E-911 and Related Records**
Title		Major Revision	Previous Schedules	Schedule Item
Master Street Address Guide (MSAG) and related records			CO2 918; MU1 784; MI1 792	1173	a: MSAG database, containing such information as road/street names, address ranges, addresses, community names, telephone numbers, and information on properties, structure and individuals: RETENTION: Maintain as perpetual data file, and 1 year after replaced by superseding MSAG data file NOTES: Appraise these records, which may contain valuable information on properties, structures and residents, for secondary uses as well as historical significance prior to disposition. Periodic "snapshots" of this data may be created and maintained as either electronic files saved to disk, tape or diskette, or as hard-copy output such as printed maps, or in both formats. Contact the State Archives for additional advice on the creation and maintenance of these records. b: Street alias file, containing alternative road or street names: RETENTION: Maintain as perpetual data file, and 3 years after replaced by superseding street alias file c: Records of updates, corrections and confirmations to MSAG database, including assignments of new or revised street addresses: RETENTION: 3 years d: Non-permanent road/street related information, such as relating to temporary closure of road or street: RETENTION: 3 years after information becomes invalid
Telephone utility address records			CO2 919; MU1 785; MI1 793	1175	a: Copy of database or printout received from telephone utility: RETENTION: 0 after no longer needed b: Updates, corrections, trouble reports and Automatic Location Information (ALI) discrepancy reports, submitted to and received from telephone utility: RETENTION: 1 year
Non-emergency call receipt and response records,	such as those contained in E-311 system, E-911 system module, or other electronic or manual system by which non-emergency calls are handled: RETENTION: 1 year NOTES: Emergency 911 calls are covered by item nos. 1180 and 1183 of this section.		CO2 920; MU1 786; MI1 794	1176
Automatic Number Information (ANI) and Automatic Location Information (ALI) records			CO2 921; MU1 787; MI1 795	1177	a: ALI database, containing street address information on each telephone number: RETENTION: 0 after no longer needed NOTES: Local governments which do not maintain MSAG data files may wish to retain this record as a perpetual data file, and for 1 year after replaced by a superseding data file. b: ANI and ALI reports, such as printouts of ANI or ALI screen displays and similar records, but not including ALI discrepancy reports: RETENTION: 0 after no longer needed NOTES: Local governments should consult their attorney or counsel before these records are disposed of regarding any potential legal value.
E-911 system development and implementation records			CO2 922; MU1 788; MI1 796	1178	a: Feasibility and implementation reports and studies: RETENTION: 6 years after completion of project NOTES: Appraise these records for historical significance prior to disposition. Because of the costs involved and significance of implementing E-911 and related systems, these records may be important in documenting the system itself as well as the implementation process. Contact the State Archives for additional advice. b: Background materials used in preparing feasibility and implementation reports and studies, preliminary maps, and detailed statistical and other supplementary data accompanying reports and studies: RETENTION: 6 years after completion of project c: Records relating to establishment of road/street names, address ranges and addresses, including changes in names of roads/streets and address range changes, including standards followed for naming, addressing and address conversions: RETENTION: PERMANENT d: Aerial photographs and final maps created in conjunction with system implementation: RETENTION: PERMANENT
Supplemental information on persons and places used in conjunction with E-911 data maintenance or computer-aided dispatch (CAD)		2020 (♦)		1174	a: Information on handicapped persons in residence, including CAD special needs notification form; building access or hazards relating to specific structures; presence of dangerous animals; location of firearms, ammunition, and hazardous materials: RETENTION: 1 year or when superseded b: Routine information of no potential legal value, such as name spelling corrections and information verification records: RETENTION: 0 after no longer needed NOTES: Street and address information is covered by item no. 1173.