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Emergency Medical Services

Public Safety

Emergency Medical Services
Title Major Revision Previous Schedules Schedule Item
Patient care records


CO2 934; MU1 800; MI1 808 1198

a: Ambulance run or prehospital care record created each time a patient is transported by emergency vehicle and/or administered medical treatment:
RETENTION: 6 years, or 3 years after individual treated and/or transported reaches age 18, whichever is longer

b: Patient care data file, containing medical treatment and/or billing information on individual treated by emergency medical personnel:
RETENTION: 6 years, or 3 years after individual treated and/or transported reaches age 18, whichever is longer

c: Summary record of all patients treated and/or transported:
RETENTION: 3 years
Ambulance run or emergency medical treatment chronological log,

or equivalent record:
RETENTION: 6 years after last entry

 CO2 540; MU1 503; MI1 440 1199
Emergency medical training records,

covering local government employees who receive training

 CO2 541; MU1 504; MI1 441 1200

a: Application for training or certification filed by individual:
RETENTION: 6 months

b: Original entry training records, when posted to summary record:
RETENTION: 1 year

c: Original entry training records, when not posted to summary record:
RETENTION: 7 years

d: Summary record of training:
RETENTION: 7 years
NOTES: Local officials may wish to keep these records longer, possibly for the career of the individual, if the records are consulted throughout that period.

e: Course materials, except final or annual reports:
RETENTION: 7 years after course completed
Emergency medical training records,

covering local governments which are course sponsors, including but not limited to information on individuals, course files, and information on instructors, as required by Section 800.20, 10NYCRR

 CO2 935; MU1 900; MI1 809 1201

a: Information on individuals and course files:
RETENTION: 5 years

b: Information on instructors:
RETENTION: 5 years after working association of each instructor cease
Rescue and disaster response reports

and related records, covering specific incidents:
RETENTION: 3 years, but not until 3 years after any minor involved attains age 18
NOTES: Specific rescue and disaster response records should be appraised for historical value, and may warrant permanent retention, based on the serious nature of the incident involved. These records may not be duplicated in disaster response files, covered by item no. 146 in the Civil Defense/Disaster Preparedness section. Contact the State Archives for additional advice.

 CO2 936; MU1 801; MI1 810 1202
Emergency medical services reports,

containing information on such subjects as specific types of medical emergencies, types of supplies used, and call frequency

 CO2 937; MU1 802; MI1 811 1203

a: Reports containing billing information:
RETENTION: 7 years

b: Reports not containing billing information:
RETENTION: 1 year

c: Summary data received from New York State Department of Health:
RETENTION: 0 after no longer needed